What Perbility does

Perbility GmbH is a German HR-software vendor founded in 2009 and headquartered in Bamberg with additional offices in Cologne, Berlin, and Hamburg. The company sells a modular, cloud-based HR suite called Helix that covers the full employee lifecycle — recruiting, personnel data, time management, digital learning (LMS), apprenticeship management, employee reviews, analytics, and the eAkte digital personnel file. A second core product, Concludis, provides high-volume enterprise recruiting with AI-assisted screening, matching, and smart inbox functionality, and operates across 48 countries with 1,100+ job-board integrations. Both platforms are developed and hosted in Germany and are certified to ISO 27001, ISO 9001, and BSI C5 standards.

The underlying technology stack centers on a modular architecture with a documented REST API, configurable import/export parsers, and more than 50 pre-configured integrations spanning ERP (SAP), payroll (DATEV, P&I Loga, fidelis.Personal), ATS extensions (Textkernel, Bite, Radancy), time tracking (Datafox), banking core systems (PARISplus, geno.HR-Basis, AKDB), and learning content standards (SCORM, LTI, xAPI/CMI5). The platform integrates AI through the Felix in-Helix assistant and Concludis AI matching, both designed for GDPR/EU-law compliance. Multi-tenant SaaS deployment is hosted by Hetzner in German data centers.

Perbility generates revenue primarily through annual subscription licensing of Helix modules and Concludis, with quote-based pricing tailored to module selection and user count. There is no public pricing, no free trial, and no self-serve channel; all sales go through a dedicated enterprise field-sales motion supported by demo bookings, an annual Helix Festival in Bamberg, regional webinars, and trade-fair presence at Zukunft Personal. The customer base of 2,700+ organizations and 600,000+ active users is concentrated in German banking (over 1,000 banks including 650 Volksbanken and 350 Sparkassen), public administration (1,171+ organizations), social economy/healthcare, and midmarket production/distribution. The company is privately held by its three Managing Directors — CEO Sophie Genty, CFO Daniela Ventura, and CRO Markus Steinberger — with no disclosed external funding or M&A activity.

Name

Perbility

Legal name

Perbility GmbH

Website

https://www.perbility.de/

Company type

Private

Founded year

2009

Operating status

Operating

Headcount range

101–250 employees

Short description

Perbility GmbH is a German vendor of modular, cloud-based HR software — the Helix suite and the Concludis recruiting platform — serving primarily German banks, public-sector organizations, healthcare/social-economy providers, and midmarket production companies with 2,700+ customers and 600,000+ users.

Ownership category

akta.pro rank

Product category

Human Capital Management Software

NAICS

Software Publishers (5132)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

iBPMS (Intelligent BPM Suites) & Process Automation Suites (HDAEAHAG)

akta.pro secondary industry

Contract Lifecycle Management (CLM) & Document Generation/Templating (HDAEAGAL)

Keywords

• HR software platform
• Applicant tracking system
• Personnel management software
• Talent acquisition software
• Digital personnel file

Headquarters

HQ city

Bamberg

HQ country

Germany

HQ region

Europe

Offices4 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations

Revenue model

1. Subscription-based HR Software Licensing: Perbility generates revenue through subscription-based licensing of their Helix HR suite and Concludis recruiting platform. The modular architecture allows customers to pay for only the modules they need. Pricing is quote-based and tailored to each customer's specific requirements, module selection, and user count.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels7 records

Core offering

Perbility develops and sells cloud-based HR software for the full employee lifecycle. Its flagship Helix suite covers personnel data, recruiting, onboarding, time management, digital learning, employee reviews, analytics, and the eAkte digital personnel file as modular components. The separate Concludis platform delivers high-volume enterprise recruiting with AI-powered screening, automatic matching across 11 evaluation dimensions, smart inbox prioritization, and multiposting to job boards in 48 countries.

Product overview

Perbility offers a platform-plus-modules architecture with Helix as the primary all-in-one HR suite covering the entire employee lifecycle, complemented by Concludis as a dedicated enterprise recruiting solution. The product portfolio includes the Helix core platform with modular components for personnel data management, time management, recruiting, digital learning (LMS), apprenticeship management, employee reviews/feedback, analytics, and the eAkte digital personnel file. Concludis provides high-volume enterprise recruiting with AI-powered screening, matching, and smart inbox capabilities. Both platforms are made and hosted in Germany, GDPR-compliant, and integrate with major ERP/payroll systems including SAP, DATEV, and various banking-specific systems.

Differentiator

Problem solved

Functional benefit

Brands

• Helix: Modern modular HR platform covering the entire employee lifecycle - from recruiting and personnel data to time management, digital learning, and analytics.
• Concludis
• eAkte

Products and services

• Helix All-in-one cloud-based HR platform covering the entire employee lifecycle with modular components for recruiting, personnel data, time management, digital learning, employee reviews, analytics, apprenticeship management, and the digital personnel file. Targets enterprises in banking, public administration, healthcare, and production sectors across DACH.
• Concludis Enterprise solution for high-volume recruiting that efficiently manages applicant processes for organizations with high application volumes. Features AI-powered screening, automatic matching across 11 evaluation dimensions (skills, languages, certificates, salary, seniority), smart inbox prioritization, and multiposting to 1,100+ job boards in 48 countries. Serves 70,000+ active users and has processed 12 million applications.
• eAkte (Digital Personnel File) Digital personnel file solution that brings all personnel documents together in one structured, protected, and accessible location. Features flexible document filing, access control, full-text search, automatic reminders, and individual retention periods. Designed for paperless, GDPR-compliant document management accessible from any location.

Quantifiable outcome

• 50% shorter time-to-hire with structured recruiting process
• +2 more outcomes

Named customers14 records

Segments4 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration58 records

AI capability7 records

Feature5 records

Partnerships

Five partnerships are on record, tiered core and flagship.

• SAPcoreTechnology or IntegrationReady-made Helix interface via transport request for comprehensive master data, payroll, and HR data exchange including addresses, organizational units, working times, tax data, social security, wage types, and absences.
• DATEVcoreTechnology or IntegrationModern online interface since 2023 for robust and effortless data exchange with DATEV systems. One-time authorization via simple workflow activation.
• Hetzner Online GmbHcoreTechnology or IntegrationContract data processor for hosting services, hosting Perbility's infrastructure in Germany (Nuremberg).
• ConcludiscoreTechnology or IntegrationIntegration of Concludis applicant management system into Helix workspace with single sign-on and one-click transfer of successful applications.
• BundesbankflagshipStrategic or Co-development PartnerOfficial Bundesbank partner for HR solutions in the banking sector. Collaboration on banking-specific HR requirements and regulatory compliance.

Scale indicators8 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Personio: Personio is a leading German HR SaaS platform serving SMB and mid-market customers with employee management, recruiting, and payroll. Directly comparable to Perbility's Helix suite in target market (DACH), product category, and business model.
• Haufe-umantis: Haufe-umantis is a German HCM/talent management suite from the Haufe Group, serving mid-market and enterprise customers in DACH with similar functionality to Helix including recruiting, personnel management, and learning.
• ATOSS Software: ATOSS is a German workforce management and HR software provider serving enterprise customers with time management, scheduling, and personnel planning - overlapping with Perbility's time management and Helix modules.
• rexx systems: rexx systems is a German HR software vendor offering recruiting, talent management, and HR administration modules - directly comparable to Perbility's Helix platform for mid-market and enterprise DACH customers.
• Softgarden: Softgarden is a German applicant management and talent acquisition platform that overlaps with Perbility's Concludis recruiting solution and Helix Recruiting module in DACH enterprise market.

Broad incumbents

• SAP SuccessFactors: SAP SuccessFactors is the global incumbent HCM suite with deep SAP ERP integration. Comparable to Perbility as a partner (SAP integration is core to Helix) but operates at much larger scale across geographies and segments.
• Workday HCM: Workday is a global leader in cloud HCM and financials for large enterprises. Competes with Perbility for German enterprise HR customers but at much broader scale and with focus on multinational Fortune-class buyers.
• Cornerstone OnDemand: Cornerstone is a global talent management and learning platform with overlapping modules to Perbility's Helix Learning World and Employee Reviews. Operates broadly rather than specializing in DACH regulated industries.

Emerging players

• P&I Loga: P&I Loga is a German payroll and HR software provider focused on mid-market customers. Loga integrates with Perbility's Helix platform but represents an alternative HR/payroll stack for German enterprises.

Regional players

• SD Worx: SD Worx is a European HR and payroll provider headquartered in Belgium serving customers across multiple European countries. Comparable in product breadth but primarily active outside Germany, making it a regional rather than direct competitor.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks5 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/channel/perbility
• Facebookfacebook.com/PERBILITY
• LinkedInlinkedin.com/company/perbility-gmbh
• Instagraminstagram.com/perbility

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles15 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Perbility