What KW-Software does

KW-Software AG is a Swiss privately-held software vendor (Aktiengesellschaft) headquartered in Kleindöttingen, Switzerland, founded by Marco Kaiser in 2002 as a sole proprietorship and incorporated in its current legal form in 2010. The company develops and sells verticalized administrative software primarily to Catholic and Protestant church parishes (Kirchgemeinden) across all Swiss language regions. Its flagship product, KiKartei, manages approximately 2.5 million member data records and serves as a central data exchange interface between parishes, cantonal churches, political municipalities, and printing houses that produce church bulletins. A complementary offering, SpiCaDoc, addresses pastoral care documentation in healthcare settings, and the firm also delivers custom website development services for small and medium businesses, alongside minor utility products (KiTime, BDE KWS).

The product portfolio is built on a proprietary, web-based architecture accessible from any internet-connected device, emphasizing Swiss-hosted data residency, optional two-factor authentication, and tight integration with ecclesiastical workflows rather than broad horizontal functionality. Beyond the core KiKartei suite, the company offers add-on modules for room and appointment management, course and event management, and website publishing. Product development, marketing, and systems engineering remain concentrated with the founders (Marco Kaiser as CEO and Roman Willi as CTO), with the current team of roughly 16 staff covering 1st and 2nd level support, training, migration, web design, and back-office operations.

Revenue is generated through a mix of subscription-based software licensing for KiKartei and SpiCaDoc, one-time project fees for website development, and professional services revenue from training, migration, and ongoing support. Customer acquisition is predominantly direct and community-driven, relying on personal consulting, dedicated telephone support, referrals within church networks, and limited digital channels (company website, Facebook, Mailchimp newsletter, and earned media in church publications). With no external funding and concentrated founder ownership, the business model is bootstrapped and oriented toward steady retention of its parish and pastoral-care install base rather than rapid scaling.

Name

KW-Software

Legal name

KW-Software AG

Website

https://kw-software.ch

Company type

Private

Founded year

2002

Operating status

Operating

Headcount range

1–10 employees

Short description

KW-Software AG is a Swiss private software vendor that develops KiKartei church parish management software for over 1,100 Swiss parishes across all language regions, alongside SpiCaDoc pastoral care documentation for healthcare settings, supported by subscription licensing, professional services, and custom web design.

Ownership category

akta.pro rank

Headquarters

HQ city

Böttstein

HQ country

Switzerland

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. KiKartei Software: Subscription-based church management software providing member administration, room and appointment management, and course/event management modules. Revenue generated from software licensing and support services.
2. SpiCaDoc Software: Subscription-based pastoral care documentation software for healthcare institutions.
3. Website Development Services: Custom website design and development services for churches and small/medium businesses. One-time project-based revenue.
4. Training and Support Services: First and second level support, training, and migration services for KiKartei and other products. Professional services revenue.

Go-to-market motion2 records

Distribution channels1 record

Marketing channels4 records

Core offering

KW-Software AG develops and sells proprietary software for church parish administration and pastoral care documentation. Its flagship product KiKartei is a member management platform used by over 1,100 Swiss church parishes to manage 2.5 million member records, alongside complementary offerings SpiCaDoc (spiritual care documentation in healthcare), KiTime (time tracking), BDE KWS (manufacturing data capture), and custom website design services.

Product overview

KW-Software AG offers a portfolio of proprietary software solutions focused on church and healthcare administration. The core products are KiKartei (parish office management system) and SpiCaDoc (spiritual care documentation for healthcare). KiKartei serves as the flagship product—a member management platform with add-on modules for room/appointment management and event management—while SpiCaDoc addresses pastoral documentation needs in healthcare settings. The company also provides custom website design services and offers additional software products including KiTime and BDE KWS.

Differentiator

Problem solved

Functional benefit

Brands

• KiKartei: Top system for parish administration, providing user-friendly interface and helpful features for church secretariat management with professional telephone support.
• SpiCaDoc

Products and services

• KiKartei Leading church parish member management software in Switzerland used by over 1,100 parishes across all language regions, managing 2.5 million member records. Provides member administration, worship service planning, room and appointment management, course and event management, and serves as a central interface between parishes, cantonal churches, political municipalities, and printing houses. Accessible via web browser on any device with internet connection.
• SpiCaDoc Specialized software solution for pastoral caregivers (Seelsorgende) working in healthcare facilities such as hospitals. Features patient/relative data management, pastoral care conversation documentation, initial assessment forms based on indication sets, list generation, schedule coordination, email forwarding of entries, and anonymous statistical evaluations with strong data protection.
• KiTime In-house developed downloadable time tracking software product offered by KW-Software AG.
• BDE KWS In-house developed manufacturing data entry (Betriebsdatenerfassung / BDE) software product offered by KW-Software AG for capturing production and operational data.
• Website Design & Development Service Custom website design and development service offering user-friendly content management systems, responsive/accessible design, SEO optimization, and individual customization. Targeted at churches and small/medium businesses needing a modern online presence that can be easily kept current.

Quantifiable outcome

• 1100+ church parishes served across all Swiss language regions
• +2 more outcomes

Named customers1 record

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature4 records

Scale indicators5 records

Recent moves4 records

Expansion highlights4 records

Direct peers

• Shelby Systems: Long-standing US church management software provider with member database, event planning, and contribution tracking modules. Comparable to KiKartei in vertical focus and on-premises-plus-cloud delivery model.
• Planning Center: Cloud-based church management software suite covering people, events, services, groups, and giving. Comparable to KiKartei in core member and event management functions, though serving primarily US/English-speaking markets.
• ChurchSuite: UK-based church management software covering people, events, small groups, and rotas. Comparable to KiKartei in serving church administration needs with a web-based delivery model in a similar European regulatory context.
• ChurchDesk: European church management SaaS platform offering member administration, event management, and communication tools. Comparable to KiKartei in core functionality, though ChurchDesk operates across multiple European countries while KW-Software is Switzerland-only.
• Breeze ChMS: Cloud-based church management system with member database, event management, and attendance features. Comparable to KiKartei in functional scope and target market, primarily serving US small-to-mid-size churches.

Broad incumbents

• ACS Technologies: Large US-based incumbent in faith-based software serving churches, schools, and dioceses. Comparable to KW-Software in serving religious organizations, but operates at much larger scale with broader product portfolio.
• Subsplash: Faith-based engagement platform offering giving, media, communications, and church management tools. Comparable to KW-Software in serving church administration workflows, though at much greater scale with broader engagement focus.
• Pushpay: Public church software company focused on engagement, giving, and church management after acquiring Elvanto. Comparable to KW-Software as a vertical SaaS for churches, though materially larger and broader in scope.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks6 records

Key highlights6 records

Customer concentration

• Facebookfacebook.com/kwsoftwareag
• Xx.com/SoftwareKw
• LinkedInlinkedin.com/company/kw-software-ag

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about KW-Software