APUtime - Virtual Process Assistant

What APUtime - Virtual Process Assistant does

APUtime (operated by Czech private limited company Quantaia IP s.r.o., headquartered in Frýdek-Místek) is an AI-powered autonomous execution management and scheduling SaaS platform founded in 2016. The platform is engineered as a 'Virtual Project Manager' that continuously optimizes work schedules, assigns tasks to the most suitable employee based on competencies and workload, detects process bottlenecks, and re-plans the entire workflow in seconds whenever inputs change. It targets seven vertical segments — service workers, civic administration, software development, marketing, sales, legal departments, and enterprise organizations — each with tailored use cases around real-time plan adjustments, resource optimization, and process automation. Underlying technology is built on OpenSearch (an Elasticsearch fork) deployed on AWS Graviton instances with NVMe storage, using a multi-tenant shared-index architecture with dedicated isolation for large enterprise clients; the platform supports thousands of users and projects per tenant at 5-50ms latency with SLA over 99%.

The product surface spans AI Scheduling, Resource Optimization, Real-time Plan Adjustments, Bottleneck Detection, Neural Search, Integrated Chat, Process Templates, Project Pipelines, Organizational Structure, Project Chaining, Critical Path Analysis, Time Tracking, Financial and Budget Management, Insights/Reporting, and an in-development CRM module. A January 2026 release of an AI-Assistant with a built-in Model Context Protocol (MCP) server, published as an npm package, enables natural language interaction with schedules and positions APUtime within the emerging AI agent ecosystem. The platform is delivered as cloud-only SaaS accessible via web browser, with simplified mobile applications for Android and iOS, and integrates natively with Google Calendar, Microsoft Outlook, Google Drive, and Google Directory, with broader third-party automation via Make.com, Zapier, and Pabbly.

Revenue is generated through a tiered SaaS subscription: a free tier with basic process mining and chat, a Professional tier priced per worker/manager per month (with a 20% annual billing discount), and an Enterprise tier with quote-based pricing that includes private cloud, BPMN consultations, custom development, and unlimited storage/history. Distribution combines product-led self-serve acquisition through the website with sales-assisted demos for mid-market and enterprise customers. The company is founder-owned, bootstrapped apart from approximately $2M of disclosed angel funding from WCA International across 2018-2020, holds ISO 27001 certification, runs on AWS Well-Architected infrastructure, and operates with a team of 1-10 employees.

Name

APUtime - Virtual Process Assistant

Legal name

Quantaia IP s.r.o.

Website

https://aputime.com

Company type

Private

Founded year

2016

Operating status

Operating

Headcount range

1–10 employees

Short description

APUtime (Quantaia IP s.r.o.) is a Czech SaaS company that develops an AI-powered autonomous scheduling and execution management platform. The software acts as a Virtual Project Manager, optimizing work schedules, allocating tasks by competency and workload, and providing real-time plan adjustments for service, administration, development, marketing, sales, legal, and enterprise teams.

Ownership category

akta.pro rank

Product category

AI Project Scheduling Software

NAICS

Software Publishers (513210)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Enterprise Work Management & Collaborative Workflow Platforms (HDAEAHAI)

Keywords

• AI project scheduling
• Resource management software
• Workforce scheduling platform
• Process automation tool
• Team workload optimization

Headquarters

HQ city

Moravska Ostrava

HQ country

Czechia

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. SaaS Subscription: APUtime operates as a cloud-only SaaS solution with subscription-based pricing tiers. The platform offers a free tier, Professional tier (per user per month), and Enterprise tier (custom pricing). Pricing varies by number of workers and managers, with annual billing offering 20% savings. Custom pricing is available for non-profits and startups, with free access for students and lecturers.

Pricing tiers

Go-to-market motion2 records

Distribution channels5 records

Marketing channels5 records

Core offering

APUtime is an AI-powered autonomous execution management and smart scheduling SaaS platform that continuously optimizes work schedules, assigns tasks to people based on competencies and workload, and provides real-time plan adjustments. It acts as a Virtual Project Manager for service workers, civic administration, development, marketing, sales, legal, and enterprise teams, supporting thousands of users and projects with sub-second re-planning.

Product overview

APUtime is an AI-powered autonomous execution management and smart scheduling platform offered as a unified SaaS product with multiple integrated modules. The core APUtime platform provides AI scheduling, resource optimization, real-time plan adjustments, and project management capabilities. Key integrated modules include the AI-Assistant with built-in MCP server for natural language interactions, Integrated Chat for team collaboration, Project Pipelines for workflow management, Process Templates for recurring projects, Insights for analytics and reporting, CRM (MVP) for customer management, Global Search powered by Neural Engine, and Critical Path Analysis. The platform also offers a mobile application (Android/iOS), process mining capabilities, organizational structure visualization, and time tracking. All features are delivered through a web-based interface with tiered pricing (Free, Professional, Enterprise) and support for integrations via Make, Google Calendar, Microsoft Outlook, and other third-party services.

Differentiator

Problem solved

Functional benefit

Products and services

• APUtime Platform
• APUtime MCP Server
• APUtime Mobile Application

Quantifiable outcome

• Scale to thousands of users and projects with zero performance lag
• +4 more outcomes

Named customers2 records

Segments7 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration8 records

AI capability8 records

Feature12 records

Partnerships

Five partnerships are on record, tiered core.

• MCP (Model Context Protocol) EcosystemcoreTechnology or Integration · 14 January 2026APUtime AI-MCP server enables connection with AI chat agents and tools. Supports local models and additional MCPs. Published as npm package (@aputime/mcp) for developer integration. Allows natural language management of schedules, task listing, and ticket updates.
• Make.comcoreTechnology or IntegrationMake.com integration allows APUtime users to connect with hundreds of third-party tools and services. This enables workflow automation and extends APUtime's functionality through the Make.com integration marketplace. The partnership provides users with extensive integration capabilities beyond native integrations.
• GooglecoreTechnology or IntegrationGoogle integrations include Google Calendar (syncing events to improve scheduling and time management), Google Drive Picker (connecting Google Drive sources with APUtime sources without reading file content), and Google Directory Import (importing team members with names and email addresses from Google Admin).
• Amazon Web Services (AWS)coreTechnology or IntegrationAWS is the cloud infrastructure provider for APUtime, providing servers, storage, and CDN through CloudFront. APUtime is built on AWS with ISO 27001 certification and AWS Well-Architected compliance. Infrastructure subprocessors include Amazon Web Services, Inc. as cloud service provider.
• CloudFront (AWS)coreTechnology or IntegrationCloudFront CDN is used for content delivery optimization, security purposes, and geographic distribution of content. Located globally with entity country United States. Used for delivering website content and optimizing transmission based on geographic location.

Scale indicators5 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Asana: Direct competitor in collaborative work/project management. Asana targets similar cross-functional teams with task and project workflows, and is explicitly named by APUtime as a comparison. APUtime differentiates by adding AI-driven autonomous scheduling on top of the same core use case.
• Monday.com: Direct competitor in work management SaaS. Monday.com sells customizable project boards, automation, and resource views to operations teams — the same buyer APUtime targets with its workflow and resource-optimization features.
• ClickUp: Direct competitor offering a unified work platform spanning tasks, docs, goals, and time tracking. ClickUp competes head-to-head with APUtime for SMB and mid-market project/team management budgets and is named in APUtime's comparison pages.
• Trello (Atlassian): Direct competitor in lightweight team task management. Trello is widely used by the same service-worker, marketing, and SMB segments APUtime addresses, and is explicitly listed as a benchmark by APUtime.
• Wrike (Citrix / private): Direct competitor in project and resource management for marketing, professional services, and enterprise teams. Wrike competes for the same mid-market and enterprise scheduling and workflow use cases APUtime targets.
• Jira (Atlassian): Direct competitor for software development teams — one of APUtime's named segments. Jira dominates agile/sprint planning for developers; APUtime positions itself as a complementary or alternative scheduling layer for the same buyers.
• Float: Resource scheduling specialist for agencies and professional services. Float competes most directly with APUtime's resource-optimization and live-scheduling features, targeting similar service-worker and creative-team buyers.
• ResourceGuru: Resource and capacity planning SaaS focused on scheduling, utilization, and availability. ResourceGuru targets the same operations and professional-services buyers that APUtime's resource-optimization module addresses.
• Teamwork.com: Project management and resource planning platform aimed at client services agencies and professional services firms — directly overlapping with APUtime's service-worker, sales, and enterprise segments.

Broad incumbents

• Microsoft Project: Broad incumbent with deep enterprise distribution via Microsoft 365. Microsoft Project targets the same scheduling and resource-planning use cases APUtime addresses and benefits from bundling with Outlook/Teams — which are also APUtime's integration partners.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks6 records

Key highlights6 records

Customer concentration

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles5 records

Funding overview

Funding rounds3 records

Investors1 record

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about APUtime - Virtual Process Assistant