MoneyMinder

What MoneyMinder does

MoneyMinder is a cloud-based, cash-based accounting platform purpose-built for volunteer treasurers of small nonprofit and community organizations. Founded in 2003 in Bellingham, Washington, and operated as a subsidiary of BryteBridge Company, the platform provides bookkeeping, budgeting, bank reconciliation, financial reporting, contacts management, document storage, and reimbursement processing through a simplified interface designed for users without formal accounting training. Core differentiators include native connectivity to more than 12,000 financial institutions and payment platforms (Chase, Mountain America, PayPal, Stripe, Venmo, Square), a bundled Cheddar Up-powered online store for dues and event collections, and integrated IRS 990 tax e-filing through a partnership with 501c3 Center. The product is sold on a product-led, self-serve basis with a 30-day no-credit-card trial and a $299/year subscription, supplemented by a free tier, per-filing fees for 990-N ($50), 990-EZ ($99), and 8868 extension ($25), and per-transaction payment processing fees (3.99% + $0.59 credit card; 0.4% + $0.95 eCheck).

The company targets a fragmented, long-tail customer base that includes PTAs and PTOs, booster clubs, sports teams and leagues, homeowner associations, faith-based organizations, social and service clubs, foundations, and animal rescue groups. Primary vertical served is U.S.-based nonprofit organizations with annual treasuries typically small enough to be managed by volunteers rather than professional finance staff. Distribution is entirely direct-to-consumer via the MoneyMinder website; the company does not employ a field sales force and relies on organic search, content marketing (including the Two Minute Treasurer's Tip podcast), treasurer community referrals, and software-directory presence (Capterra 4.9 stars, G2 High Performer) to drive acquisition. Customer scale is anchored by public reference to '600+ member HOA organizations served,' with the broader addressable base extending across all listed nonprofit sub-verticals. The business has operated continuously for over 22 years without recorded external funding, suggesting a bootstrapped, owner-operated economic model with reinvestment funded from operating cash flow.

Name

MoneyMinder

Legal name

MoneyMinder

Website

https://moneyminder.com

Company type

Private

Founded year

2003

Operating status

Operating

Headcount range

1–10 employees

Short description

MoneyMinder is a cloud-based cash accounting platform serving U.S. volunteer treasurers of small nonprofits (PTAs, booster clubs, HOAs, faith-based and community groups). It combines bookkeeping, bank reconciliation, integrated payments, and 990 tax e-filing on a $299/year subscription with a freemium tier.

Ownership category

akta.pro rank

Product category

Nonprofit Accounting Software

NAICS

Accounting, Tax Preparation, Bookkeeping, and Payroll Services (5412)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Budgeting & Cash-Flow Management (FSAGADAA)

akta.pro secondary industries

Expense Tracking & Financial Dashboards (FSAGADAB), Expense Management & Reimbursements Administration (BPACAIAH)

Keywords

• Nonprofit accounting software
• Volunteer treasurer tools
• Cash-based bookkeeping
• 501(c)(3) tax filing
• Online dues collection

Headquarters

HQ city

Bellingham

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Annual Subscription: Primary revenue stream from annual software subscriptions at $299/year. Includes access to core budgeting, people tracking, and store functionality.
2. Tax Filing Services: Additional revenue from tax filing add-ons including 990-N ($50/year), 990-EZ ($99/year), and 8868 Extension ($25/year).
3. Transaction Processing: Fee-based revenue from integrated store payments: 3.99% + $0.59 per credit card transaction and 0.4% + $0.95 per eCheck transaction.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels9 records

Core offering

MoneyMinder provides cloud-based accounting software purpose-built for volunteer-run nonprofits and small groups such as PTAs, HOAs, and booster clubs. The platform uses simplified cash-based accounting that does not require financial expertise, and combines bookkeeping, budgeting, bank reconciliation, contact management, document storage, and reimbursement processing with an integrated online payment store and IRS 990 tax filing services.

Product overview

MoneyMinder is a single, unified cloud-based accounting platform purpose-built for volunteer-run nonprofits and small groups. The core MoneyMinder product (the platform) serves as the central hub, encompassing all primary features: bookkeeping, budgeting, bank reconciliation, financial reporting, contact management, document storage, and reimbursement processing. The MoneyMinder Store, powered by Cheddar Up, extends the platform with built-in online payment collection functionality at no additional cost for paid subscribers. Tax Form E-File is an add-on service for IRS 990-N, 990-EZ, and 8868 filing. A free tier (MoneyMinder FREE Edition) provides budgeting and planning tools without transaction features. The platform uses cash-based accounting and requires no accounting background.

Differentiator

Problem solved

Functional benefit

Products and services

• MoneyMinder Core cloud-based accounting platform for volunteer-run nonprofits and small groups. Provides bookkeeping, budgeting, bank reconciliation, financial reporting, contact management, document storage, and reimbursement processing using cash-based accounting that requires no accounting background.
• MoneyMinder Store

Named customers3 records

Segments1 record

Ideal customer profiles1 record

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration8 records

Feature2 records

Partnerships

Eight partnerships are on record, tiered core.

• Cheddar UpcoreTechnology or IntegrationCheddar Up powers the online store and payment functionality within MoneyMinder. The Team Edition of Cheddar Up is included free with paid MoneyMinder subscriptions ($48/month value). This integration enables PTAs, HOAs, and other groups to collect payments online.
• 501c3 CentercoreTechnology or Integration501c3 Center provides the 990-N filing service integrated into MoneyMinder for $50/year. This partnership enables nonprofit organizations to file their IRS 990 forms directly through the MoneyMinder platform.
• ChasecoreTechnology or IntegrationBank integration partner enabling direct connection of Chase bank accounts for automated transaction downloading and reconciliation within MoneyMinder.
• Mountain America Credit UnioncoreTechnology or IntegrationBank integration partner enabling direct connection of Mountain America accounts for automated transaction management.
• PayPalcoreTechnology or IntegrationPayment processor integration enabling PayPal as a payment collection option within the MoneyMinder store. Transaction fees apply.
• StripecoreTechnology or IntegrationPayment processor integration enabling credit card processing within the MoneyMinder store. Supports 3.99% + $0.59 per transaction.
• VenmocoreTechnology or IntegrationPayment processor integration enabling Venmo as a payment collection option within the MoneyMinder store.
• SquarecoreTechnology or IntegrationPayment processor integration enabling Square payments within the MoneyMinder store ecosystem.

Scale indicators3 records

Recent moves6 records

Expansion highlights4 records

Emerging players

• Cheddar Up: Cheddar Up is a payment-collection platform for groups and is also MoneyMinder's embedded store partner. It overlaps in online dues, donation, and event-payment collection for PTAs/HOAs, but on its own lacks the bookkeeping depth MoneyMinder provides.
• Givebutter: Givebutter is a free fundraising and donor management platform used by many of the same nonprofits as MoneyMinder. It overlaps on payment collection and integrates with MoneyMinder for bookkeeping, but is not itself a full accounting solution.
• Zeffy: Zeffy is a free fundraising and ticketing platform for nonprofits that competes for dues and donation payment volume and integrates with MoneyMinder for bookkeeping. It is an emerging alternative for the same volunteer-led nonprofits.

Broad incumbents

• Xero: Xero is a global SMB cloud accounting platform that competes for the same small-organization treasurer buyer. It offers broader accounting capability than MoneyMinder but lacks the nonprofit-specific simplicity and cash-based design.
• FreshBooks: FreshBooks is an SMB-focused cloud accounting and invoicing platform. It overlaps with MoneyMinder in serving small organizations needing simple bookkeeping, though it is positioned for service businesses rather than nonprofit treasurers.
• QuickBooks Online: Intuit's QuickBooks Online is the dominant SMB accounting platform and a primary alternative for HOAs and small nonprofits graduating to more general accounting tools. It overlaps MoneyMinder on bookkeeping, bank reconciliation, and reporting but is far broader and accrual-based.

Direct peers

• Membership Toolkit: Membership Toolkit is a website, communication, and payment platform built specifically for PTAs and PTOs. It competes for the same PTA-treasurer buyer MoneyMinder targets, with overlapping dues collection and basic financial tracking features.
• Wave Accounting: Wave is a free/low-cost cloud accounting platform for small businesses and sole proprietors, often adopted by budget-constrained small groups. It competes on price but lacks MoneyMinder's nonprofit-specific workflows and 990 filing integration.
• Wild Apricot: Wild Apricot is membership management and accounting software for nonprofits, clubs, and associations. It directly competes for the HOA, club, and association segment and overlaps on dues collection, contact management, and basic financial tracking.
• Aplos: Aplos is purpose-built cloud accounting software for nonprofits, churches, and ministries. It is the closest direct competitor to MoneyMinder, targeting the same volunteer/nonprofessional bookkeeper segment with fund accounting, donor management, and 990 e-filing.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/@MoneyMinder
• Xx.com/moneymindersoft

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about MoneyMinder