What PROSYSTEM does

PROSYSTEM (プロシステム株式会社), founded October 1991 in Osaka, Japan, is a privately held Japanese software company that develops and sells the Kinmuhyo Pro (勤務表プロ) integrated workforce management package and ancillary consulting, development, and support services. The company's product suite covers automated shift scheduling (予定管理), performance/attendance record management (実績管理), and time-and-attendance management (勤怠管理), with sector-specific add-on modules for Japanese regulatory compliance — most notably 入院基本料算定 (hospital basic fee calculation) for medical facilities and 常勤換算 (full-time-equivalent staffing ratio) for welfare and elderly-care facilities. Core technology is a Windows-based client-server architecture built on Microsoft stacks (Visual Studio, Windows Server, SQL Server), with deployment options including standalone, LAN/VPN, and private cloud, and integrations with biometric/IC-card time recorders (Seiko Solutions) and smartphone clock-in apps (FocusU, SmartDJ). The platform's distinguishing capability is a multi-constraint automatic shift assignment engine refined over two decades, supporting shift spacing, qualification matching, prohibited combinations, and pattern-sequence validation.

PROSYSTEM monetizes primarily through perpetual software licenses (LAN suites ¥539,000–¥792,000; module add-ons ¥27,500–¥1,529,000), supplemented by tiered annual maintenance subscriptions (¥4,950–¥17,600/month per site) and fee-based implementation/training services. Go-to-market is hybrid: direct field sales to enterprise customers via the Osaka HQ and Tokyo office, a nationwide reseller/partner network (including SB C&S, NTT Docomo Business, Daiwa Bo Information Systems, Hitachi Systems), and self-serve website channels offering online demos and quotation simulators. Sales leverage Japan's IT導入補助金 and デジタル化・AI導入補助金 programs, for which PROSYSTEM is an approved IT導入支援事業者, allowing SMB customers to recover 50–67% of purchase costs. End customers span hospitals (~800-staff deployments), welfare/elderly-care facility groups, retail/pharmacy chains, airports, manufacturers, and car rental operators, with deployments ranging from a few dozen seats up to 900-seat configurations managing approximately 10,000 employees.

Operationally, the company remains small (1–10 employees, ¥10M stated capital) with no disclosed external funding, parent company, or M&A activity. Capital-allocation priorities visible in the historical record are product extension (Ver.7 in 2013, Ver.8 in 2019, FY2026 hospital module update), regulatory certifications (Privacy Mark, Smart SME Supporter), and channel infrastructure (sales partner program from 2002, IT Implementation Support Provider designation in 2018, recurring annual subsidy program participation through 2026). Geographic scope is domestic Japan only, with no disclosed international expansion.

Name

PROSYSTEM

Legal name

プロシステム株式会社

Website

https://pro-system.co.jp

Company type

Private

Founded year

1991

Operating status

Operating

Headcount range

1–10 employees

Short description

PROSYSTEM develops and sells Kinmuhyo Pro (勤務表プロ), an integrated workforce management software package for Japanese SMB and enterprise customers across healthcare, welfare, retail, manufacturing, and other shift-intensive industries, with sector-specific regulatory compliance modules.

Ownership category

akta.pro rank

Product category

Workforce Management Software

NAICS

Computer Systems Design and Related Services (5415), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518)

SIC

Services-Prepackaged Software (7372), Services-Computer Integrated Systems Design (7373)

akta.pro primary industry

Human Capital Management (HCM) & Payroll Platforms (HDAEAEAJ)

akta.pro secondary industries

Core HR & HRIS (BPACAPAA), Healthcare Provider ERP (Hospital Operations, Supply Chain, Finance) (HDAEAEAH)

Keywords

• Workforce management software
• Shift scheduling software
• Attendance management software
• Hospital scheduling systems
• Elderly care staffing software

Headquarters

HQ city

Osaka-shi

HQ country

Japan

HQ region

Asia

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Others

Revenue model

1. Software License Sales (Perpetual): PROSYSTEM generates the majority of its revenue from perpetual software license sales of its 勤務表プロ (Kinmu Pro) product suite. Licenses are sold in standalone (single-PC) and LAN (network/client-server) configurations, with pricing varying by functional tier (schedule management only, schedule+performance, or full schedule+performance+attendance management). Volume discounts apply for multi-seat purchases. The company also sells optional add-on modules (常勤換算, 入院基本料算定, 打刻, 有休管理, 個別申請, 業務アサイン) that extend core functionality for specific industries.
2. Annual System Maintenance Contracts: Recurring annual maintenance contracts provide version upgrades, technical support (phone/email/online), regulatory compliance updates for Japanese labor law changes, remote support sessions, and discounted documentation. Maintenance fees are tiered by product tier and deployment type (standalone vs. LAN). This generates predictable recurring revenue from the installed customer base.
3. Implementation and Training Services: Fee-based implementation design services (導入設計), on-site or online operational training (操作支援), and server setup/installation services. Pricing varies by organization size, number of employees, and whether deployment is standalone or LAN. These professional services are a supplementary revenue stream tied to new customer onboarding.

Pricing tiers

Go-to-market motion2 records

Distribution channels5 records

Marketing channels7 records

Core offering

PROSYSTEM develops and sells "Kinmuhyo Pro" (勤務表プロ), an integrated workforce management software suite that automates shift scheduling, attendance tracking, and performance record management for multi-shift workplaces. The modular platform includes sector-specific options for Japanese hospital fee calculation (入院基本料算定) and welfare/elderly care facility full-time-equivalent staffing ratios (常勤換算), with deployment via standalone, LAN, or private cloud environments.

Product overview

PROSYSTEM offers the Kinmuhyo Pro (勤務表プロ) integrated workforce management software suite — a modular platform comprising three tiers: 予定管理システム for automated shift scheduling, 実績管理システム for attendance and performance record management, and 勤怠管理システム for end-to-end attendance tracking with approvals. Multiple optional add-on modules extend the system for specific sectors: 常勤換算オプション and 業務量分析オプション for welfare facilities, 入院基本料算定オプション for hospitals, PC打刻オプション and 打刻データ連携取込みオプション for time recording integration, 有休管理オプション for paid leave management, 個別申請オプション for electronic workflows, and 業務アサインオプション for task assignment. The products operate standalone on a single PC or in LAN/cloud environments sharing a common master database. All tiers are designed for multi-shift, multi-department workplaces across diverse industries including healthcare, welfare, retail, manufacturing, and logistics.

Differentiator

Problem solved

Functional benefit

Brands

• 勤務表プロ (Kinmu Pro): Integrated work schedule management software system with features for automated scheduling, attendance management, and performance tracking.
• QuickShift

Products and services

• Kinmuhyo Pro 予定管理システム (Scheduling Management System) Automated shift scheduling system with multi-constraint optimization (shift spacing, qualification matching, prohibited combinations, pattern sequences), assignment simulation, compliance checking, and Excel export. Used by organizations needing complex workforce scheduling across departments and locations.
• Kinmuhyo Pro 実績管理システム (Performance Record Management System) Performance record management system that converts scheduled shift data into actual attendance records for labor-time aggregation and payroll preparation. Integrates directly with the scheduling module without data re-entry. Used by enterprises to automate attendance-to-payroll workflows.
• Kinmuhyo Pro 勤怠管理システム (Attendance Management System) Full-featured attendance management system fully integrated with the scheduling and performance modules. Supports time recording, workflow approvals, and payroll data export (CSV). Used by multi-site enterprises for centralized attendance oversight.
• 常勤換算オプション (Full-Time Equivalent Calculation Option) Full-time equivalent (FTE) calculation and night-shift staffing ratio module for welfare/elderly care facilities, supporting mandatory staffing ratio reports and government filing requirements.
• 入院基本料算定オプション (Hospital Basic Fee Calculation Option)

Quantifiable outcome

• Schedule creation time reduced to approximately 1/10th compared to manual/spreadsheet methods (documented in customer case studies)
• +2 more outcomes

Named customers8 records

Ideal customer profiles6 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration2 records

Feature7 records

Partnerships

Seven partnerships are on record, tiered minor.

• NECフィールディング株式会社 (NEC Fielding)minorOthersHardware maintenance partner for server and client hardware. NEC Fielding provides nationwide hardware maintenance and support services for systems PROSYSTEM deploys for customers. This partnership enables PROSYSTEM to offer comprehensive hardware + software support coverage.
• SB C&S株式会社minorChannel Partner/ Reseller/ DistributorProduct distribution and reseller partner providing PROSYSTEM products through SB C&S's extensive B2B IT distribution network in Japan.
• NTTコミュニケーションズ/NTT DOCOMOビジネス (NTT Docomo Business)minorChannel Partner/ Reseller/ DistributorBusiness solutions partner reselling PROSYSTEM's Kinmu Pro through NTT Docomo Business's enterprise sales channels, particularly targeting mobile/ICT-integrated workplace solutions.
• ダイワボウ情報システム株式会社 (Daiwa Bo Information Systems)minorChannel Partner/ Reseller/ DistributorIT product distributor and reseller partner expanding PROSYSTEM's market reach through its B2B distribution network in Japan.
• 株式会社日立システムズ (Hitachi Systems)minorImplementation/ SI/ Consulting PartnerSystem integration partner providing implementation, deployment, and managed services for enterprise customers. Hitachi Systems supports installation and customization of Kinmu Pro in large organizational environments.
• 公益社団法人全国老人福祉施設協議会 (全国老施協)minorStrategic or Co-development PartnerIndustry association partnership. As a co-organizer/sponsor of welfare facility industry events and exhibitions, 全国老施協 collaborates with PROSYSTEM to promote IT adoption in the elderly care sector where Kinmu Pro's 常勤換算オプション is specifically designed.
• 公益社団法人大阪介護老人保健施設協会 (大老協)minorStrategic or Co-development PartnerCo-organizer of the 地域包括ケアEXPO大阪 exhibition. Osaka-based association representing nursing care elderly facilities. Collaborates with PROSYSTEM on industry events and serves as a reference partner for product promotion in the Osaka healthcare/welfare community.

Scale indicators4 records

Recent moves7 records

Expansion highlights5 records

Direct peers

• KING OF TIME: Cloud-based time and attendance platform with extensive time-recorder hardware integrations. Closest cloud-native equivalent to PROSYSTEM's 勤怠管理 / PC打刻 module stack.
• freee (freee HR): Cloud HR and payroll SaaS for Japanese SMBs, integrated with freee accounting. Competes head-to-head with PROSYSTEM's payroll-export-driven HCM pitch to small Japanese employers.
• SmartHR: Japan's leading cloud-native HR/Labor platform serving SMBs with employee data management, onboarding, and document workflows. Directly competes with PROSYSTEM for Japanese SMB workforce management wallet share via a fully cloud, mobile-first model.
• Jobcan (DONUTS): Workforce management SaaS offering attendance, shift scheduling, leave, expense, and HR evaluations for Japanese SMBs and mid-market, directly overlapping PROSYSTEM's scheduling and attendance core.
• TeamSpirit: Cloud HR platform combining time tracking, attendance, expense, and payroll for Japanese enterprises. Competes with PROSYSTEM on integrated time-attendance + payroll data flows.

Emerging players

• HRBrain: Cloud HR analytics and people-management platform for Japanese mid-market. Partial overlap with PROSYSTEM on performance record management and HR data, but with stronger analytics and modern UX.
• Money Forward Cloud (HR/Payroll): Cloud financial and HR suite competing in the Japanese SMB market with payroll, HR, and time-tracking modules that overlap with PROSYSTEM's footprint.

Broad incumbents

• Cybozu (Kintone / Garoon): Japanese business platform vendor with workflow (Kintone) and groupware (Garoon) used by SMBs to build custom attendance/shift applications, representing a horizontal-do-it-yourself alternative to PROSYSTEM's packaged product.
• Yayoi Kaisha: Japan's largest accounting and payroll software vendor for SMBs. Adjacent to PROSYSTEM through payroll data integration and overlapping SMB customer base, though not a scheduling specialist.
• OBIC Business Consultants: Mid-market ERP/HCM vendor in Japan, with payroll and HR modules used in mid-sized enterprises. A broader incumbent that can displace PROSYSTEM in deals that require a full back-office suite.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks7 records

Key highlights7 records

Customer concentration

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about PROSYSTEM