What Potthoff & Partner Gmbh does

Potthoff + Partner GmbH is a German healthcare IT vendor founded in 1989, headquartered in Hagen a. T. W. (Lower Saxony), that builds and sells the KOS hospital information system (Kliniksoftware) to prevention, rehabilitation, and specialist clinics in Germany. The company reports that more than 170 clinics use KOS, spanning orthopedics, psychosomatics, neurology, and geriatrics, and that the platform has been refined over 35+ years for clinical workflow specifics in this segment.

The KOS platform is a modular HIS: a core patient management, billing, scheduling, and electronic health record suite, extended by mobile apps (KOS | ePA mobil, KOS | Plan, KOS | Menü, KOS | RTS) and a TÜV TRUST IT-certified patient portal (KOS | ME). It includes the KOS | TI module connecting customers to the German telematics infrastructure and supports §301 SGB electronic data exchange with pension and health insurance payers. Products are delivered as one-time perpetual licenses sized to workstation count, with mandatory annual support and maintenance contracts, supplemented by training and consulting services. The TÜV 'Trusted App' certification (initial 2023, re-certified 2025) is the principal compliance credential highlighted for the patient-facing product.

In January 2025 the company joined the medavis group, and in April 2025 it was re-platformed under the new synava umbrella brand, alongside medavis, epiNET, Digithurst, InformMe, and MedDream, with Bregal Unternehmerkapital as majority shareholder. The company is privately held, led by Managing Directors Markus Potthoff and Peter Wegmann, and reaches the German market through direct enterprise field sales, online appointment booking for product demonstrations, and presence at healthcare IT events (DMEA Berlin, Reha-Kolloquium).

Name

Potthoff & Partner Gmbh

Legal name

POTTHOFF + PARTNER Unternehmensberatungs-Gesellschaft mbH

Website

https://potthoff.software

Company type

Private

Founded year

1989

Operating status

Operating

Headcount range

11–50 employees

Short description

Potthoff + Partner GmbH, founded 1989 in Germany, sells the KOS hospital information system and modular mobile apps to over 170 rehabilitation and specialist clinics, operating under the synava healthcare IT group backed by Bregal Unternehmerkapital.

Ownership category

akta.pro rank

Product category

Healthcare Information Systems

NAICS

Software Publishers (513210)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Adherence, Reminders & Engagement Automation (Medication/Follow-up) (HLACAEAJ)

akta.pro secondary industries

Patient Self-Service Portal for Scheduling & Management (HLACADAK), Specialty Pharmacy & Complex Therapy Management Platforms (HLACAKAG)

Keywords

• Healthcare information systems
• Rehabilitation clinic software
• Electronic patient records
• Patient portal software
• Medical scheduling software

Headquarters

HQ city

Wald

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Software License (Einmalige Lizenzgebühr): One-time perpetual license fee for software use. Customers acquire non-transferable, non-exclusive rights to use the software on a specified number of workstations. License scope determined by purchased license count, with special agreements for site and enterprise-wide licenses.
2. Support and Maintenance Contracts: Annual maintenance and support contracts required for software updates and technical assistance. Pricing follows current price list or specific contractual agreements.
3. Training and Consulting Services: Professional training services for optimal software utilization, including in-house training at company facilities, online courses, and on-site customer training. Consulting services cover technical and process-related digitalization strategy.

Pricing tiers

Go-to-market motion2 records

Distribution channels1 record

Marketing channels6 records

Core offering

POTTHOFF + PARTNER sells the KOS clinic software platform, a hospital information system purpose-built for prevention and rehabilitation clinics in Germany. The platform digitizes patient management, billing, appointment scheduling, electronic health records, medication management, and food service workflows, and is sold as a perpetual license with mandatory annual maintenance plus training and consulting services.

Product overview

Potthoff & Partner Gmbh offers KOS | Die Kliniksoftware as a unified hospital information system (HIS) for rehabilitation and specialty clinics, with a modular architecture comprising multiple integrated modules. The core KOS platform handles patient management, billing, and electronic health records. Additional modules extend functionality: KOS | Mobil provides mobile app solutions; KOS | RTS offers real-time controlling dashboards; KOS | ME is a TÜV-certified patient portal enabling digital patient engagement from pre-admission through aftercare; KOS | Plan delivers mobile appointment and schedule management for physicians and therapists; KOS | Menü enables digital menu planning and food service management; KOS | ePA mobil provides platform-independent electronic health records with offline capability; and KOS | TI connects the clinic to the German health telematics infrastructure. The company also provides consulting and training services for software implementation.

Differentiator

Problem solved

Functional benefit

Brands

• KOS | Die Kliniksoftware: The core clinic software solution for rehabilitation and specialist clinics, supporting patient management, billing, appointment scheduling, and electronic medical records including medication management.
• KOS | ME
• KOS | ePA mobil
• KOS | Plan
• KOS | Menü
• KOS | RTS
• KOS | Mobil

Quantifiable outcome

• Over 170 clinics use KOS, demonstrating market acceptance and trust in rehabilitation and specialist clinic segment
• +1 more outcomes

Named customers1 record

Segments1 record

Ideal customer profiles1 record

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature6 records

Partnerships

One partnership is on record.

• synavacoreStrategic or Co-development Partner · 3 April 2025synava is the new umbrella brand for the healthcare IT group, uniting POTTHOFF + PARTNER with medavis, epiNET, Digithurst, InformMe, and MedDream. The group is backed by Bregal Unternehmerkapital (BU Bregal Unternehmerkapital Fonds) as majority shareholder. POTTHOFF + PARTNER operates under the synava brand while maintaining its market identity and customer relationships.

Scale indicators3 records

Recent moves8 records

Expansion highlights4 records

Direct peers

• i-SOLUTIONS Health: German vendor of hospital and clinic information systems serving hospitals and specialist clinics. Directly competes with KOS in the German clinical IT segment with overlapping customer profile.
• RZV GmbH (Rechenzentrum Volmarstein): German provider of hospital and clinical information systems used by rehabilitation and specialty clinics. Comparable in target segment and product scope.
• NEXUS AG: German healthcare IT vendor offering hospital and diagnostics information systems across DACH. Competes for the same hospital/clinic customers and overlaps on EHR, patient management, and clinical workflows.
• medavis: German radiology and clinical IT vendor, now a sister company within the synava group alongside Potthoff. Highly comparable as a German healthcare IT specialist with installed base across clinics and similar regulatory/data exchange focus.
• ID Information & Dokumentation im Gesundheitswesen: German healthcare IT specialist focused on documentation and information systems for rehabilitation and specialty clinics — one of the closest niche competitors to Potthoff.
• Meierhofer (now part of CompuGroup Medical): German provider of hospital information systems focused on clinical and administrative workflows in hospitals and clinics. Closely comparable in product scope and target customer profile.

Broad incumbents

• CompuGroup Medical: Largest German health IT group offering practice, hospital, and pharmacy software. A broad incumbent whose hospital/clinic portfolio (including Meierhofer) competes in the same customer pool as Potthoff.
• Dedalus Group: One of the largest European healthcare IT vendors with strong DACH presence. Operates broadly across hospital information systems, overlapping with KOS in clinical workflows and patient records.
• Agfa HealthCare: Global healthcare IT vendor with a hospital information system (ORBIS) active in DACH. Overlaps with KOS on EHR, scheduling, and clinical documentation for hospitals and clinics.

Regional players

• m.k.i. (MKI) Software: German vendor of clinical and hospital software solutions for clinics and rehabilitation facilities. Comparable product offering and target market in Germany.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks6 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/potthoff-partner-gmbh

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Potthoff & Partner Gmbh