HearForm
HearForm Software, LLC is a family-owned developer of audiology practice management software built on FileMaker Pro, serving approximately 1,700+ hearing healthcare offices across the US and Canada via desktop or cloud deployment under perpetual license or subscription.
- Company typePrivate
- Founded2001
- HeadquartersNorthport, United States
- Headcount1–10
- GTM typeB2B
- OfferingSoftware
What HearForm does
HearForm Software, LLC is a privately-held, family-owned developer of practice management software purpose-built for audiology and hearing healthcare practices. Founded around 2001 and headquartered in Northport, Washington (with a Caldwell, Idaho mailing address), the company serves approximately 1,700+ hearing healthcare offices across the United States and Canada, spanning small and medium audiology practices, large ENT-based groups (with deployments spanning up to 23 locations and 40+ audiologists), universities that train the next generation of audiologists, and hospital-based audiology clinics; named enterprise references include EPIC Hearing Healthcare and Cigna Health.
The core product is HearForm Office Management Software (OMS), a modular, audiology-specialized platform built on FileMaker Pro (FileMaker, Inc., now Claris) and delivered as either a desktop application (Windows and Mac) or a cloud-hosted service, with Apple Computer cited as part of the development team providing R&D investment. The OMS comprises integrated modules covering audiograms (unlimited per patient with air/bone/speech/immittance/soundfield/aided/cochlear scoring and SOAP reporting), hearing device tracking, invoicing and CMS-1500 (PQRS-ready) e-billing with electronic clearinghouse export to Optum, Apex EDI, Change Healthcare, and Office Ally, scheduling with email reminders and Google Maps directions, mail-merge letters and office forms, EMR paperless document storage, customizable reports (including 27 new list screens introduced in v11), label printing (Avery/Smead/PTouch), telemarketing, supplier forms with auto-merged audiograms, and a speech-language pathology module; iOS access is provided via FileMaker Go.
HearForm monetizes through two licensing models—a one-time perpetual outright purchase and a recurring subscription—with support sold in non-expiring segments rather than mandatory monthly fees, which the company positions as a cost advantage against competitors such as TIMS, Sycle.net, and Blueprint. Distribution is direct, primarily through phone-based sales (toll-free 888-453-8806), website-driven demo downloads, and personal remote walk-through demonstrations; the company operates with 1-10 family members working from home offices, and no external funding rounds, institutional investors, or acquisitions are reported.
HearForm firmographics
Firmographics- Name
- HearForm
- Legal name
- HearForm Software, LLC
- Website
- https://hearform.com
- Company type
- Private
- Founded year
- 2001
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- HearForm Software, LLC is a family-owned developer of audiology practice management software built on FileMaker Pro, serving approximately 1,700+ hearing healthcare offices across the US and Canada via desktop or cloud deployment under perpetual license or subscription.
- Ownership category
- akta.pro rank
Where HearForm is headquartered
LocationHeadquarters
- HQ city
- Northport
- HQ country
- United States
- HQ region
- North America
Offices2 records
Markets served
HearForm business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations
Revenue model
- Software License (Outright Purchase): One-time perpetual license purchase for HearForm Office Management Software. Customers own the software indefinitely with no mandatory ongoing fees.
- Software Subscription: Subscription option available for customers who prefer ongoing access to software with potential updates and cloud hosting.
- Support Segments: Support sold in segments rather than mandatory monthly fees. Customers purchase support time as needed with no expiration until used. This differentiates from competitors requiring mandatory monthly support fees.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| One time/ perpetual license | Multi-year contract | Outright Purchase |
| Subscription | Monthly | Subscription |
Go-to-market motion2 records
Distribution channels3 records
Marketing channels5 records
HearForm product offering
Product offeringCore offering
HearForm sells office management software designed specifically for audiology and hearing healthcare practices. The platform covers patient care tracking, audiogram storage and reporting, scheduling, financial/billing (including CMS-1500 e-billing), mail-merge letters and forms, label printing, EMR paperless document management, telemarketing, supplier order forms, and unlimited customizable reports. The software is built on FileMaker Pro, runs on Windows and Mac desktops, and is also offered as a cloud-hosted deployment under either an outright perpetual license or a subscription.
Product overview
HearForm is an audiology and hearing healthcare practice management platform built on FileMaker Pro, offered as both desktop software (Windows and Mac) and a cloud-hosted service, with outright purchase or subscription licensing. The core HearForm Office Management Software (OMS) encompasses a modular architecture including the Audiograms Module (comprehensive audiometric testing with air/bone conduction, speech scores, immittance, and SOAP reporting), Hearing Devices Module (instrument and accessory tracking), Invoicing & Financial Module (billing, CMS-1500 e-billing, DVA Canada forms, receivables), Letters & Office Forms Module (mail-merge letters, HIPAA forms, fax covers, postcards), Scheduling Module (multi-column calendar, email reminders with Google Maps directions), Reports Module (unlimited customizable reports and lists), Labels Module (Avery, Smead, PTouch/Brother/Seiko), Telemarketing Module (call scripts, objection handling, result tracking), EMR Paperless Office (document scanning and storage), Supplier Forms Module (hearing aid and earmold ordering with auto-merged audiogram data), and Patient Care Module (overview, hearing devices, chart notes, recalls, insurance payers, referring physicians). The platform also includes a Speech Language Pathology (SLP) Module, an iOS companion via FileMaker Go, and a Cloud deployment option.
Differentiator
Problem solved
Functional benefit
Products and services
- HearForm Office Management Software (OMS) Practice management software for audiology and hearing healthcare offices, designed for both Windows and Mac, with cloud deployment option and purchase or subscription licensing models.
- HearForm Cloud Cloud-hosted deployment option for HearForm OMS providing instant internet access, automatic backups, and enterprise-level redundancy for hearing healthcare practices.
Quantifiable outcome
- Saves hours each week with CMS module auto-population
- +1 more outcomes
Companies that use HearForm
Customer profileNamed customers4 records
Segments3 records
Ideal customer profiles3 records
HearForm technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration7 records
Feature5 records
HearForm partnerships and signals
Strategic signalPartnerships
Three partnerships are on record, tiered core and minor.
- Apple ComputercoreApple Computer (described as the most profitable company in history) is part of HearForm's Development Team, providing Research and Development investment. This partnership enables HearForm to be available on both Windows and Macs.
- ESCO (Ear Services Corp.)minorHearForm teamed up with ESCO to provide ConnectCare free printing/postage service for warranty, birthday, annual recall, and patient satisfaction survey letters. HearForm receives no compensation for recommending this service.
- FileMaker, Inc. (now Claris)coreFileMaker Pro is the database software platform on which HearForm is built. FileMaker is the worldwide leader in easy-to-use database software. HearForm uses FileMaker Pro and FileMaker Go for iPhone/iPad access.
Scale indicators4 records
Recent moves6 records
Expansion highlights5 records
HearForm competitors and assessment
Company assessmentBroad incumbents
- Nextech: Nextech provides specialty EHR and practice management software including for ENT and audiology-adjacent specialties. It is a broad incumbent competing for multi-location specialty practices that HearForm also targets.
- Modernizing Medicine (EMA): Modernizing Medicine's EMA is a cloud EHR for specialty practices including otolaryngology, which overlaps with HearForm's ENT customer base. It is a larger, broadly-specialized incumbent that competes for the same specialty practices HearForm serves.
- eClinicalWorks: eClinicalWorks is a large ambulatory EHR and practice management platform used by many small to mid-sized medical practices, including those with audiology services. Comparable as a broad incumbent competing for the same small/medium practice budget that HearForm targets.
- Demant (Otometrics / Hearing Healthcare Software): Demant, owner of Otometrics and other hearing healthcare brands, offers software and fitting tools used in audiology practices. Comparable as a large hearing industry incumbent that intersects with HearForm's workflow through fittings and diagnostic equipment integration.
Direct peers
- Sycle.net: Sycle.net is one of the leading cloud-based audiology practice management platforms, directly cited by HearForm as a primary competitor. It offers similar scheduling, billing, and patient management features for hearing healthcare practices, with a subscription pricing model ($139-149/month).
- Blueprint Solutions: Blueprint is an audiology practice management software competitor explicitly named in HearForm's comparison pages. It serves hearing healthcare practices with patient management, audiogram, and billing workflows similar to HearForm's core modules.
- Office Practicum: Office Practicum is a specialty EHR and practice management platform for private practice healthcare, often serving audiology and ENT-adjacent practices. Comparable as a practice-management EHR for small specialty clinics with on-premise and cloud options.
- TIMS (TIMS Software / CounselEAR): TIMS Audiology Software (now part of the CounselEAR platform) is a directly competing audiology office management system referenced in HearForm's competitor pricing comparisons ($900/year), offering similar scheduling, charting, and billing features.
- NOAH (Hearing Industry Standard Platform): NOAH is the hearing industry's standard data exchange platform used to interface hearing aids and fitting software. HearForm already integrates with NOAH 4, and NOAH competes indirectly as a patient/fitting data repository in audiology workflows.
Others
- ESCO (Ear Services Corp.): ESCO is a hearing industry service provider and a HearForm GTM/marketing partner offering ConnectCare mailing services. It is adjacent rather than directly competitive, included as an ecosystem participant that integrates into HearForm's practice workflow.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat4 records
Key risks6 records
Key highlights6 records
Customer concentration
HearForm social profiles
Digital presenceHearForm financial estimates
Financial estimateRevenue estimate
Valuation estimate
HearForm leadership team
Management profileNumber of profiles
Profiles2 records
HearForm funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
HearForm M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about HearForm
What does HearForm do?
HearForm sells office management software designed specifically for audiology and hearing healthcare practices. The platform covers patient care tracking, audiogram storage and reporting, scheduling, financial/billing (including CMS-1500 e-billing), mail-merge letters and forms, label printing, EMR paperless document management, telemarketing, supplier order forms, and unlimited customizable reports. The software is built on FileMaker Pro, runs on Windows and Mac desktops, and is also offered as a cloud-hosted deployment under either an outright perpetual license or a subscription.
Is HearForm a public or private company?
HearForm is a private company. It is classified as family owned and is currently operating.
When was HearForm founded?
HearForm was founded in 2001. It employs 1 to 10 people.
Where is HearForm based?
HearForm is headquartered in Northport, United States, in the North America region.
How does HearForm make money?
Three revenue lines are on record. Software License (Outright Purchase) is the primary driver. The others are software Subscription and support Segments.
Who are HearForm's main competitors?
Broad incumbents on record are Nextech, Modernizing Medicine (EMA), eClinicalWorks and Demant (Otometrics / Hearing Healthcare Software). Direct peers are Sycle.net, Blueprint Solutions, Office Practicum, TIMS (TIMS Software / CounselEAR) and NOAH (Hearing Industry Standard Platform). ESCO (Ear Services Corp.) is listed as an others.
Does HearForm have an API?
No public API is recorded for HearForm.