What VIRTUAL VAULTS SOFTWARE UK LIMITED does

Virtual Vaults is a privately-held SaaS company, founded in 2014 in the Netherlands by CEO Jeroen Kruithof, that provides an all-in-one dealmaking platform for M&A due diligence. The product suite is structured around three modules: Workspaces (deal preparation, task management, document collection, and AI-assisted redaction), Data Room (secure document sharing with Q&A chat, roles and permissions, and buyer engagement analytics), and Archive (full-audit-trail backup delivered via USB and cloud with comfort letters). The platform runs on Microsoft Azure with 256-bit AES encryption, geo-redundant storage, ISO/IEC 27001:2022 certification, GDPR and SOC 2 Type II compliance, and Chubb cyber insurance.

The business model is subscription-based SaaS with fixed-rate per-user pricing and unlimited data storage, eliminating per-gigabyte or per-page charges. Pricing starts at €375/month for long-term vaults and €499 for short-term vaults, with tiered Workspaces plans and a free Partner Program for M&A advisors. Go-to-market combines direct enterprise sales led by CRO Mike Hinchliffe in London and CCO Kristine Boin, a free white-label partner channel serving firms such as BDO, BrightOrange, and Marktlink, and self-serve onboarding. Distribution is supported by direct integrations with DHL (USB archive delivery), Microsoft 365 (native Excel viewing/editing), Auth0 (identity), Zendesk (support), and an available API.

Virtual Vaults serves M&A advisors, private equity firms, and corporate development teams, with named customers including KPMG, Deloitte, BDO, Allen & Overy, CBRE, Bank of America Merrill Lynch, ASML, Azelis, BNP Paribas Real Estate, Oaklins, and gunnercooke, alongside mid-market advisory firms. The company self-reports 80% market share of Benelux VDR deals, 2,000+ deals concluded per year, 100,000+ users, and 70%+ annual growth. Headquartered in Rotterdam with offices in Amsterdam and London (opened October 2021), the company employs 75 people and plans geographic expansion into Scandinavia, Germany, and France.

Name

VIRTUAL VAULTS SOFTWARE UK LIMITED

Legal name

Virtual Vaults Software UK Limited

Website

https://virtualvaults.com

Company type

Private

Founded year

2014

Operating status

Operating

Ownership category

akta.pro rank

Headquarters

HQ city

London

HQ country

United Kingdom

HQ region

Europe

Offices3 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. Data Room Subscriptions: Subscription-based SaaS pricing model with unlimited data storage included in upfront fees. Fixed rate plans with no per-gigabyte charges. Short-term and long-term vault options available. Pricing based on users rather than data volume.
2. Workspaces Subscriptions: Deal preparation platform subscription for advisors, private equity and corporate M&A teams. Tiered pricing with plans tailored to deal-making process needs.

Pricing tiers

Go-to-market motion3 records

Distribution channels4 records

Marketing channels7 records

Core offering

Virtual Vaults provides an all-in-one SaaS dealmaking platform for M&A transactions, combining Workspaces for deal preparation and document collection, a secure Data Room for document sharing and Q&A communication, and Archive for USB/cloud backup with full audit trails. The platform is sold on a fixed-rate subscription basis with unlimited data storage, targeting M&A advisors, private equity firms, and corporate M&A teams across Europe.

Product overview

Virtual Vaults is an all-in-one dealmaking SaaS platform for M&A transactions. The platform consists of three core products: Workspaces (deal preparation and document management), Data Room (secure document sharing and Q&A), and Archive (USB/cloud backup). Additional modules include AI Redaction Assistant for intelligent document redaction, Q&A Module for centralized communication, Insights for analytics, Tender Management for procurement workflows, and a Partner Program for advisors. The platform is subscription-based with unlimited data storage, serving over 2,000 deals annually across 100,000+ users.

Differentiator

Problem solved

Functional benefit

Products and services

• Workspaces Deal preparation platform that streamlines due diligence by collecting and organizing documents, managing tasks, collaborating with teams, and enabling redaction before exporting to the Data Room. Designed for M&A advisors, private equity, and corporate M&A teams.
• Data Room Secure virtual data room for sharing documents and communicating via Q&A during M&A due diligence. Features roles and permissions, mass upload, buyer engagement tracking, interactive analytics, and Q&A chat.
• Archive Full audit trail and secure archiving solution providing USB (DHL next-day delivery) and cloud delivery of data room content including comfort letters and complete deal documentation.
• AI Redaction Assistant AI-powered redaction tool within Workspaces that uses Azure OpenAI to automatically suggest document redactions for personal names, addresses, financial values, and other sensitive information, organized into categories for one-click redaction. GDPR compliant with data not stored in the AI model.
• Tender Management End-to-end tender lifecycle management covering document preparation, bidder management, Q&A communication, and award documentation for organizations running tender processes.
• Virtual Vaults API API enabling developers to connect Virtual Vaults seamlessly to external tools and systems for automation and integration of data room functionality.
• Partner Program Free partner program offering branded data room login pages, USB archive DHL integration, training sessions, deal board announcements, and personalized insights for M&A advisors and consultants.

Quantifiable outcome

• 40% growth in H1 2022 versus 2021
• +2 more outcomes

Named customers16 records

Segments7 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration8 records

AI capability3 records

Feature8 records

Partnerships

One partnership is on record.

• DHLcoreStrategic or Co-development PartnerDHL integration for USB archive delivery. Through direct integration with DHL parcel delivery provider, USB archives are delivered the very next day. Partners can offer accelerated archive delivery to clients as part of the Partner Program.

Scale indicators9 records

Recent moves7 records

Expansion highlights6 records

Direct peers

• Ansarada: Australia-headquartered VDR and deal readiness platform with AI-driven document analysis for M&A due diligence. Directly competes with Virtual Vaults on data rooms and deal preparation workflows, with comparable positioning around advisor-led M&A use cases.
• Datasite: Global virtual data room provider (formerly Merrill Corporation) used by investment banks, law firms and corporates for M&A due diligence. Direct competitor to Virtual Vaults in the secure deal data room category, with deeper enterprise footprint and longer track record.
• Firmex: Mid-market focused virtual data room provider for M&A, litigation and compliance. Comparable to Virtual Vaults on target customer segment (advisors, mid-market), subscription pricing model and deal-focused feature set.
• Intralinks: Long-standing enterprise VDR platform serving M&A, fundraising, restructuring and audit workflows. Closely comparable to Virtual Vaults on secure document sharing, Q&A and deal analytics, with broader geographic reach and established enterprise accounts.
• iDeals Solutions: Virtual data room provider serving M&A, IPO, legal and corporate workflows with multi-language support across Europe, MENA and Asia. Comparable to Virtual Vaults on advisor-led deal use cases, multi-language interface and SMB-to-mid-market positioning.

Broad incumbents

• Box: Public enterprise cloud content management platform with secure document sharing, collaboration and workflow automation. Overlaps with Virtual Vaults' secure document sharing and Archive use cases but addresses a much broader set of enterprise content use cases beyond M&A.
• ShareFile (Citrix): Enterprise secure file sharing and document collaboration platform with VDR-like capabilities. Overlaps with Virtual Vaults on secure document sharing and compliance features, but serves a broader content collaboration market rather than M&A deal lifecycle specifically.

Emerging players

• CapLinked: Virtual data room platform for M&A, fundraising, licensing and due diligence with API-first design. Compares to Virtual Vaults on deal-focused use cases and target customer segments, particularly SMB and middle-market transactions.
• SecureDocs: Virtual data room provider focused on M&A due diligence with flat-rate subscription pricing similar to Virtual Vaults' model. Comparable on target customer (advisors, SMB/mid-market) and transparent pricing approach, but with smaller geographic footprint.

Others

• Datasite Diligent (MergerMarket / Deal Room): Governance, deal sourcing and due diligence ecosystem that includes VDR-style capabilities adjacent to the deal lifecycle. Related to Virtual Vaults as an ecosystem participant serving the same M&A advisor and corporate development buyers, rather than as a direct VDR head-to-head.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat6 records

Key risks6 records

Key highlights7 records

Customer concentration

• LinkedInlinkedin.com/company/virtualvaults

Compliance4 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

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