KALASOFT

What KALASOFT does

KALASOFT sp. z o.o. is a privately held Polish software company founded in 1989 and headquartered in Poznań, specializing in integrated management systems for higher education institutions and modular ERP for enterprises. The company's flagship product, KALASOFT EDU (formerly HMS/eHMS/jHMS), is a comprehensive university management platform covering deanery/registrar operations, student administration, HR and payroll, finances, accounting, e-Secretariat, electronic document archive, Virtual Deanery student portal, online recruitment, and regulatory reporting to Poland's POL-on 2.0 system. The platform is built on a Java/Oracle technology stack with Oracle ADF framework, REST and SOAP APIs, Angular/JavaScript front-end components, and supports SSO via CAS, LDAP, and Active Directory. As an Oracle Gold Partner, KALASOFT leverages Oracle database and application development tools for product engineering.

The company operates two product lines: KALASOFT EDU for higher education and KALASOFT ERP for manufacturing and service enterprises. Recent additions include e-Doręczenia (compliant electronic document delivery launched 2023), KSeF integration for Poland's National e-Invoice System (Feb 2026), and an AI-powered communication portal with chatbots (Jan 2024). Business model combines software licensing/subscriptions (modular pricing allows customers to pay only for deployed modules), implementation and configuration services, and recurring helpdesk support contracts. Distribution is entirely direct enterprise field sales with no resellers; the company has no parent, no external investors, and no public listing. Grzegorz Kaliński serves as Prezes (CEO).

Name

KALASOFT

Legal name

KALASOFT sp. z o.o.

Website

https://kalasoft.pl

Company type

Private

Founded year

1989

Operating status

Operating

Headcount range

11–50 employees

Short description

KALASOFT is a privately held Polish software vendor founded in 1989 that develops integrated university management systems (KALASOFT EDU) and modular enterprise ERP (KALASOFT ERP). It serves 20+ named Polish higher education institutions and manufacturing/service enterprises through direct enterprise sales, implementation, and recurring support.

Ownership category

akta.pro rank

Product category

Higher Education Management Software

NAICS

Custom Computer Programming Services (541511), Management, Scientific, and Technical Consulting Services (5416)

SIC

Services-Computer Integrated Systems Design (7373), Services-Management Services (8741)

akta.pro industry

PRIMARYEDAEALAB

Admissions, Enrollment & Registrar Operations (Application Processing, Records)

Education/Education Facilities & Support Services/Outsourced Operations & Managed Services for Education (BPO/Contracted Support)

SECONDARYEDADAKAO

Procurement, Vendor & Contract Administration

Education/Education Administration, Accreditation & Policy/Institutional Governance & Administration (School/College/University Admin)

SECONDARYEDAEALAN

Revenue Cycle & Tuition Billing/Collections Support (Student Accounts BPO)

Education/Education Facilities & Support Services/Outsourced Operations & Managed Services for Education (BPO/Contracted Support)

Keywords

• University management software
• Higher education ERP
• Enterprise resource planning
• Student information system
• Electronic document delivery

Headquarters

HQ city

Poznan

HQ country

Poland

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Software Licenses and Subscriptions (Kalasoft EDU & ERP): The company generates revenue primarily through the sale of its proprietary ERP/university management software. The modular architecture allows customers to select specific modules and pay for only those deployed. This suggests a combination of perpetual license and/or subscription models with per-module pricing.
2. Implementation and Deployment Services: KALASOFT provides implementation, configuration, and deployment services for its software. The company emphasizes effective implementation and efficient system rollout for each customer.
3. Technical Support and Maintenance (Helpdesk): The company operates a Helpdesk system providing ongoing technical support to clients. This suggests recurring support/maintenance contracts alongside software licensing.

Go-to-market motion1 record

Distribution channels1 record

Marketing channels8 records

Core offering

KALASOFT develops and sells proprietary integrated management software under two main lines: KALASOFT EDU (formerly HMS/eHMS/jHMS), a modular university management system for Polish higher education institutions covering deanery/registrar, HR and payroll, finance and accounting, online recruitment, virtual deanery, electronic document delivery, e-Secretariat, and POL-on regulatory reporting; and KALASOFT ERP, a modular enterprise resource planning system for manufacturing and service companies covering finance, accounting, HR/payroll, logistics, procurement, and KSeF e-invoicing integration.

Product overview

KALASOFT offers two core product lines: KALASOFT EDU for higher education institutions and KALASOFT ERP for enterprises. The EDU system is a comprehensive, integrated university management platform with modules including Virtual Deanery (Wirtualny Dziekanat) for student self-service, Internet Recruitment for online enrollment, e-Doręczenia for electronic document delivery, e-Sekretariat for correspondence management, Electronic Document Archive, Power BI analytics, and specialized HR/Payroll modules. The ERP system provides modular enterprise resource planning for manufacturing and service companies. The platform supports SSO integration, mobile access via mHMS, and AI-powered communication features.

Differentiator

Problem solved

Functional benefit

Brands

• KALASOFT EDU: Integrated system for managing higher education institutions, including dean's office, human resources, payroll, finance, and accounting modules. Branded under KALASOFT for 30 years as an expert in the university market.
• KALASOFT ERP
• eHMS / eHMS/dsys
• mHMS
• jHMS/goni – Gospodarka nieruchomościami
• HMS Solution

Products and services

• KALASOFT EDU (formerly HMS/eHMS/jHMS) Comprehensive integrated university management system for Polish higher education institutions, covering deanery/registrar operations, HR and payroll, finance and accounting, online recruitment, virtual deanery student portal, e-Delivery, e-Secretariat, electronic archives, POL-on reporting, and SSO. Modular architecture allows customers to deploy only the modules they need.
• KALASOFT ERP Modular enterprise resource planning system for Polish manufacturing and service companies, covering finance, accounting, HR and payroll, logistics, procurement, document management, and two-way KSeF National e-Invoice System integration.
• e-Doręczenia (Electronic Delivery Service) Standalone secure electronic document delivery service that enables legally compliant document transmission between universities, enterprises, government agencies, students, and other stakeholders, including digital signatures, encryption, and compliance with Polish e-delivery regulations.

Quantifiable outcome

• Long-term partnerships with universities spanning over 25 years (e.g., Politechnika Lubelska since 2000, SGGW since 1991)
• +2 more outcomes

Named customers16 records

Segments2 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration7 records

AI capability6 records

Feature11 records

Partnerships

Five partnerships are on record, tiered core and minor.

• KSeF (Krajowy System e-Faktur / National e-Invoice System)coreTechnology or Integration · 5 February 2026KALASOFT provides two-way integration with Poland's National e-Invoice System (KSeF), enabling automated sending and receiving of invoices in FA(2) schema format, validation, archiving per Ministry of Finance requirements, and integration with client ERP and financial systems.
• POL-on System (Ministry of Science and Higher Education)coreTechnology or Integration · 3 December 2024HMS system is fully integrated with POL-on 2.0, the Polish higher education information system managed by the Ministry of Science and Higher Education. The integration handles mass XML import and data exchange for regulatory reporting compliance.
• Oracle (Polska)coreTechnology or Integration · 26 March 2014KALASOFT holds Oracle Gold Partner status and uses Oracle's technology stack for product development. The partnership includes the use of Oracle ADF (Application Development Framework), Oracle database technologies, and Oracle solutions for higher education management. Joint conference events have been organized with Oracle Polska, including a December 2014 conference on integrated information systems in higher education.
• CPI (Centrum Promocji Informatycznej)minorStrategic or Co-development Partner · 26 November 2013KALASOFT participated as a Partner in CPI-organized conferences on IT management in higher education (IV Forum Informatycznego Zarządzania Uczelnią). Company representatives delivered presentations on university management solutions and electronic archives.
• MultitrainminorChannel Partner/ Reseller/ Distributor · 26 November 2013KALASOFT participated as a Bronze Partner in a Multitrain-organized conference 'IT Solutions for Higher Education Institutions' in Warsaw in November 2013.

Scale indicators4 records

Recent moves7 records

Expansion highlights5 records

Direct peers

• PowerSchool: Cloud-based education technology platform spanning K-12 and higher education with student information, enrollment, and analytics. Comparable to KALASOFT in serving educational institution administrative and self-service needs.
• Jenzabar: Provider of student information systems for higher education, with a focus on small-to-mid-sized institutions similar in size to many of KALASOFT's Polish university customers. Directly competes for higher-ed SIS modernization contracts.
• UNIT4 (now part of Iris Software Group): ERP and student management vendor historically strong in European higher education and public sector. Comparable to KALASOFT in serving European universities with integrated ERP/SIS functionality.
• Tribal Group: UK-headquartered specialist provider of student information systems (Tribal SITS) for higher and further education institutions globally. Directly comparable as a specialist higher-ed SIS vendor competing in similar tenders.

Broad incumbents

• Ellucian: Global leader in higher education student information systems (Banner, Colleague, PowerCampus) serving thousands of institutions worldwide. Comparable to KALASOFT as a competitor for university ERP contracts, though operating at much larger global scale.
• SAP (S/4HANA for Higher Education): Global enterprise ERP leader offering higher-education extensions for finance, HR, and student lifecycle. Comparable to KALASOFT ERP for enterprise customers and to KALASOFT EDU where universities standardize on SAP.
• Asseco Poland: Major Polish IT/ERP group with significant presence in education, public sector, and enterprise ERP. Comparable as a broad Polish incumbent whose education and ERP portfolio overlaps with both KALASOFT EDU and KALASOFT ERP.
• Oracle (PeopleSoft Campus Solutions / Oracle Student Financial Planning): Oracle's higher education suite provides SIS, finance, and HR functionality. KALASOFT already runs on Oracle ADF and databases and is an Oracle Gold Partner, so Oracle is both a technology partner and a competitor that could displace KALASOFT at larger universities.

Emerging players

• Workday Student: Cloud-native student information and finance system from Workday targeting higher education. Comparable to KALASOFT EDU in serving university administrative needs but as a modern cloud platform competing for the same modernization deals.

Regional players

• Comarch: Large Polish IT vendor with ERP, education, and public-sector solutions including university management functionality. Comparable as a Polish-headquartered competitor pursuing the same higher-education ERP market in Poland.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xpl-pl.facebook.com/kalasoftspzoo
• YouTubeyoutube.com/channel/UCiX96Tuhc7rPrDlDvnBSB1A
• Facebookfacebook.com/kalasoftspzoo
• LinkedInlinkedin.com/company/kalasoft

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles5 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about KALASOFT