Projectroom
netfiles GmbH is a German, owner-managed virtual data room and secure collaboration SaaS provider founded in 2001, serving 500,000+ users across 140+ countries with tiered subscription products for M&A due diligence, cross-enterprise file sharing, and zero-knowledge encrypted data exchange, hosted exclusively in ISO-certified German data centers.
- Company typePrivate
- Founded2001
- HeadquartersMunich, Germany
- Headcount51–100
- GTM typeB2B
- OfferingSoftware
What Projectroom does
netfiles GmbH is a German, owner-managed virtual data room (VDR) and secure collaboration platform founded in 2001 and headquartered in Burghausen, Bavaria. The company operates a cloud-based SaaS suite — netfiles Deal Room for M&A due diligence, netfiles Data Room for cross-enterprise document collaboration, netfiles Data Vault for zero-knowledge end-to-end encrypted storage, netfiles Send for GDPR-compliant managed file transfer, and netfiles Board Room for governance meetings — with all servers hosted exclusively in two ISO-certified German data centers. Pricing follows tiered monthly and annual subscriptions (Deal Room from €490 to €1,190 per month; Data Room tiers priced on request; Send at €10 per user per month), distributed through a hybrid enterprise-sales and product-led-growth motion supported by a 14-day free trial on every product.
The company sells to M&A advisors, corporate development teams, professional services firms, regulated enterprises (banking, healthcare, legal), and mid-to-large corporates needing GDPR-, HIPAA-, and DORA-compliant document exchange, citing more than 500,000 users across 140+ countries. Its compliance stack — ISO 27001:2022 (incl. 27017/27018), ISO 22301, BSI C5, SOC 2, HIPAA, TISAX, NIS-2, and GDPR — is positioned as the primary differentiator against US-hosted hyperscalers, reinforced by German data sovereignty protections from the US CLOUD Act. The platform embeds Q&A workflows, redaction, watermarks, four-eyes approval, online Office editing, video conferencing, Azure AD SSO, and APIs/WebDAV/SFTP integrations, with native Microsoft Teams integration launched in 2026.
netfiles is privately held and bootstrapped from equity, with no external investors, parent company, or acquisitions recorded. As of January 1, 2026, the leadership comprises founder Thomas Krempl alongside newly appointed second Managing Director Patrick Reininger, who leads marketing and sales with an explicit mandate to expand partnerships and enter new markets. Recent strategic activity has shifted from incremental feature work (passkeys, custom watermarks, CAD rendering) toward platform expansion (Send, Data Vault) and ecosystem embedment (Microsoft Teams), suggesting a transition from a single-product VDR vendor to a multi-product secure-data-exchange platform.
Projectroom firmographics
Firmographics- Name
- Projectroom
- Legal name
- netfiles GmbH
- Website
- https://projectroom.de
- Company type
- Private
- Founded year
- 2001
- Operating status
- Operating
- Headcount range
- 51–100 employees
- Short description
- netfiles GmbH is a German, owner-managed virtual data room and secure collaboration SaaS provider founded in 2001, serving 500,000+ users across 140+ countries with tiered subscription products for M&A due diligence, cross-enterprise file sharing, and zero-knowledge encrypted data exchange, hosted exclusively in ISO-certified German data centers.
- Ownership category
- akta.pro rank
Projectroom industry classification
Industry- Product category
- Virtual Data Room Software
- NAICS
- Software Publishers (5132)
- SIC
- Services-Prepackaged Software (7372)
- akta.pro primary industry
- Cloud Storage Core Services (Object/Block/File Storage as a Service) (HDABAAAK)
- akta.pro secondary industry
- Private Cloud Platforms (On‑Prem Cloud Stacks) (HDABABAA)
Keywords
Where Projectroom is headquartered
LocationHeadquarters
- HQ city
- Munich
- HQ country
- Germany
- HQ region
- Europe
Offices1 record
Markets served
Projectroom business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Infrastructure, Operations, Marketing or Sales
Revenue model
- Subscription - Deal Room: Monthly subscription tiers (Essential €490, Professional €790, Premium €1,190) with minimum 3-month terms. Unlimited users included; storage varies by tier (500MB to unlimited).
- Subscription - Data Room: Three-tier pricing model (Essential, Professional, Premium) with annual contracts. Storage ranges from 10GB to 100GB per user. Additional user licenses and storage available on-demand.
- Subscription - Send: Per-user monthly subscription at €10/month including 1TB storage per user. Additional contract durations available on request.
- Subscription - Data Vault: End-to-end encrypted data safe with subscription-based pricing model
- Optional Add-ons: Audit-proof data room archive (DVD/USB or online cloud archive), optional storage extensions, and professional services available for additional fees
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Multi-year contract | Deal Room Essential - Smaller transactions |
| Subscription | Multi-year contract | Deal Room Professional - Medium transactions |
| Subscription | Multi-year contract | Deal Room Premium - Larger transactions |
| Subscription | Annual | Data Room Essential - Smaller companies |
| Subscription | Annual | Data Room Professional - Medium companies |
| Subscription | Annual | Data Room Premium - Larger companies |
| Per seat | Monthly | Send - Business Filesharing |
Go-to-market motion2 records
Distribution channels5 records
Marketing channels8 records
Projectroom product offering
Product offeringCore offering
netfiles develops and operates cloud-based virtual data room software for secure document exchange, due diligence, and confidential collaboration. Its portfolio includes Deal Room for M&A due diligence, Data Room for cross-location secure collaboration, Data Vault for end-to-end encrypted zero-knowledge storage, Send for managed business file transfer, and Board Room for board meeting preparation. All products are hosted exclusively in certified German data centers and sold primarily through subscription contracts to enterprise and mid-market customers worldwide.
Product overview
netfiles GmbH is a German company (founded 2001, headquartered in Burghausen) offering a portfolio of secure virtual data room and data exchange solutions. The core product line consists of four distinct SaaS products: netfiles Deal Room (virtual data room for M&A due diligence), netfiles Data Room (secure data exchange and collaboration), netfiles Data Vault (end-to-end encrypted data safe), and netfiles Send (GDPR-compliant business filesharing via managed file transfer). netfiles Board Room complements the portfolio for board communication and meeting management. The Online Data Room Archive and mobile apps serve as add-on modules. The company serves more than half a million users in over 140 countries, with all servers hosted exclusively in highly secure, ISO-certified German data centers.
Differentiator
Problem solved
Functional benefit
Brands
- netfiles Deal Room: Virtual data room for efficient due diligence processes in M&A transactions, financing, IPOs, insolvencies, and licensing.
- netfiles Data Room
- netfiles Data Vault
- netfiles Send
- netfiles Board Room
Products and services
- netfiles Deal Room
Companies that use Projectroom
Customer profileNamed customers17 records
Segments6 records
Ideal customer profiles5 records
Projectroom technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration4 records
Feature10 records
Projectroom partnerships and signals
Strategic signalPartnerships
Three partnerships are on record, tiered core and minor.
- MicrosoftcoreNative integration of netfiles Data Room as an app for Microsoft Teams, allowing companies to combine familiar Teams environment with secure file storage, controlled data exchange, and sovereign data management without storing sensitive files in SharePoint or OneDrive
- Kinderträume Ghana e.V.minorNon-profit organization using netfiles data room to store association documents centrally and share them among project supporters; netfiles provides free data room access to support the organization's education initiatives in Ghana
- noris networkcoreData center provider supplying green electricity to netfiles data centers; uses remanufactured hardware where possible and state-of-the-art cooling systems consuming up to 70% less energy
Scale indicators5 records
Recent moves6 records
Expansion highlights7 records
Projectroom competitors and assessment
Company assessmentBroad incumbents
- Microsoft SharePoint: Microsoft SharePoint is the dominant enterprise content management and collaboration platform bundled within Microsoft 365, often used for internal document repositories and increasingly for secure external sharing. It competes with netfiles as a broad incumbent offering, though netfiles' German sovereignty and dedicated VDR UX target scenarios where SharePoint falls short.
- Dropbox: Dropbox is a widely adopted cloud file storage and collaboration platform with enterprise offerings including Dropbox Business and DocSend for secure document sharing. While not a dedicated VDR, Dropbox competes with netfiles Send and Data Room for general secure filesharing and team collaboration use cases, particularly among SMBs.
- Box: Box is a large cloud content management and file-sharing platform serving enterprises with secure storage, collaboration, compliance, and integrations. While broader than netfiles, Box offers secure document exchange, granular access controls, and regulated-industry compliance that increasingly overlap with netfiles Data Room and Send capabilities.
- Citrix ShareFile: Citrix ShareFile is a secure enterprise file sync, sharing, and collaboration platform with strong adoption in regulated industries such as healthcare and financial services. It competes broadly with netfiles Data Room and Send on secure document exchange, encryption, and compliance features.
Direct peers
- Intralinks (SS&C): Intralinks, owned by SS&C, is one of the original virtual data room providers serving large enterprise M&A, banking, and legal workflows. It competes head-to-head with netfiles Deal Room on secure document exchange, deal collaboration, and due diligence, with deeper global enterprise penetration and significantly larger scale.
- Ideals: Ideals is a virtual data room provider with a strong presence in Europe and a full feature set for due diligence, M&A, and secure collaboration. It competes directly with netfiles Deal Room and Data Room on enterprise-grade secure document exchange, with comparable pricing tiers and use-case coverage.
- SmartRoom: SmartRoom is a virtual data room provider focused on M&A, due diligence, and secure board collaboration. It is a direct competitor to netfiles Deal Room and Board Room, offering similar audit trails, access controls, and secure file exchange for mid-market and enterprise customers.
- Diligent: Diligent is a governance-focused SaaS provider offering secure board portals, entity management, and collaboration tools for boards and executives. It directly overlaps with netfiles Board Room and adjacent secure document collaboration use cases for boards, legal, and corporate governance teams.
- Datasite: Datasite is a leading global virtual data room provider focused on M&A due diligence, offering Diligence Spaces and adjacent deal management tools. It directly competes with netfiles Deal Room in the same enterprise M&A use case with comparable Q&A, redaction, and audit features, though it is materially larger and more globally distributed.
- Firmex: Firmex is a virtual data room provider specializing in M&A due diligence for mid-market transactions, legal, and corporate transactions. It is directly comparable to netfiles Deal Room in target customer (mid-market advisors, legal, finance) and core functionality (secure document sharing, Q&A, audit trails), though primarily serving North American customers.
Market position
Weaknesses4 records
Competitive moat6 records
Key risks5 records
Key highlights7 records
Customer concentration
Projectroom social profiles
Digital presenceProjectroom compliance and trust
Trust signalCompliance15 records
Projectroom financial estimates
Financial estimateRevenue estimate
Valuation estimate
Projectroom leadership team
Management profileNumber of profiles
Profiles2 records
Projectroom funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Projectroom M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Projectroom
What does Projectroom do?
netfiles develops and operates cloud-based virtual data room software for secure document exchange, due diligence, and confidential collaboration. Its portfolio includes Deal Room for M&A due diligence, Data Room for cross-location secure collaboration, Data Vault for end-to-end encrypted zero-knowledge storage, Send for managed business file transfer, and Board Room for board meeting preparation. All products are hosted exclusively in certified German data centers and sold primarily through subscription contracts to enterprise and mid-market customers worldwide.
Is Projectroom a public or private company?
Projectroom is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Projectroom founded?
Projectroom was founded in 2001. It employs 51 to 100 people.
Where is Projectroom based?
Projectroom is headquartered in Munich, Germany, in the Europe region.
How does Projectroom make money?
Five revenue lines are on record. Subscription - Deal Room is the primary driver. The others are subscription - Data Room, subscription - Send, subscription - Data Vault and optional Add-ons.
Who are Projectroom's main competitors?
Broad incumbents on record are Microsoft SharePoint, Dropbox, Box and Citrix ShareFile. Direct peers are Intralinks (SS&C), Ideals, SmartRoom, Diligent, Datasite and Firmex.
Does Projectroom have an API?
Yes. netfiles provides a JSON/REST API (netfiles API) for integrating own applications and apps. Available on Data Room Premium and Deal Room tiers. The API supports automated data synchronization. Deal Room includes 50,000 API calls per month. SSO (Single Sign-on) is available via Active Directory / MS Azure on Data Room Premium.
What industry is Projectroom in?
Projectroom's product category is Virtual Data Room Software. Its primary akta.pro industry code is HDABAAAK, Cloud Storage Core Services (Object/Block/File Storage as a Service), with a secondary code of HDABABAA, Private Cloud Platforms (On‑Prem Cloud Stacks). Its NAICS code is 5132 and its SIC code is 7372.