What Wookai does

WookAI is a cloud-based restaurant supplier relationship management and food cost platform founded in 2023 and headquartered in Lighthouse Point, Florida. The company is incorporated as WookAI, LLC, a privately held Florida LLC founded and operated by restaurant operator David DeSantis (CEO, 27 years of restaurant experience across six brands and 17 restaurants) and investment banker Chris Ure (CFO, 30+ years in M&A and finance), with Johnny Grubb as VP of Sales. WookAI targets independent restaurant operators and multi-unit food service groups, addressing supplier price opacity, manual inventory tracking, recipe costing, rebate leakage, and contract compliance. The platform is offered exclusively to U.S. customers, with no international footprint disclosed.

The product surface consists of an integrated SaaS suite: an Item List Management module that builds a master supply list from real supplier products with real-time cross-vendor price comparison; an Inventory Control module with mobile team counting and cost-of-goods reporting; RecipeGenie for recipe costing; PrepPerfection for dynamic, sales-projection-driven prep lists; MenuMatic for live menu costing and smart price suggestions; a Rebate and Contract Tracking module; and a Sales Representative Dashboard for food distributors. The mobile application (iOS and Android) extends the platform to kitchen staff for prep execution. The platform integrates with incumbent restaurant inventory systems MarginEdge and Restaurant365, functioning as an intelligence layer that overlays live supplier pricing onto existing workflows. Proprietary features center on real-time vendor price comparison, structured data analytics across pricing/inventory/invoice records, and dynamic pricing or prep recommendations; no proprietary AI models, patents, or research output are disclosed.

WookAI's revenue model is subscription-based at $250 per month per first location and $150 per month per additional location, billed month-to-month with no annual contract and backed by a 30-day money-back guarantee. A one-time Zoom Guided setup service is priced at $250, and a custom-priced Concierge implementation option is available for full-service onboarding. Distribution combines a self-serve free trial (product-led growth) with a sales-assisted demo motion via HubSpot, phone outreach, and content marketing through The FoodCost Blog. The company is bootstrapped with no disclosed external funding and has no disclosed headcount beyond its three named executives.

Name

Wookai

Legal name

WookAI, LLC

Website

https://wookai.com

Company type

Private

Founded year

2023

Operating status

Operating

Headcount range

1–10 employees

Short description

WookAI is a bootstrapped, Florida-based SaaS platform that helps independent and multi-unit restaurant operators reduce food costs through real-time supplier price comparison, inventory control, recipe and menu costing, and rebate tracking, with integrations to MarginEdge and Restaurant365.

Ownership category

akta.pro rank

Headquarters

HQ city

Kennesaw

HQ country

United States

HQ region

North America

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Subscription - Core Platform: Monthly subscription at $250 per location for the first location and $150 per month for each additional location. Month-to-month with no contracts. Includes all-in-one food and menu cost management.
2. Professional Services - Implementation: Setup services including Zoom Guided ($250 one-time) for training sessions, supply list creation, supplier mapping, and par level setup. Concierge service at custom pricing for personalized full-service implementation.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels3 records

Core offering

WookAI provides a cloud-based, all-in-one restaurant supplier relationship management and food cost management platform. The product combines real-time supplier price comparison, inventory control, recipe costing, prep planning, live menu costing, and rebate and contract auditing into a single SaaS subscription. It is sold on a monthly per-location basis with a 30-day free trial and money-back guarantee, targeting independent and multi-unit restaurant operators as well as food service distributors.

Product overview

WookAI is a cloud-based, all-in-one restaurant supplier relationship management and food cost management platform. The core offering consists of multiple integrated modules: Item List Management for master supply building and supplier price comparison; Inventory Control with Cost of Goods Reporting for accurate stock tracking; RecipeGenie for recipe costing; PrepPerfection for dynamic kitchen prep scheduling; MenuMatic for live menu costing and pricing optimization; Rebate + Contract Tracking for vendor compliance; and a Sales Representative Dashboard for food distributors. The platform is offered as a unified SaaS subscription at $250/month per location with a 30-day free trial and money-back guarantee.

Differentiator

Problem solved

Functional benefit

Brands

• RecipeGenie: Restaurant recipe software that builds detailed recipes from ingredients with total batch weight/volume, instructions, and training video links. All RecipeGenie pricing is based on current supplier prices.
• PrepPerfection
• MenuMatic

Products and services

• Item List Management + Supplier Price Comparison Master supply list builder that allows restaurants to build a supply list from real supplier products and compare real-time prices across vendors, factoring in rebates and minimums, for inventory normalization and vendor price comparison.
• Inventory Control + Cost of Goods Reporting Inventory management module that combines ordering automation, mobile team counting, and recipe-level intelligence for ultra-accurate inventory results, including actual usage reporting, ideal usage calculations, real-time variance tracking, and cost-of-goods reporting.
• RecipeGenie Restaurant recipe software that builds detailed recipes with ingredient ratios, percentages, total batch weight or volume, instructions, and links to training videos, with pricing based on current supplier prices.
• PrepPerfection Commercial kitchen prep planner that provides real-time guidance for staff with prep checklists generated from sales projections and usage averages, including time goals, recipe costs, and training video access.
• MenuMatic Automated live menu costing engine using real-time supplier prices that delivers food cost percentage, target profit, and recommended menu price, with menu engineering insights and smart price suggestions when costs change.
• Rebate + Contract Tracking Module that automates rebate tracking, contract auditing, and vendor compliance, streamlining supplier negotiations, managing multiple bids, providing automated price tracking and change alerts, and ensuring pricing consistency across units.
• Sales Representative Dashboard Platform for food distributor sales representatives that provides real-time data, streamlined workflows, tailored insights, and centralized client intelligence while maintaining confidentiality by excluding competitors' pricing information.
• WookAI Mobile App Mobile application available on Apple App Store and Google Play Store that transforms any mobile device into an ordering and inventory management tool, providing access to prep plans, training videos, and recipes.
• WookAI Intelligence Layer Intelligence layer that sits between inventory systems and suppliers, optimizing every order by comparing live supplier pricing in real time and uncovering hidden savings opportunities, with bundled pricing when combined with MarginEdge or Restaurant365.

Quantifiable outcome

• 10-20% savings on food spend for most clients
• +3 more outcomes

Named customers4 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration2 records

AI capability4 records

Feature8 records

Partnerships

Three partnerships are on record, tiered core and minor.

• MarginEdgecoreTechnology or IntegrationIntegration partnership allowing WookAI to work seamlessly with MarginEdge inventory and menu costing tools. Restaurants already using MarginEdge can add WookAI for live supplier competition without replacing existing workflow.
• Restaurant365coreTechnology or IntegrationIntegration partnership enabling WookAI to complement Restaurant365's inventory and cost of goods reporting. Combined platform offers live supplier pricing optimization alongside existing R365 functionality.
• Pizza UniversityminorOthersProud sponsor of Pizza University, a pizza industry training institution. Showcases commitment to restaurant education and industry development.

Scale indicators6 records

Recent moves6 records

Expansion highlights4 records

Market position

Competitive moat4 records

Key risks6 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/wookai

Revenue estimate

Valuation estimate

Number of profiles

Profiles3 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Wookai