Clinibase
Clinibase is a clinical trial recruitment and management technology company serving pharmaceutical sponsors, biotech firms, CROs, and trial sites across Australia and New Zealand via performance-based recruitment services and a proprietary CTMS platform.
- Company typePrivate
- Founded2023
- HeadquartersCollingwood, Australia
- Headcount51–100
- GTM typeB2B
- OfferingServices
What Clinibase does
Clinibase is a clinical trial recruitment and management technology company serving pharmaceutical sponsors, biotechnology firms, contract research organizations (CROs), and trial sites across Australia and New Zealand. The company operates a full-service participant recruitment business on a performance-based 'no outcome, no pay' pricing model, where sponsors pay only for pre-screened participants who attend a clinic visit and enroll in the study. Clinibase runs the recruitment funnel end-to-end, from digital advertising-led acquisition and phone-based pre-screening through to participant booking at trial sites, supported by a Melbourne-based trial success team.
The company is built on a proprietary, integrated technology stack headlined by Clinibase CTMS, a customizable Clinical Trial Management System for trial workflow, reporting, and billing management, supplemented by a proprietary eSource module (launched 2024) for electronic source data capture, integrated EDC and eCRF workflows, and Clinibase Pulse (launched July 2025), a real-time sponsor dashboard providing live pre-screen and screen metrics and site-level visibility. The platform underpins both internal recruitment operations and external CTMS licensing to research sites and sponsors. Clinibase also operates supporting assets including an Education Centre for participants and a referral program.
Clinibase's commercial model blends performance-based recruitment fees, CTMS licensing or subscription revenue, and managed services around participant reimbursement administration. The go-to-market is sales-led, targeting enterprise sponsors and CROs via direct outreach, with a separate consumer-facing funnel for participant acquisition driven primarily by Meta (Facebook and Instagram) advertising. The company was incorporated as Clinibase Pty Ltd in April 2023 following a spin-off from Cardiobase (founded 1989), and has grown to 85 employees across a headquarters in Collingwood, Australia and multi-state ANZ phone operations.
Clinibase firmographics
Firmographics- Name
- Clinibase
- Legal name
- Clinibase Pty Ltd
- Website
- https://clinibase.com
- Company type
- Private
- Founded year
- 2023
- Operating status
- Operating
- Headcount range
- 51–100 employees
- Short description
- Clinibase is a clinical trial recruitment and management technology company serving pharmaceutical sponsors, biotech firms, CROs, and trial sites across Australia and New Zealand via performance-based recruitment services and a proprietary CTMS platform.
- Ownership category
- akta.pro rank
Clinibase industry classification
Industry- Product category
- Clinical Trial Recruitment Services
- NAICS
- Research and Development in Biotechnology (except Nanobiotechnology) (541714), Scientific Research and Development Services (5417)
- SIC
- Services-Commercial Physical & Biological Research (8731), Services-Prepackaged Software (7372)
- akta.pro primary industry
- Clinical Trial Patient Recruitment & Retention (HLAGACAD)
Keywords
Where Clinibase is headquartered
LocationHeadquarters
- HQ city
- Collingwood
- HQ country
- Australia
- HQ region
- Oceania
Offices1 record
Markets served
Clinibase business model
Business model- GTM type
- B2B
- Offering type
- Services
- Cost components
- Personnel, Operations, Marketing or Sales, Technology or R&D, Infrastructure, Supply Chain
Revenue model
- Performance-based Recruitment Services: Clinibase charges sponsors on a performance basis - sponsors only pay for pre-screened participants who actually attend clinic visits and enrol in the study. This 'no outcome, no pay' model reduces sponsor workload, aligns costs with outcomes, and provides confidence that recruitment is handled end-to-end.
- CTMS Software Licensing: Clinibase CTMS is offered as a tailored end-to-end trial recruitment workflow solution. The system is fully customized to each organisation's needs with ongoing troubleshooting and optimisation, suggesting a subscription or licensing model.
- Participant Reimbursement Processing: While not direct revenue, Clinibase manages participant reimbursement payments ranging from $50-$400 per clinic visit and $600-$800 per overnight stay day. This is funded by sponsors as part of trial participation costs.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Transaction based/ take rate | Pay-as-you-go | Performance-based recruitment pricing - pay only for enrolled participants |
| Unit Pricing | Multi-year contract | Participant reimbursement per visit |
| Unit Pricing | Pay-as-you-go | Referral program compensation |
Go-to-market motion2 records
Distribution channels2 records
Marketing channels8 records
Clinibase product offering
Product offeringCore offering
Clinibase provides full-service clinical trial participant recruitment for pharmaceutical sponsors, biotech companies, and CROs in Australia and New Zealand, using performance-based pricing where sponsors only pay for participants who enrol. The company complements recruitment services with its proprietary Clinibase CTMS (Clinical Trial Management System), Clinibase Pulse real-time sponsor dashboard, and eSource/EDC/eCRF data capture platform. The integrated offering manages the full recruitment lifecycle from lead generation and phone pre-screening through to participant booking at trial site calendars.
Product overview
Clinibase is a clinical trial recruitment and management technology company operating in Australia and New Zealand. The core offering consists of the Clinibase CTMS (Clinical Trial Management System) — a fully customizable platform for trial workflow management, participant administration, reporting, and billing — supplemented by the Clinibase Pulse real-time sponsor portal for recruitment visibility. The company also operates a Recruitment Service that provides full-service participant recruitment using performance-based pricing, incorporating phone-based pre-screening and appointment coordination. Supporting products include the proprietary eSource electronic data capture module and the Education Centre educational resource. The portfolio positions Clinibase as a platform-plus-services model: technology-enabled recruitment services backed by a modular CTMS ecosystem.
Differentiator
Problem solved
Functional benefit
Brands
- Clinibase CTMS: Custom clinical trial management system providing end-to-end trial recruitment workflow solutions for CROs and sponsors.
- Clinibase Pulse
- Clinibase eSource
Products and services
- Clinibase CTMS Custom Clinical Trial Management System providing end-to-end trial recruitment workflow solutions for CROs and sponsors, including participant administration, secure data management, reporting dashboards, billing management, and integration with EDC/eSource/eCRF workflows. Fully customizable to organizational needs.
- Clinibase Pulse Sponsor Portal Real-time sponsor dashboard providing live visibility into clinical trial recruitment and participant screening activity, including live pre-screen and screen metrics, site-level visibility, and actionable recruitment insights for sponsors and CROs.
- Recruitment Service Full-service clinical trial participant recruitment service in Australia and New Zealand. Manages recruitment, phone-based pre-screening (average 20 minutes), participant nurturing through to sign-up, and booking management with trial sites. Uses performance-based pricing where sponsors only pay for pre-screened participants who attend clinic visits and enrol.
- eSource (Electronic Source Data) Proprietary electronic source data capture system launched in 2024, enabling more accurate and streamlined capture of trial data. Integrated with Clinibase CTMS for seamless workflow.
Quantifiable outcome
- Over 3,000 participants recruited in 2025
- +4 more outcomes
Companies that use Clinibase
Customer profileNamed customers5 records
Segments4 records
Ideal customer profiles4 records
Clinibase technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Feature4 records
Clinibase partnerships and signals
Strategic signalPartnerships
Three partnerships are on record, tiered core.
- Cancer Trials Australia (CTA)coreCardiobase joined forces with Cancer Trials Australia in June 2022, working together to improve clinical trial effectiveness at cancer sites across Australia using the Clinibase solution. This partnership was announced in CTA's annual report.
- Emeritus ResearchcoreEmeritus Research is Clinibase's foundation partner, having worked closely with the Cardiobase team to refine Clinibase CTMS. Emeritus Research, with sites in Melbourne and Sydney, used Clinibase to optimise daily workflow achieving 25% improvement in recruitment and 50% reduction in billing effort.
- CardiobasecoreCardiobase is Clinibase's parent company, founded in 1989. Clinibase was originally launched as a CTMS product under Cardiobase in 2018, with recruitment services added in June 2022. Clinibase became its own separate company in April 2023.
Scale indicators10 records
Recent moves12 records
Expansion highlights5 records
Clinibase competitors and assessment
Company assessmentBroad incumbents
- Syneos Health: Syneos Health is a global biopharma solutions organization offering clinical development and commercialization services, including patient recruitment. It competes with Clinibase for sponsor trials but as a broad incumbent with end-to-end capabilities and a global footprint.
- IQVIA: IQVIA is the largest global CRO and offers comprehensive clinical trial services including patient recruitment as part of its full-service package. As a broad incumbent, IQVIA competes with Clinibase for enterprise sponsor trials but offers global scale and integrated data services that Clinibase does not.
- ICON plc: ICON is a top global CRO providing full-service clinical research including patient recruitment, site management, and data services. It is comparable to Clinibase on recruitment offerings but operates globally with materially more scale and a broader service portfolio.
- Veeva Systems: Veeva is a major provider of cloud software for the life sciences industry, including clinical trial management and CTMS. It is comparable to Clinibase's CTMS offering as a broad incumbent, though Veeva's portfolio spans the full life sciences commercial and clinical lifecycle with materially greater scale.
Direct peers
- Deep 6 AI: Deep 6 AI applies AI to clinical trial patient recruitment by mining EHR data to identify eligible candidates. It is a direct competitor in the tech-enabled patient-recruitment space, targeting the same enterprise sponsors and CRO customers as Clinibase.
- Antidote: Antidote is a digital patient-recruitment platform for clinical trials that matches patients to trials using structured eligibility data. It is a direct peer to Clinibase's recruitment service, with overlapping value proposition of connecting sponsors to qualified participants through technology-enabled workflows.
- Mendel: Mendel uses AI to structure clinical trial protocols and match patients to trials, operating in the same patient-recruitment and trial-enablement category as Clinibase. Both companies use technology to compress the timeline from protocol to enrolled participant.
- Castor: Castor provides a clinical trial platform with EDC, ePRO, eConsent, and eSource modules for sponsors and CROs. It is a direct peer to Clinibase on the technology side (EDC/eSource/eCRF), though it does not offer a full-service recruitment layer like Clinibase.
- Trialbee: Trialbee is a patient-recruitment and engagement platform for clinical trials combining data-driven patient identification with concierge outreach. It is a direct peer to Clinibase on tech-enabled recruitment services, with a similar sponsor-facing value proposition of reducing enrollment timelines.
Emerging players
- Trial Library: Trial Library provides clinical trial recruitment software that helps sites and sponsors match patients to trials using structured criteria. It overlaps with Clinibase's recruitment service and CTMS, though it focuses more on the software layer and less on the full-service recruitment model.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights7 records
Customer concentration
Clinibase social profiles
Digital presenceClinibase financial estimates
Financial estimateRevenue estimate
Valuation estimate
Clinibase leadership team
Management profileNumber of profiles
Profiles6 records
Clinibase funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Clinibase M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Clinibase
What does Clinibase do?
Clinibase provides full-service clinical trial participant recruitment for pharmaceutical sponsors, biotech companies, and CROs in Australia and New Zealand, using performance-based pricing where sponsors only pay for participants who enrol. The company complements recruitment services with its proprietary Clinibase CTMS (Clinical Trial Management System), Clinibase Pulse real-time sponsor dashboard, and eSource/EDC/eCRF data capture platform. The integrated offering manages the full recruitment lifecycle from lead generation and phone pre-screening through to participant booking at trial site calendars.
Is Clinibase a public or private company?
Clinibase is a private company. It is classified as corporate owned and is currently operating.
When was Clinibase founded?
Clinibase was founded in 2023. It employs 51 to 100 people.
Where is Clinibase based?
Clinibase is headquartered in Collingwood, Australia, in the Oceania region.
How does Clinibase make money?
Three revenue lines are on record. Performance-based Recruitment Services are the primary driver. The others are CTMS Software Licensing and participant Reimbursement Processing.
Who are Clinibase's main competitors?
Broad incumbents on record are Syneos Health, IQVIA, ICON plc and Veeva Systems. Direct peers are Deep 6 AI, Antidote, Mendel, Castor and Trialbee. Trial Library is listed as an emerging player.
Does Clinibase have an API?
No public API is recorded for Clinibase.
What industry is Clinibase in?
Clinibase's product category is Clinical Trial Recruitment Services. Its primary akta.pro industry code is HLAGACAD, Clinical Trial Patient Recruitment & Retention. Its NAICS code is 541714 and its SIC code is 8731.