What FlexChecks does

FlexChecks, Inc. (formerly Datasphere, Inc.) is a privately held Human Capital Management services company founded in 1997 by Diane Pelak and headquartered in Grand Rapids, Michigan. The company provides outsourced payroll, HR management, applicant tracking, onboarding/offboarding, time & attendance, benefits administration, flexible spending account (FSA) and HRA administration, learning management, and employee engagement services to small and mid-sized US businesses. FlexChecks does not own its core technology platform; it operates as a service bureau and reseller on the third-party iSolved cloud-based HCM platform, which it positions as a single-database solution integrating payroll, HR, time and attendance, benefits, and employee self-service to eliminate data silos. Supplementary platforms include CyberPay/Phoenix for self-service portals, PayrollServers for timekeeping, WealthCare Admin for flex plan administration, and integrations with QuickBooks and TurboTax.

FlexChecks monetizes through recurring monthly subscription fees for its core HCM bundle (payroll, HR, ATS, time & attendance, benefits, LMS), quote-based pricing customized per client, and transactional fees for ancillary services such as 1099 processing ($65 base + $8.95 per form), year-end W-2 and ACA filings, manual checks, and expedited direct deposit. Its go-to-market is sales-led and relationship-driven, anchored by dedicated Client C.A.R.E. Teams that provide phone, text, and fax support, supplemented by website quote requests, Calendly-scheduled demos, and compliance-focused content marketing. The company serves clients ranging from 1 employee to 1,000 employees across the United States, with historical concentration in Michigan and the Midwest. Notable scale milestones include the 2006 acquisition of the CBS Payroll Solutions and CSS Payroll client bases, which converted over 450 clients onto the FlexChecks platform. The company employs 11-50 people, has never raised institutional funding, and remains founder-owned and operated.

Name

FlexChecks

Legal name

FlexChecks, Inc.

Website

https://flexchecks.com

Company type

Private

Founded year

1997

Operating status

Operating

Headcount range

11–50 employees

Short description

FlexChecks is a privately held, founder-owned HCM services firm in Grand Rapids, Michigan that delivers outsourced payroll, HR, applicant tracking, benefits, and FSA administration to small and mid-sized US businesses (1 to 1,000 employees) on the third-party iSolved cloud platform via subscription and transactional pricing.

Ownership category

akta.pro rank

Product category

Human Capital Management Services

NAICS

Payroll Services (541214)

SIC

Services-Prepackaged Software (7372), Services-Management Consulting Services (8742)

akta.pro primary industry

Payroll, Time & Attendance (BPACAPAB)

akta.pro secondary industries

Managed Payroll Services (Full-Service Payroll Outsourcing) (BPAAAHAA), Payroll Software & Payroll-as-a-Service (SaaS) (BPACAIAB)

Keywords

• Payroll processing services
• Human capital management
• HR management systems
• Benefits administration
• Applicant tracking systems

Headquarters

HQ city

Grand Rapids

HQ country

United States

HQ region

North America

Offices2 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Payroll Processing Services: Core payroll processing services for businesses. Pricing is quote-based and customized to client needs.
2. HR Management Services: Full-service HR management including document storage, employee communication, compliance, and HR consulting.
3. Technology Platform Access: Access to iSolved cloud platform for workforce management from hire to retire.
4. 1099 Services: Electronic filing of 1099s with federal and state governments plus mailing originals to recipients. Base fee $65 plus $8.95 per 1099.
5. Year-End Services: W-2 and 1099 processing, ACA filing, form corrections, and adjustments. Various service fees apply.
6. Benefits Administration: Online enrollment, carrier feeds, and benefits management integrated with payroll.

Pricing tiers

Go-to-market motion2 records

Distribution channels2 records

Marketing channels6 records

Core offering

FlexChecks delivers outsourced payroll processing, human resource management, applicant tracking, onboarding/offboarding, time & attendance, benefits administration, flexible spending account (FSA/HRA/HSA) administration, and complementary HR/payroll services through the iSolved cloud-based HCM platform. Their offering unifies payroll, HR, time tracking, and benefits in a single database for U.S. businesses ranging from 1 to 1,000 employees, supported by dedicated Client C.A.R.E. Teams.

Product overview

FlexChecks is a Human Capital Management (HCM) solution provider offering a full suite of workforce management services built on the iSolved platform. The product portfolio includes core services: Payroll Services, HR Management, Applicant Tracking, Onboarding/Offboarding, Time & Attendance, Benefits Administration, Flex Plan Administration (FSA), and Health Reimbursement Account (HRA). These are complemented by add-on modules including Learning Management System, Engage & Perform, Payroll Options (paycards, workers comp), and HR Options (poster subscription, HR support). The company also provides 1099 Services as a separate offering. All services are delivered through the unified iSolved single-database platform that integrates payroll with HR, time and attendance, and benefits to eliminate data syncing between separate systems.

Differentiator

Problem solved

Functional benefit

Brands

• iSolved: Single database solution integrating Payroll, HR Management, Applicant Tracking, On/Offboarding, Time and Attendance, Benefits Administration, Flex Plan Administration, Learning Management, and Share & Perform

Products and services

• Payroll Services Cloud-based payroll processing with employee self-service, tax filing, direct deposit, and reporting integrated with HR, time and attendance, and benefits in a single database. Designed for U.S. businesses of all sizes.
• HR Management Human resource management system covering employee communication, document storage, tracking of certifications, education, skills, training, and performance reviews from hire to retirement.
• Applicant Tracking Software platform for managing job applicants including automated job board posting, candidate rating, custom questions, and cross-team collaboration for the hiring process.
• Onboarding/Offboarding Electronic onboarding with templates for new hire documentation that automatically flows to payroll, timekeeping, and benefits. Offboarding ensures collection of company assets and proper termination processing.
• Time & Attendance Time tracking solution native to the payroll system supporting wall clocks, web clocks, kiosks, mobile devices, biometric clocks, and geo-fenced punches with labor allocation by job or location.
• Benefits Administration Online benefit enrollment platform enabling employees to elect benefits from desktop or mobile devices with automated payroll deductions and carrier feed integration.
• Flex Plan Administration (FSA) Flexible Spending Account administration including Premium Only Plans, Health FSA, Limited-Purpose Health FSA, Dependent Care, and HSA options with online claims submission and debit card functionality.
• Health Reimbursement Account (HRA) Health reimbursement arrangement plan integrated with payroll that reimburses eligible out-of-pocket medical expenses with customizable limits and online/non-discrimination testing.
• Learning Management System LMS with ready-made compliance courses and custom training course creation, curricula development by job role, and self-paced employee learning capabilities.
• Engage & Perform Employee engagement platform providing peer-to-peer collaboration, gamification, rewards, achievements, and corporate communication features.
• 1099 Services

Quantifiable outcome

• Reduce payroll errors that result in IRS fines - approximately one-third of mid-sized businesses were fined by the IRS in 2019
• +3 more outcomes

Segments3 records

Ideal customer profiles3 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

Feature9 records

Partnerships

Two partnerships are on record, tiered core.

• iSolvedcoreTechnology or IntegrationiSolved is the core technology platform powering FlexChecks' HCM solution. It provides the single database integrating payroll, HR, time & attendance, benefits, and employee self-service.
• CyberPay PhoenixcoreTechnology or IntegrationCyberPay Phoenix is an employer and employee self-service portal used by FlexChecks clients for payroll processing and access.

Scale indicators5 records

Recent moves10 records

Expansion highlights4 records

Direct peers

• TriNet: TriNet is a PEO providing HR, payroll, benefits, and compliance to small and mid-sized businesses, with a high-touch service model similar in spirit to FlexChecks' Client C.A.R.E. Teams approach.
• Paycor: Paycor provides HCM, payroll, talent management, and time & attendance for small and mid-sized businesses, overlapping heavily with FlexChecks' iSolved-powered suite and target buyers.
• SurePayroll: SurePayroll is a small-business-focused online payroll service owned by Paychex offering full-service and self-service payroll, taxes, and HR—competing for the same micro and small-business clients as FlexChecks.
• OnPay: OnPay delivers payroll, HR, benefits, and time tracking to small businesses via a single cloud platform, directly comparable to FlexChecks' smaller-end client range of 1-50 employees.
• Justworks: Justworks is a PEO-style payroll, benefits, HR, and compliance platform for small and mid-sized companies, serving an overlapping customer base as FlexChecks with a more PEO-centric delivery model.
• Gusto: Gusto provides cloud-based payroll, benefits, and HR software for small businesses and growing companies, competing head-to-head with FlexChecks for the same SMB customer segment via a SaaS-first delivery model.
• Paylocity: Paylocity is a cloud HCM and payroll platform purpose-built for mid-sized organizations, with integrated HR, benefits, talent, and workforce management—a near-direct competitor for FlexChecks' mid-market client base.
• Rippling: Rippling unifies HR, IT, payroll, and spend management on a single cloud platform targeting small and mid-sized businesses, competing with FlexChecks on integration depth and modern UX.
• Paychex: Paychex is a leading payroll and HCM provider targeting small and mid-sized businesses with subscription-based payroll, HR, benefits, and time & attendance solutions—directly comparable to FlexChecks' core offering and customer profile.

Broad incumbents

• ADP Workforce Now: ADP is a global payroll and HCM incumbent offering Workforce Now and RUN for the small and mid-market segment that FlexChecks serves, with substantially broader scale and product breadth.

Market position

Strengths4 records

Weaknesses5 records

Competitive moat3 records

Key risks6 records

Key highlights6 records

Customer concentration

• Xx.com/payrollexpert

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about FlexChecks