Datamolino
Datamolino is a Bratislava-based OCR and document automation SaaS that extracts data from invoices, receipts, and bank statements for SMBs and accountancy firms, exporting structured line-item data into Xero, QuickBooks Online, and FreeAgent via usage-based subscriptions.
- Company typePrivate
- Founded2014
- HeadquartersBratislava
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What Datamolino does
Datamolino s.r.o. is a privately held Slovak Republic-based software company founded in 2014 that provides data extraction and document automation software for accounting workflows. The company's core platform ingests bills, receipts, invoices, and bank statements via web upload, mobile app, or email forwarding, then extracts structured data including supplier details, invoice descriptions, line items (descriptions, quantities, unit prices, per-line tax), and tax summaries. Its technical stack combines machine learning, template-based OCR, fingerprint matching for known document layouts, and a human-in-the-loop validation layer that delivers near-100% accuracy without requiring customer review.
The product is distributed through native integrations with Xero (the flagship integration since December 2014), QuickBooks Online, FreeAgent, Acumatica, Salesforce, and ApprovalMax, plus a public Invoice OCR API for developer integrations. Datamolino serves two primary segments: small and medium businesses needing accounts payable automation, and accountancy/bookkeeping practices managing high document volumes across multiple clients. Multi-folder automation, supplier-level coding rules, PDF auto-splitting, and (as of 2025-2026) built-in approval workflows extend the platform beyond pure OCR into broader AP workflow management.
Datamolino operates a usage-based pricing model with monthly tiers ranging from £17 (100 documents) to £150+ for accountancy practices, with all features included across plans and unlimited users. Revenue is not publicly disclosed; the company has raised only two early seed rounds totaling approximately $731k from Wayra and the Innovations and Technologies Fund (FIT) in 2013-2014, and operates from Bratislava with 11-50 employees serving customers in the UK, US, Australia, and Singapore. Its competitive positioning is against Dext Prepare, AutoEntry (now owned by Sage), and Hubdoc, with 4.9/5.0 app store ratings across Xero, QuickBooks, and GetApp.
Datamolino firmographics
Firmographics- Name
- Datamolino
- Legal name
- Datamolino s.r.o.
- Website
- https://datamolino.com
- Company type
- Private
- Founded year
- 2014
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- Datamolino is a Bratislava-based OCR and document automation SaaS that extracts data from invoices, receipts, and bank statements for SMBs and accountancy firms, exporting structured line-item data into Xero, QuickBooks Online, and FreeAgent via usage-based subscriptions.
- Ownership category
- akta.pro rank
Datamolino industry classification
Industry- Product category
- Accounting Automation Software
- NAICS
- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (51821), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518)
- SIC
- Services-Computer Processing & Data Preparation (7374), Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Data Entry & Form Processing (Manual Keying, Validation) (BPAAAKAC)
- akta.pro secondary industries
- Data Cleansing, Standardization & De-duplication (BPAAAKAE), Database Build, Migration & Master Data Management (MDM) Support (BPAAAKAJ), Data Monetization & Data Products Services (BPAEAHAL)
Keywords
Where Datamolino is headquartered
LocationHeadquarters
- HQ city
- Bratislava
Offices1 record
Markets served
Datamolino business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations
Revenue model
- Document Processing Subscription: Usage-based pricing model where customers pay per document processed. All features included in all plans. Unlimited users and unlimited clients across all plans. Volume-based pricing scales with business growth.
- Invoice OCR API: API access for software developers and businesses to integrate data extraction capabilities. Provides webhook-based result delivery for automated processing workflows.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Usage-based | Monthly | Start - £17/month for 100 documents |
| Usage-based | Monthly | Build - £29/month for 250 documents |
| Usage-based | Monthly | Grow - £55/month for 500 documents |
| Usage-based | Monthly | Launch - £39/month for accountancy firms |
| Usage-based | Monthly | Scale - £150/month |
| Usage-based | Monthly | Expand - Higher volume accountancy plan |
| Unit Pricing | Pay-as-you-go | Bank Statements - £0.60 per page (Launch) |
| Unit Pricing | Pay-as-you-go | Line Items Processing - £0.28-0.35 per document |
Go-to-market motion3 records
Distribution channels9 records
Marketing channels8 records
Datamolino product offering
Product offeringCore offering
Datamolino is a data extraction and OCR software platform that automates accounts payable processing for accounting firms and small-to-medium businesses. It captures data from purchase bills, sales invoices, receipts, and bank statements via web app, mobile app, email, or API, extracts structured fields including line items, applies learned coding rules, runs quality checks, and exports to accounting platforms such as Xero, QuickBooks Online, and FreeAgent.
Product overview
Datamolino is a data extraction software platform for accounting automation. The core Datamolino platform captures data from bills, receipts, invoices, and bank statements, exporting structured data to Xero, QuickBooks Online, and FreeAgent. Key modules include the Mobile Receipts Scanner for on-the-go capture, Approval Workflow for invoice sign-off routing, Line Item Data Extraction for detailed invoice breakdown, Bank Statement Processing for PDF-to-CSV conversion, and the Invoice OCR API for developer integrations. All features are included across plan tiers with usage-based pricing.
Differentiator
Problem solved
Functional benefit
Products and services
- Datamolino Core Platform Data extraction software that automates accounts payable processing by capturing data from bills, receipts, invoices, and bank statements. Processes documents via web app upload, mobile app, or email forwarding, extracts structured data including line items, applies coding rules, and exports to accounting software such as Xero, QuickBooks Online, and FreeAgent.
- Approval Workflow Built-in invoice approval system that routes bills and receipts for sign-off before export to accounting software. Supports workflows by supplier, amount or account, value-based stages, approver permissions, and trusted supplier auto-approval.
- Invoice OCR API Public API that provides invoice data extraction and OCR technology for developers and software integrations. Offers webhook-based result delivery, supports pure API or web UI combination, and uses human-in-the-loop validation for near 100% accuracy.
- Mobile Receipts Scanner Mobile application for iOS and Android that allows users to photograph receipts and invoices for automatic processing. Snap pictures of cash receipts and upload directly to Datamolino folders for extraction and export.
- Line Item Data Extraction Feature offering that captures individual line items from invoices including descriptions, quantities, amounts, unit prices, and per-line tax rates. Supports bulk editing of line items, keyword-based automation rules, and exports to QuickBooks Item Details with quantity and unit price.
- Bank Statement Processing Converts PDF bank statements into clean CSV or Excel format for import into accounting software. Extracts and validates bank transaction lines from any UK bank. Sold as a stand-alone solution or alongside other bookkeeping automation features.
Quantifiable outcome
- 80% time savings for document processing workflows (Accountancy Matters case study)
- +3 more outcomes
Companies that use Datamolino
Customer profileNamed customers8 records
Segments3 records
Ideal customer profiles3 records
Datamolino technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration6 records
AI capability6 records
Feature10 records
Datamolino partnerships and signals
Strategic signalPartnerships
Seven partnerships are on record, tiered core, secondary and minor.
- XerocoreFlagship integration partner since 2014. Datamolino exports bills, sales invoices, and credit notes with line items and tracking categories directly to Xero. Featured in Xero App Store POWERLIST and 'Five apps creating new ways to do business'. 4.9-star rating on Xero App Store.
- QuickBooks OnlinecoreDirect integration exporting bills and invoices with class and location support. Supports Category Details and Item Details export with quantity and unit price. 4.9-star rating on QuickBooks Online App Store.
- FreeAgentcoreIntegration with FreeAgent for bill exports with project allocation. Particularly relevant for MTD ITSA cohort (sole traders and landlords). Supports FreeAgent Practice Dashboard for multi-client management.
- ApprovalMaxsecondaryIntegration with ApprovalMax for invoice approval governance. Datamolino captures and codes documents; ApprovalMax handles routing bills to approvers before payment for complete approval workflow.
- AcumaticasecondaryIntegration with Acumatica cloud ERP for automated invoice data capture. Works with both off-platform and on-platform accounting systems including FinancialForce.
- SalesforcesecondaryIntegration with Salesforce platform for expense and procurement management. Configurable for unique business needs. Integrates with Certinia, Accounting Seed, Rootstock, Ascent ERP, and other Salesforce-native accounting systems.
- SageminorAutoEntry, a competitor product, was recently acquired by Sage. Datamolino positions itself as an alternative for users experiencing problems since the Sage acquisition.
Scale indicators6 records
Recent moves6 records
Expansion highlights5 records
Datamolino competitors and assessment
Company assessmentBroad incumbents
- Xero: Cloud accounting platform that hosts Datamolino as an add-on and now offers native AI header capture (Feb 2026). Acts as both Datamolino's most important distribution channel and an emerging direct competitor at the basic data-capture layer.
- ABBYY: Enterprise document AI and OCR vendor serving broader document-processing use cases beyond invoices. Comparable underlying technology (OCR, ML extraction, fingerprinting) but a much larger portfolio and enterprise customer base.
- Sage: Accounting software vendor that owns AutoEntry (Datamolino's direct competitor) and competes broadly in the UK SMB/accountant market. Represents a vertically integrated rival with bundled AP automation.
Direct peers
- Veryfi: OCR API platform extracting structured data from receipts, invoices, and bank statements in real time. Competes directly with Datamolino's Invoice OCR API offering and serves similar software-embedding use cases.
- AutoEntry: AutoEntry offers OCR-driven invoice and receipt data capture with bank statement processing, pricing nearly identical to Datamolino on a per-page basis. Recently acquired by Sage, giving it formidable accounting-channel distribution.
- Rossum: AI-native invoice data capture platform targeting AP automation at scale with deep learning OCR and an API-first model. Comparable on technology (ML extraction, line items, coding) and target market (enterprise AP and accounting firms).
- Dext: Formerly Receipt Bank, Dext is the dominant invoice and receipt data-capture platform for accountants, with overlapping line-item extraction, coding rules, and app-store integrations to Xero/QuickBooks. Closest direct competitor with similar core functionality and customer base.
- Stampli: AP automation platform combining invoice capture, approval workflows, and ERP integration. Overlaps with Datamolino's approval workflow and line-item capture modules, particularly for mid-market accounting teams.
- Hubdoc: Owned by Xero, Hubdoc extracts data from bills, receipts, and bank statements and feeds directly into Xero. A direct platform-bundled competitor that pressures Datamolino's Xero-native value proposition.
Others
- ApprovalMax: Approval workflow tool for accounts payable that integrates directly with Datamolino and Xero/QuickBooks. Adjacent/partner rather than competitor since Datamolino added built-in approvals in 2025, partially overlapping.
Market position
Strengths4 records
Weaknesses4 records
Competitive moat5 records
Key risks6 records
Key highlights6 records
Customer concentration
Datamolino social profiles
Digital presenceDatamolino financial estimates
Financial estimateRevenue estimate
Valuation estimate
Datamolino leadership team
Management profileNumber of profiles
Profiles2 records
Datamolino funding detail
Funding detailFunding overview
Funding rounds2 records
Investors2 records
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Datamolino M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Datamolino
What does Datamolino do?
Datamolino is a data extraction and OCR software platform that automates accounts payable processing for accounting firms and small-to-medium businesses. It captures data from purchase bills, sales invoices, receipts, and bank statements via web app, mobile app, email, or API, extracts structured fields including line items, applies learned coding rules, runs quality checks, and exports to accounting platforms such as Xero, QuickBooks Online, and FreeAgent.
Is Datamolino a public or private company?
Datamolino is a private company. It is classified as venture growth investor backed and is currently operating.
When was Datamolino founded?
Datamolino was founded in 2014. It employs 11 to 50 people.
Where is Datamolino based?
Datamolino is headquartered in Bratislava.
How does Datamolino make money?
Two revenue lines are on record. Document Processing Subscription is the primary driver. The others are invoice OCR API.
Who are Datamolino's main competitors?
Broad incumbents on record are Xero, ABBYY and Sage. Direct peers are Veryfi, AutoEntry, Rossum, Dext, Stampli and Hubdoc. ApprovalMax is listed as an others.
Does Datamolino have an API?
Yes. Invoice OCR API that provides data extraction and OCR technology accessible to developers as a versatile and cost-effective solution for their business. The API supports webhooks for fast result fetching and can be used as a pure API or in combination with the web UI. The service uses a combination of automation and human-in-the-loop validation to deliver near 100% accuracy. Documents are matched against fingerprints for automated processing, and multi-page scans are auto-split into individual transactions. Developer documentation is at www.datamolino.com/invoice-ocr-api.
What industry is Datamolino in?
Datamolino's product category is Accounting Automation Software. Its primary akta.pro industry code is BPAAAKAC, Data Entry & Form Processing (Manual Keying, Validation), with a secondary code of BPAAAKAE, Data Cleansing, Standardization & De-duplication. Its NAICS code is 51821 and its SIC code is 7374.