What PropVIVO does

PropVIVO (legal name propVIVO Inc.) is a Bellevue, Washington-based private company that provides administrative, financial, and records management services, along with proprietary software, to homeowner associations (HOAs), condominium associations, and self-managed community associations across the United States. Founded in 2013, the firm operates a cloud-based HOA management platform with claimed 99.9% uptime, integrating modules covering financial dashboards, meeting management, document management, violation tracking, architectural review committee (ARC) workflows, task management, a proprietary bidding engine for vendor cost-benefit analysis, and a case management system for homeowner correspondence. Its platform supports a 24/7 emergency call center and a homeowner-facing portal for service requests.

The company's offering is organized in three tiers: (1) Full Service HOA Management — quote-based annual subscription covering end-to-end operations including budgeting, billing, vendor payments, delinquency collection, property inspections, violation management, meeting coordination, and legal support; (2) Financial Only HOA Management — annual subscription focused on financial operations (budgeting, forecasting, billing, financial reporting, tax services); and (3) Software Solution for Self-Managed HOA — self-serve platform subscription enabling boards to independently run their association. Revenue is also generated through standardized transaction fees for document services — Resale Certificates ($275), Demand Statements ($125 plus $3.75 fee), and Condo Questionnaires ($275 plus $8.25 fee), with rush processing available at 24-36 business hours. PropVIVO has cited quantifiable outcomes including a 40% reduction in compliance issues, 50% faster service request resolution, and 30% increase in resident engagement among early clients.

The go-to-market is sales-led via an RFP (Request for Proposal) process on the website, supplemented by a self-serve channel for the self-managed software tier. The company describes no external funding, has not disclosed institutional investors, and operates without a publicly named management team in the source record, indicating a founder-owned or bootstrapped capital structure. No M&A activity, partnerships beyond a "CoPilot" integration referenced on the homepage, or regulatory actions are disclosed in the source data.

Name

PropVIVO

Legal name

propVIVO Inc.

Website

https://propvivo.com

Company type

Private

Founded year

2013

Operating status

Operating

Headcount range

11–50 employees

Short description

PropVIVO is a Bellevue, WA-based private company providing HOA and community association management through an integrated cloud platform, serving homeowners associations, condominiums, and self-managed communities across the United States via subscription and transaction-fee pricing.

Ownership category

akta.pro rank

Product category

Community Association Management Services

NAICS

Facilities Support Services (561210)

SIC

Real Estate Agents & Managers (For Others) (6531), Services-To Dwellings & Other Buildings (7340)

akta.pro primary industry

Homeowners Association (HOA) Management (BPAJAHAB)

akta.pro secondary industries

Association Maintenance, Vendor & Capital Project Management (BPAJAHAM), HOA / Condominium Association Management (BPAJAFAH)

Keywords

• HOA management services
• Community association software
• Property management platform
• Condo financial management
• Homeowners association software

Headquarters

HQ city

Bellevue

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Infrastructure

Revenue model

1. Full Service HOA Management: Comprehensive HOA management services covering administrative, financial, and compliance management. Services include budgeting, billing, vendor payments, delinquency collection, property inspections, violation management, meeting coordination, and legal support.
2. Financial Only HOA Management: Focused financial management services providing 360-degree view of association financial records including budgeting, forecasting, billing, financial reporting, and tax services.
3. Document Services: Transaction fees for processing official documents: Resale Certificates ($275), Demand Statements ($125 + $3.75 transaction fees), and Condo Questionnaires ($275 + $8.25 transaction fees).
4. Software Solution for Self Managed HOA: Self-service platform for boards to manage communities independently with full control and transparency.

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels3 records

Core offering

PropVIVO provides administrative, financial, and records/compliance management for community associations through a cloud-based HOA management platform. Its core offerings are Full Service HOA Management, Financial Only HOA Management, and a Software Solution for Self-Managed HOAs, supported by transactional document services (Resale Certificates, Demand Statements, Condo Questionnaires) and a 24/7 call center for emergency support. The integrated platform centralizes financial dashboards, meeting management, document management, violation handling, ARC management, task tracking, and a proprietary bidding engine.

Product overview

propVIVO is a unified HOA management platform that combines three core service offerings—Full Service HOA Management, Financial Only HOA Management, and a Self-Managed HOA Software Solution—into one integrated system. The platform provides essential management modules including Financial Dashboard, Meeting Management, Document Management, Violation Management, ARC Management, Task Management, a proprietary Bidding Engine, and a Case Management System. Built around core pillars of Innovation, Transparency, and Reliability, the platform aims to modernize community association operations through smart automation and real-time transparency.

Differentiator

Problem solved

Functional benefit

Products and services

• Full Service HOA Management Comprehensive HOA management covering administrative, financial, and records/compliance operations including budgeting, billing, vendor payments, delinquency collection, property inspections, violation management, meeting coordination, bidding engine, emergency support, and legal support for homeowners associations and condominiums.
• Financial Only HOA Management Focused financial management service providing a 360-degree view of an association's financial records, including budgeting, forecasting, billing, financial reporting, vendor payments, and tax and audit services for condominiums and HOAs that prefer in-house operational management.
• Software Solution for Self Managed HOA Self-service digital platform that empowers HOA boards to independently manage their community with full control and transparency, including meeting management, document management, violation tracking, ARC management, task tracking, and financial dashboards.
• Document Services (Resale Certificates, Demand Statements, Condo Questionnaires) Transactional document processing service for HOAs and condominiums offering Resale Certificates ($275), Demand Statements ($125 plus $3.75 transaction fee), and Condo Questionnaires ($275 plus $8.25 transaction fee), with Normal (3–5 business days) and Rush (24–36 business hours) options.

Quantifiable outcome

• 40% reduction in compliance issues for early clients
• +3 more outcomes

Named customers3 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature9 records

Scale indicators5 records

Recent moves5 records

Expansion highlights5 records

Broad incumbents

• Buildium: Established SaaS property management platform widely used by self-managed and small-firm community association managers. Comparable to PropVIVO's self-managed software tier and an incumbent threat in the same buyer segment.
• AppFolio: Public SaaS property management platform serving residential, commercial, and community association managers. Broader than PropVIVO's HOA focus but overlaps in the community association segment, particularly around financials and document management.

Direct peers

• RealManage: Technology-forward community association management firm offering full-service management plus a self-managed software platform (CommunityPro). Closely mirrors PropVIVO's three-tier service structure and technology differentiation strategy.
• CAMS (Community Association Management Services): Regional community association management company serving HOAs and condominiums across the southeastern U.S. Comparable mid-market competitor with similar full-service and financial-only offerings.
• FirstService Residential: Major U.S. residential property and HOA management provider with full-service, financial, and technology-enabled offerings. Overlaps directly with all three of PropVIVO's service tiers and shares the same customer base of community associations.
• HOA.com: HOA management software and services provider targeting small to mid-size associations. Direct competitor across PropVIVO's self-managed and financial-only offerings with similar subscription-based pricing.
• HOA Management Software (by TOPS): Long-standing HOA accounting and management software vendor serving management companies and self-managed boards. Direct comparable to PropVIVO's financial dashboard and self-managed software tiers.
• Vantaca: HOA management software platform serving both self-managed communities and management companies. Direct competitor to PropVIVO's Software Solution for Self Managed HOA, with overlapping financial, document, and workflow modules.
• Associa: One of the largest community association management companies in North America, providing full-service HOA and condominium management. Directly comparable to PropVIVO's Full Service HOA Management offering at significantly greater scale.

Emerging players

• Condo Control Central: Software platform focused on condominium and HOA communication, document management, and tracking tools. Comparable to PropVIVO's document management, violation tracking, and resident engagement modules.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks6 records

Key highlights5 records

Customer concentration

• Xx.com/propvivo

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about PropVIVO