Xltool
Xltool is a Mumbai-based sole proprietorship (founded 2013) that develops Excel/VBA desktop utilities — primarily its flagship Excel-to-Tally Import Utility and ~18 add-on modules for e-commerce, tax compliance, payroll, and Excel security — serving chartered accountants, SMBs, and Tally users globally.
- Company typePrivate
- Founded2013
- HeadquartersKarjat, India
- Headcount1–10
- GTM typeB2B
- OfferingSoftware
What Xltool does
Xltool (XLTOOL) is a Mumbai-based sole proprietorship founded in 2013 by Ashok Shrihari Gaikwad that develops Excel/VBA-based desktop software utilities for the Indian accounting ecosystem, particularly for users of Tally accounting software. The company's core product, the Excel to Tally Import Utility, enables direct bulk import of vouchers, ledgers, stock items, bank statements, and master data from Excel into Tally (versions 7.2, ERP 9, Prime and higher) without requiring XML intermediaries or manual field mapping, using ODBC connectivity for integration. Technology is built as macro-enabled Excel workbooks that run entirely offline on the user's local system, with AI-assisted data cleaning for transforming messy voucher and bank statement data into structured formats.
The company has expanded into a portfolio of approximately 18 specialized add-on modules covering e-commerce (Amazon MTR import), tax compliance (Form 15CA/15CB, Form 145/146 JSON, ITR 1, Form 16A bulk email), document generation (invoices, salary slips, cheques, payment advices), reconciliation (GST, inventory, bank statements), communications (WhatsApp bulk messaging), and Excel security (VBA lock, password recovery). Xltool operates with 1-10 employees on a hybrid revenue model combining one-time perpetual licenses (Single User, Multi-User, Multi-LAN tiers), an Annual Maintenance Contract for updates, a freemium tier with a permanently free version of the core utility, and an affiliate program paying 5-10% commissions to partners. Distribution is entirely digital via website downloads, with SEO-optimized content, YouTube tutorials, and word-of-mouth through CAs and accountants as primary acquisition channels. Claimed reach includes 30,000+ customers across India, UK, UAE, and the US.
Xltool firmographics
Firmographics- Name
- Xltool
- Legal name
- Ashok Shrihari Gaikwad (Proprietor)
- Website
- https://xltool.in
- Company type
- Private
- Founded year
- 2013
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- Xltool is a Mumbai-based sole proprietorship (founded 2013) that develops Excel/VBA desktop utilities — primarily its flagship Excel-to-Tally Import Utility and ~18 add-on modules for e-commerce, tax compliance, payroll, and Excel security — serving chartered accountants, SMBs, and Tally users globally.
- Ownership category
- akta.pro rank
Xltool industry classification
Industry- Product category
- Accounting Software Utilities
- NAICS
- Software Publishers (513210)
- SIC
- Services-Computer Programming Services (7371), Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Batch ETL/ELT Platforms (HDAEACAA)
Keywords
Where Xltool is headquartered
LocationHeadquarters
- HQ city
- Karjat
- HQ country
- India
- HQ region
- Asia
Offices1 record
Markets served
Xltool business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure
Revenue model
- Software Licenses (One-Time Purchase): Customers purchase single-use or multi-user licenses to unlock the full version of XLTOOL software utilities. License is activated via email with an ADMIN password and registered email. Once purchased, all modules and features are bundled — no separate charges for different functions. Licenses can be deactivated on one computer and reactivated on another unlimited times.
- Annual Maintenance Contract (AMC): Annual Maintenance Contract keeps software fully licensed and provides updates, feature enhancements, and support services for one year. Renewed annually at a low cost to ensure the software never reverts to demo mode. Active AMC required to receive all new updates and bug fixes.
- Affiliate / Referral Revenue Share: Affiliate program where partners earn commission on successful sales referred through unique links. First 3 sales per month earn 5% commission; from 4th sale onward earn 10%. Monthly payouts via NEFT bank transfer.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Freemium | Pay-as-you-go | Free Demo Version |
| Freemium | Pay-as-you-go | Free Excel to Tally Import Utility |
| One time/ perpetual license | Pay-as-you-go | Single User License |
| One time/ perpetual license | Pay-as-you-go | Multi-User License |
| One time/ perpetual license | Pay-as-you-go | Multi-LAN License |
| Subscription | Annual | Annual Maintenance Contract (AMC) |
Go-to-market motion1 record
Distribution channels3 records
Marketing channels8 records
Xltool product offering
Product offeringCore offering
XLTOOL develops Excel/VBA-based desktop utility software that automates bulk data import from Excel into Tally accounting software without XML file creation or manual field mapping. The portfolio also includes supporting add-on modules for invoice and salary slip printing, cheque and payment advice generation, WhatsApp bulk messaging, Form 16A bulk emailing, GST and inventory reconciliation, Form 15CA/15CB and Form 145/146 compliance, and Excel security/protection, all delivered as offline desktop applications.
Product overview
Xltool offers a suite of Excel-based desktop utilities primarily focused on accounting and data management. The core product is the Excel to Tally Import Utility, which enables direct bulk import of Excel data into Tally accounting software without XML file creation. This is available as both a paid utility and a free version. The product portfolio extends through specialized add-on modules including: Amazon MTR to Tally for e-commerce data import, 15Ca/15Cb and Form 145/146 XML/JSON generators for Income Tax compliance, invoice and quotation generators, salary slip and cheque printing utilities, payment advice automation, WhatsApp bulk messaging, Form 16A bulk email sender, GST and inventory reconciliation tools, and Excel security utilities (VBA lock, password recovery). All products are built as offline Excel-based desktop applications requiring Microsoft Excel 2007+ and Windows 7+.
Differentiator
Problem solved
Functional benefit
Products and services
- Excel to Tally Import Utility Primary paid utility enabling direct bulk import of Excel data into Tally accounting software without XML file creation or manual field mapping. Supports all voucher types (sales, purchase, payment, receipt, journal, contra, debit/credit note, forex currency), masters, bank statements, and multi-currency transactions across Tally 7.2, ERP 9, and Prime versions. Targets accountants, CAs, and SMB finance teams.
- Free Excel to Tally Import Utility
Quantifiable outcome
- 10,000 records imported in approximately 5 minutes — massive time savings over manual Tally data entry
- +4 more outcomes
Companies that use Xltool
Customer profileNamed customers35 records
Segments6 records
Ideal customer profiles4 records
Xltool technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration3 records
Feature12 records
Xltool partnerships and signals
Strategic signalScale indicators9 records
Recent moves6 records
Expansion highlights5 records
Xltool competitors and assessment
Company assessmentBroad incumbents
- Marg ERP Ltd: Marg ERP provides Indian accounting, GST, and inventory software with its own voucher and bulk-import tooling. It serves an overlapping SMB and CA market across India with comparable pricing and feature depth.
- Tally Solutions: Tally Solutions is the creator of Tally accounting software, the platform XLTOOL's core product integrates with. It is a broad incumbent whose own ecosystem of native import/export tools directly overlaps with XLTOOL's value proposition and could compress demand if built further.
- Busy Accounting: Busy Infotech offers a competing SMB-focused Indian accounting/ERP software with comparable voucher handling, inventory, and bulk-import features. It targets the same SMB and CA demographic as XLTOOL in India, making it a broad incumbent in the same horizontal accounting category.
- ClearTax: ClearTax (now Clear) is a leading Indian tax compliance and accounting platform with bulk upload, GST, and ITR tooling. It targets the same CA/SMB customer base and competes on Indian compliance utilities (15CA/15CB-like workflows) that XLTOOL also addresses.
- Zoho Books: Zoho Books is a cloud-native SMB accounting platform with bulk-import, multi-currency, and CA-collaboration features. It targets Indian SMBs and international Indian accountants, representing a SaaS substitute that competes for the same Excel-driven import workflow XLTOOL automates.
Direct peers
- Vyapar App: Vyapar is a popular Indian mobile/desktop bookkeeping and invoicing app for SMBs that handles voucher entry, GST, and import workflows directly. It targets the same micro/SMB segment and competes for the same accountant-friendly bulk data-import use case, including free-tier conversion.
- Saral Accounting: Saral Accounting is an Indian accounting and tax-compliance software suite with bulk import/export, voucher handling, and TDS/TCS utilities. It targets the same CA and SMB segment and competes head-on with XLTOOL's compliance and voucher-import modules.
Emerging players
- OKCredit: OKCredit is a mobile-led Indian SMB credit and bookkeeping app with GST invoicing features. It overlaps with XLTOOL's micro-business and freelancer customer segment, and represents the mobile/SaaS alternative to Excel-led workflows.
- Refrens: Refrens is an emerging Indian SMB invoicing, accounting, and expense-management platform with built-in bulk-import and CA-friendly features. It overlaps with XLTOOL's invoicing/payment-advice and bulk-import use cases as a cloud-native challenger.
- Khatabook: Khatabook is a mobile-first Indian SMB bookkeeping and credit-management app serving small retailers and freelancers. It overlaps with XLTOOL's freelancer/micro-business segment and offers an alternative route for voucher entry without Excel-Tally bridging.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat4 records
Key risks6 records
Key highlights7 records
Customer concentration
Xltool social profiles
Digital presenceXltool financial estimates
Financial estimateRevenue estimate
Valuation estimate
Xltool leadership team
Management profileNumber of profiles
Profiles1 record
Xltool funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Xltool M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Xltool
What does Xltool do?
XLTOOL develops Excel/VBA-based desktop utility software that automates bulk data import from Excel into Tally accounting software without XML file creation or manual field mapping. The portfolio also includes supporting add-on modules for invoice and salary slip printing, cheque and payment advice generation, WhatsApp bulk messaging, Form 16A bulk emailing, GST and inventory reconciliation, Form 15CA/15CB and Form 145/146 compliance, and Excel security/protection, all delivered as offline desktop applications.
Is Xltool a public or private company?
Xltool is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Xltool founded?
Xltool was founded in 2013. It employs 1 to 10 people.
Where is Xltool based?
Xltool is headquartered in Karjat, India, in the Asia region.
How does Xltool make money?
Three revenue lines are on record. Software Licenses (One-Time Purchase) is the primary driver. The others are annual Maintenance Contract (AMC) and affiliate / Referral Revenue Share.
Who are Xltool's main competitors?
Broad incumbents on record are Marg ERP Ltd, Tally Solutions, Busy Accounting, ClearTax and Zoho Books. Direct peers are Vyapar App and Saral Accounting. Emerging players are OKCredit, Refrens and Khatabook.
Does Xltool have an API?
No public API is recorded for Xltool.
What industry is Xltool in?
Xltool's product category is Accounting Software Utilities. Its primary akta.pro industry code is HDAEACAA, Batch ETL/ELT Platforms. Its NAICS code is 513210 and its SIC code is 7371.