What Corodata does

Corodata Records Management, Inc. is a family-owned, California-headquartered records management company founded in 1948 in San Diego County. It self-describes as the largest independent records management company in California, operating five regional facilities across Poway/San Diego, Corona (Greater Los Angeles / Orange County / Inland Empire), San Jose, and Pt. Richmond (San Francisco Bay Area), including a 150,000 sq ft purpose-built Corona facility. Its customer base of 17,000+ lifetime clients is served through a direct B2B field-sales motion with regional account managers, dedicated drivers, and a 24/7 self-service client portal, alongside inbound digital marketing via HubSpot-tracked email, free compliance content (Records Retention Guideline, Disaster Recovery Plan, HIPAA Compliance Checklist), and on-demand webinars.

The company's core technology stack combines physical custody infrastructure with a barcode-based chain-of-custody inventory system, an annual third-party-audited compliance stack (HIPAA, SSAE 18 SOC 1 Type II, SSAE 18 SOC 2 Type II, NAID AAA, PRISM Privacy+, ISO 9001), and a six-layer physical security architecture covering 24/7 monitored facilities, GPS-tracked auto-locking fleet, background-checked personnel (7-year criminal and employment history via Insite Investigations), fire and earthquake engineering, 4-high box racking limits, and barcode-based chain-of-custody tracking. The signature physical asset is the Firelock climate-controlled vault (ceramic-core panels, electromagnetic shielding, dry fire suppression, 24/7 digital monitoring, tested to 2000°F for five hours) supporting magnetic tape, film, antique documents, police evidence, pathology samples, and other preservation-grade media. The digital overlay is the CoroVault online records storage portal, providing real-time inventory, file-request scheduling, and 24/7 access to scanned and digital documents.

Corodata monetizes through a mix of recurring subscriptions and transactional fees. Storage and media vaulting are billed as monthly recurring fees (e.g., up to 200 boxes in warehouse storage starts at $55/month; recurring shredding starts at $39/month); one-time purge shredding starts at $89 for up to 14 boxes with an introductory free first month of storage and no long-term contracts. Scanning/digitization, shredding, and ITAD are primarily transaction-fee. Verticals served are healthcare, legal, government/public sector, financial services (all primary), with education and small business as secondary tiers — selection logic anchored on regulated retention and chain-of-custody requirements.

Name

Corodata

Legal name

Corodata Records Management, Inc.

Website

https://corodata.com

Company type

Private

Founded year

1948

Operating status

Operating

Headcount range

51–100 employees

Short description

Corodata is a family-owned California records management company founded in 1948, providing offsite document storage, climate-controlled media/tape vaulting, scanning/digitization, and NAID-certified shredding and ITAD services to healthcare, legal, government, and financial clients statewide.

Ownership category

akta.pro rank

Product category

Records Management Services

NAICS

Libraries and Archives (51921), Web Search Portals, Libraries, Archives, and Other Information Services (5192)

SIC

Public Warehousing & Storage (4220)

akta.pro primary industry

Corporate Records Storage (Commercial/Enterprise) (TLALALAA)

akta.pro secondary industries

Secure & Vital Records Storage (Fireproof, Disaster-Recovery, Chain-of-Custody) (TLALALAI), Records Digitization & Archiving (Legacy Files, Retention Support) (BPAAAKAG)

Keywords

• Records management services
• Offsite document storage
• Secure shredding services
• Media vaulting storage
• Document scanning digitization

Headquarters

HQ city

Poway

HQ country

United States

HQ region

North America

Offices5 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Infrastructure, Technology or R&D, Marketing or Sales, Supply Chain

Revenue model

1. Offsite Records Storage: Monthly recurring fees for secure offsite storage of physical documents, boxes, and media. Pricing varies by volume and storage type (standard warehouse vs. climate-controlled vault). No long-term contracts required.
2. Shredding Services: One-time purge shredding and recurring scheduled shredding services. One-time pricing starts at $89 for up to 14 boxes; recurring monthly shredding starts at $39/month. Includes paper shredding, hard drive destruction, and media destruction.
3. Document Scanning & Digitization: Scan-on-demand and high-volume imaging services converting physical records into searchable digital files. Billed per document or per batch.
4. Commercial Storage and Warehousing: Storage of pallets, bulk items, and oversized equipment in warehouse facilities. Monthly recurring fees based on space utilization.
5. Media Vaulting & Tape Rotation: Climate-controlled offsite storage of magnetic tapes, cartridges, optical media, and other physical backup media with scheduled rotation. Recurring monthly or per-rotation fees.
6. IT Asset Disposition (ITAD): Secure disposal and recycling of outdated electronics and data-bearing devices, including certified hard drive destruction. Billed per device or per pickup event.

Pricing tiers

Go-to-market motion1 record

Distribution channels4 records

Marketing channels6 records

Core offering

Corodata provides secure offsite records management services including physical document and media storage in climate-controlled vaults, document scanning and digitization, NAID-certified paper shredding, IT asset disposition, and online records access via its CoroVault client portal. The company serves healthcare, legal, financial, government, and education customers across California through five regional facilities with barcode-based chain-of-custody tracking and GPS-tracked delivery fleet.

Product overview

Corodata is a records management company offering an integrated suite of document storage, digitization, and destruction services. The product portfolio centers on three core service lines: (1) Offsite Storage covering document storage, media/tape vaulting, pathology medical storage, commercial warehousing, and vital records in climate-controlled vaults; (2) Scanning Services including Scan On Demand, High Volume Imaging, and CoroVault for digital access; and (3) Shredding Services encompassing paper shredding, hard drive/media destruction, IT asset disposition, and shred bins/consoles. A web-based Client Portal serves as the central access point for inventory management, scheduling, and account services across all product lines.

Differentiator

Problem solved

Functional benefit

Brands

• CoroVault: Online access portal for scanned documents and digital records storage center.
• Corodata Boxes
• Firelock Vaults
• CoroPay

Products and services

• Offsite Document Storage

Quantifiable outcome

• Average 60% cost savings compared to in-house or national storage providers
• +5 more outcomes

Named customers8 records

Segments6 records

Ideal customer profiles5 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature5 records

Partnerships

Three partnerships are on record, tiered minor and core.

• BoxBeeminorGTM or Marketing PartnerBoxBee is referenced as a partner on the Corodata website (logo displayed in footer), potentially providing branded storage box supplies or logistics coordination for storage box delivery.
• Kirkpatrick PricecoreTechnology or IntegrationKirkpatrick Price works with Corodata to internally audit policies and procedures, demonstrating proper controls are in place for SSAE 18 compliance. They conduct annual SOC 1 and SOC 2 Type II audits for Corodata.
• Insite InvestigationscoreOthersInsite Investigations conducts stringent background checks for all Corodata employees, including 7-year criminal background checks (nationwide), employment verification for the past 7 years, and E-Verify program checks as part of the hiring process.

Scale indicators8 records

Recent moves6 records

Expansion highlights6 records

Broad incumbents

• Iron Mountain: Iron Mountain is the dominant global records and information management company offering physical storage, secure shredding, digital storage, and data management. It is Corodata's largest national competitor and the primary benchmark Corodata positions against on price and service.
• Cintas: Cintas is a large business services company whose document destruction and records management offerings sit alongside uniforms, first aid, and facility services. It competes with Corodata for shredding contracts, especially where bundled services matter to enterprise buyers.
• Recall (Iron Mountain): Recall was a major records management company acquired by Iron Mountain in 2016. It was a direct competitor with a similar product mix of physical storage, destruction, and digital services, and remains relevant as a historical peer for industry pricing and product benchmarks.

Direct peers

• Access Information Management: Access is a major U.S. records management provider offering offsite document storage, secure shredding, and digital services. It competes with Corodata in California through its own regional facility network, with similar product lines including scanning and media vaulting.
• Shred-it (Stericycle): Shred-it, now part of Stericycle, is the largest dedicated document destruction provider in North America, offering scheduled shredding, hard-drive destruction, and one-time purges. It directly competes with Corodata's NAID AAA-certified shredding services, especially with enterprise and multi-location accounts.
• Vital Records Control: Vital Records Control provides offsite records storage, secure shredding, and document imaging with regional coverage across the U.S. It competes with Corodata in healthcare, legal, and government verticals with a comparable compliance-certified service portfolio.
• National Records Management: National Records Management (NRM) provides document storage, shredding, and scanning services across multiple U.S. regions. It competes with Corodata for mid-market and enterprise clients seeking chain-of-custody records management outside the largest national players.

Regional players

• DocuVault: DocuVault operates secure records storage and shredding facilities primarily in the Northeast U.S. It is a comparable independent regional records management operator with similar service offerings, though it does not overlap geographically with Corodata.
• Gilmore Services: Gilmore Services is a Texas-based records storage and shredding provider with comparable offerings to Corodata. It is a similar-sized independent regional operator serving a different geography, useful as a regional peer benchmark.

Others

• O'Neil Software: O'Neil Software provides records management software (RMS) used by storage and shredding operators to track inventory, billing, and chain-of-custody. It is adjacent infrastructure for the industry rather than a direct competitor, comparable because operators like Corodata depend on such platforms for back-office operations.

Market position

Strengths1 record

Weaknesses5 records

Competitive moat5 records

Key risks5 records

Key highlights7 records

Customer concentration

• Xx.com/corodata

Compliance6 records

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Corodata