Docuteam

What Docuteam does

Docuteam AG is a privately held Swiss firm (Baden, Switzerland) specializing in digital long-term archiving and information management for government, education, and cultural-heritage institutions. Founded around 2006, the company employs 11-50 staff across four Swiss regional offices (Baden headquarters, Bern, Yverdon-les-Bains, Geneva) and reports a footprint of 814 references across 23 cantons and 10 countries. It explicitly positions itself as the only provider offering both the technology stack and qualified archival labor required for end-to-end electronic archiving.

The core platform is docuteam cosmos, an OAIS-compliant digital long-term archiving solution deployable as Software as a Service, managed service, or on-premises. Cosmos is complemented by a proprietary desktop and integration suite — docuteam box (archive management), feeder (ingest), packer (packaging), toolbox (utilities), context (contextual documentation and metadata), sirius (archival informatics), and webgate (online catalogue access). Notable underlying technology includes the Matterhorn RDF data model co-developed with the State Archives of Valais for contextualization of digital archives. The firm also implements and hosts the open source AtoM (Access to Memory) archive information system, with over 30 institutions using Docuteam-hosted open source software in production.

Commercial operations span two revenue streams: (1) software licensing and subscriptions across SaaS, managed-service, and perpetual-license models, and (2) professional services covering information-management consulting, data intelligence, analog and digital archive care, and digitization of business and archival materials. Distribution is direct enterprise field sales through regional offices, supplemented by annual Community Day events in Zurich and Lausanne, trilingual (German/French/English) content marketing, and webinars. Named customers include the Swiss National Library, University of Zurich, Bavarian Broadcasting, the Service intercommunal d'archivage (SIAr), and Memobase. Ownership is concentrated among leading employees since January 2021; no venture or PE capital is identified in the source material.

Name

Docuteam

Legal name

docuteam AG

Website

https://docuteam.ch

Company type

Private

Founded year

2006

Operating status

Operating

Headcount range

11–50 employees

Ownership category

akta.pro rank

Product category

Digital Archiving Software

NAICS

Software Publishers (5132), Document Preparation Services (561410)

SIC

Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Document Services (Copy/Print/Scan, Records Handling) (BPABAEAG)

Keywords

• Digital archive management
• Long-term preservation
• Records management consulting
• Archive information systems
• Electronic records management

Headquarters

HQ city

Baden

HQ country

Switzerland

HQ region

Europe

Offices4 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Software Licenses and Subscriptions: Sale and licensing of proprietary archive management software including docuteam cosmos, box, feeder, packer, toolbox, context, and sirius. Offered as SaaS subscription, managed service, or perpetual license.
2. Professional Services: Consulting in information management, data intelligence, archive operation and management (analog and digital), and digitization of business documents and archival materials.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels5 records

Core offering

Docuteam delivers end-to-end information management, digital archiving, and document management for government archives and public institutions in Switzerland. Its offering combines proprietary software (docuteam cosmos SaaS/managed/on-premises platform plus a suite of archive management tools) with consulting services in information management, data intelligence, analog and digital archive operation, and digitization of business documents and archival materials. The firm sells directly to enterprise clients via regional offices across German- and French-speaking Switzerland.

Product overview

Docuteam offers a comprehensive archive management portfolio consisting of docuteam cosmos as the core cloud-based digital long-term archiving platform, supplemented by desktop software tools including docuteam box (archive management), docuteam feeder (document ingestion), docuteam packer (archive packaging), docuteam toolbox (utility tools), docuteam context (archive information system), and docuteam sirius (archival informatics). The offering also includes webgate for online access to archive catalogues. Services include consulting in information management, data intelligence, analog and digital archive care, digitization of business documents and archival materials, and digital long-term archiving.

Differentiator

Problem solved

Functional benefit

Brands

• docuteam cosmos: Digital long-term archiving software solution, available as on-premises software, software-as-a-service, or managed service.
• docuteam box
• docuteam feeder
• docuteam packer
• docuteam toolbox
• docuteam context
• docuteam sirius
• docuteam webgate

Products and services

• docuteam cosmos Cloud-based digital long-term archiving platform providing secure, compliant preservation of electronic records. Available as a managed service, Software as a Service, or On Premises deployment, and built on the OAIS reference model.
• docuteam box Archive management software for organizing and managing physical and digital archives.
• docuteam feeder Software tool for ingesting and feeding documents into the archive system.
• docuteam packer Archive packaging software for preparing and structuring archive content.
• docuteam toolbox Collection of utility tools for archive management and processing tasks.
• docuteam context Archive information system providing contextual documentation and metadata management for archived materials.
• docuteam sirius Archive software tool focused on specific archival informatics capabilities.
• docuteam webgate Web-based platform providing online access to archive catalogues, enabling flexible remote access to archival finding aids and records.
• Consulting in information management Consulting services in information management for government archives and public institutions, including GEVER and digital records strategy.
• Data intelligence services Data intelligence services supporting organizations in extracting value from archival and operational data.
• Archive management and operation (analog and digital) Operational management of customer archives, covering both analog paper/photo holdings and digital records, staffed by Docuteam specialists.
• Digitization of business documents and archival materials Physical-to-digital conversion of business documents and archival materials, run from Docuteam's offices including a dedicated digitization bureau in Geneva.

Quantifiable outcome

• 814 references served across Switzerland
• +2 more outcomes

Named customers5 records

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature3 records

Partnerships

Two partnerships are on record, tiered core.

• SWITCHcoreTechnology or IntegrationDocuteam uses SWITCH services as subcontractor for the collection and provision of inventory data. SWITCH is a private law foundation subject to the Federal Data Protection Act, operating Swiss data centers for secure data processing.
• AtoM (Access to Memory)coreTechnology or IntegrationDocuteam develops, installs, and hosts the open source AtoM archive information system. Docuteam Community Day includes sessions dedicated to AtoM and the growing community around this platform.

Scale indicators5 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Preservica: Preservica provides SaaS digital preservation and records-management software to archives, libraries, and cultural heritage institutions globally. It competes for the same long-term preservation budgets and OAIS-aligned mandates that drive Docuteam's docuteam cosmos deployments.
• Artefactual: Artefactual is the primary developer of AtoM (Access to Memory), the open-source archival description system that Docuteam deploys, hosts, and extends. The two firms operate in the same digital-archives space, share the AtoM community, and serve overlapping government/cultural-heritage customers, making them the closest direct peer.
• Arkivum: Arkivum delivers managed digital preservation services and archiving software, notably to UK and European universities and research archives. It is directly comparable to Docuteam on the combination of preservation-grade technology plus managed-service delivery for institutional clients.
• ArchivEra: ArchivEra is an open-source, web-based archival information system purpose-built for archival description and access. It overlaps with Docuteam's context/webgate offerings for archives that need finding-aids and online catalogue access.

Broad incumbents

• OCLC: OCLC operates a global library-services cooperative with archival content, metadata, and discovery services (WorldCat, CONTENTdm) that compete for the same memory-institution budgets targeting digital collection management and long-term access.
• Ex Libris (Clarivate): Ex Libris, part of Clarivate, provides Rosetta digital preservation and Alma library services to academic and national libraries worldwide - including digital long-term archiving mandates comparable to those Docuteam fulfils for the Swiss National Library and University of Zurich.
• DocuWare: DocuWare is a Germany-headquartered document management and workflow automation vendor with deep penetration in DACH mid-market and public sector. Its DMS focuses on capture and records handling - a logical substitute for some of Docuteam's document-services and digitization offerings.
• OpenText: OpenText is a global enterprise content and records management vendor whose Content Manager / InfoArchive products serve the same government-archive and regulated-records use cases Docuteam addresses, but as part of a much broader ECM portfolio rather than a focused long-term preservation niche.

Regional players

• Kendox: Kendox is a Switzerland-headquartered ECM and document management vendor serving German-speaking and DACH customers. It competes with Docuteam for digitization, records-management, and archive-software mandates in the same Swiss public-sector accounts.
• Tessella (Altran/icap): Tessella is a UK and European consulting firm that builds records management, archive, and information-governance solutions for regulated enterprises. Its consulting-plus-software model mirrors Docuteam's blend of services with proprietary tools, though its geographic base differs.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/@docuteamag2458
• LinkedInlinkedin.com/company/726534
• Xx.com/DocuteamCH

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles7 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Docuteam