What When2meet does

When2meet is a web-based group scheduling utility that helps any organizer find the best time for a group to meet. Users create an event by selecting candidate dates (either specific dates or recurring days of the week), defining earliest and latest time windows, and choosing a time zone; participants then click or drag on a shared grid to mark their availability, and the interface highlights overlapping slots. The product is described as "compact" and is designed for quick event creation and access without requiring user accounts, contact information, or billing data, which makes every event a shareable link that lowers the barrier to participation.

The platform is operated by 8 Degrees LLC, which is identified on the About page as the parent company, and is offered as a single, standalone product with no mobile apps, no documented API or SDK, and no third-party integrations. Technically, When2meet is a browser-native availability-polling application that aggregates per-time-slot responses into a visual heat-map style grid; the two survey modes (Specific Dates and Days of the Week) and the time-zone handling are the only configurable product dimensions described.

When2meet makes money through display advertising on its pages and optional user donations of $5, $10, or $20 USD, and is otherwise free. The go-to-market is entirely product-led: no sales team, no marketing channels, and no channel partners are evident, and adoption is driven by direct, viral link sharing and word of mouth. The user base is horizontal and unnamed, spanning work teams, social groups, and organizations that need to coordinate schedules; the company is private, has 11–50 employees, has no disclosed funding rounds, and shows no evidence of venture capital or institutional investment.

Name

When2meet

Legal name

When2meet

Website

https://when2meet.com

Company type

Private

Operating status

Operating

Headcount range

11–50 employees

Short description

When2meet is a free, web-based group scheduling tool operated by 8 Degrees LLC that lets any organizer create an availability survey, share a link, and instantly see overlapping time slots across participants, with no account or registration required.

Ownership category

akta.pro rank

Product category

Group Scheduling Software

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Email, Calendar & Scheduling (BPAMAMAC)

Keywords

• Group scheduling tool
• Availability polling
• Meeting coordination
• Time zone scheduler
• Free scheduling service

GTM type

B2C

Offering type

Software

Cost components

Infrastructure, Technology or R&D, Operations

Revenue model

1. Advertising Revenue: Third-party advertisements displayed on the platform help cover some of the operating costs of the free service.
2. Optional Donations: Users are offered optional donation amounts ($5, $10, $20 USD) as a way to support the free service, though no contact or billing information is collected.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Core offering

When2meet is a free, web-based scheduling tool that helps groups find the best time for a group to meet. Users create availability surveys by selecting date ranges or recurring days of the week, specify earliest/latest time windows, and participants indicate their available slots. The platform visually displays overlapping availability to identify mutually convenient meeting times without requiring user accounts, contact information, or billing details.

Product overview

When2meet is a single, standalone product offering a free group scheduling and availability survey service. Users create events, select date ranges or days of the week, specify time windows, and participants indicate their availability. The tool displays a visual grid showing time overlaps to help groups identify the best meeting times. The service is free to use with ads supporting operating costs, and is designed to be compact and quickly accessible without requiring contact or billing information.

Differentiator

Problem solved

Functional benefit

Products and services

• When2meet When2meet is a free, web-based group scheduling tool that lets users create availability surveys and share them with participants via a link. Users select date ranges or days of the week, specify earliest and latest time windows, and participants indicate their available slots; the platform displays overlapping availability as a visual grid to identify mutually convenient meeting times. No account creation, contact information, or billing data is required, and the service is intended for work teams, social groups, classes, and organizations that need to coordinate schedules quickly.

Segments1 record

Ideal customer profiles1 record

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature2 records

Partnerships

One partnership is on record.

• 8 Degrees LLCparentOthersWhen2meet is operated by 8 Degrees LLC, which is referenced as the main company behind the service. The relationship is parent company to subsidiary/service.

Recent moves4 records

Expansion highlights3 records

Direct peers

• Doodle: Doodle is the most direct competitor to When2meet, offering free group scheduling polls where participants mark availability and the system surfaces overlapping time slots. Both serve the same horizontal "find a meeting time" use case and rely on viral link sharing as the core distribution motion.
• Calendly: Calendly is a scheduling platform that, while focused on one-to-one appointment booking, increasingly overlaps with When2meet's group polling through its team and collective meeting flows. Both companies compete for the same horizontal scheduling-time moment on the web.
• WhenIsGood: WhenIsGood offers an essentially identical availability-grid polling experience to When2meet, including click-and-drag time selection. The two tools are direct substitutes in the lightweight group scheduling category.
• YouCanBookMe: YouCanBookMe provides scheduling pages and group polling for finding mutually available meeting times, overlapping with When2meet on the multi-participant use case. Both are positioned as friction-light alternatives to enterprise calendar tools.

Emerging players

• Rallly: Rallly is an open-source group scheduling tool that builds polls for finding meeting times, positioning it as a privacy-forward modern alternative to When2meet. It targets the same horizontal use case with a slightly more polished UX and active development.
• Cal.com: Cal.com is an open-source scheduling platform with collective/group event types that compete with When2meet for the group scheduling moment. Both companies target users who want lightweight, link-based availability coordination without heavy enterprise overhead.

Broad incumbents

• SurveyMonkey (Poll feature): SurveyMonkey, a large incumbent survey platform, supports date/time polling use cases that overlap with When2meet's availability survey. It competes indirectly by bundling scheduling polls into a broader enterprise survey and feedback suite.
• Google Calendar appointment scheduling: Google Calendar's built-in appointment scheduling and "Find a Time" overlap features represent Google's response to the group scheduling problem. As a free, embedded alternative inside the dominant calendar tool, it constrains When2meet's ability to migrate users to richer workflows.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat3 records

Key risks4 records

Key highlights5 records

Customer concentration

• Xx.com/when2meet
• Facebookfacebook.com/When2meet

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about When2meet