What MegaPay usa does

Megapay Inc. (DBA Megapay USA) is a US-based, privately-held software company that provides an all-in-one cloud-based payroll, timekeeping, and human resources platform to small and mid-sized businesses across all 50 states. The platform is sold under two subscription tiers — Essential Payroll & HR ($55/month plus $7 per employee per month) and Premium Payroll & HR ($79/month plus $12 per employee per month) — with optional add-ons including a $3 per employee per month Timekeeping module, Fractional HR Services ($2,500-$5,000 per year via a partnership with Topaz HR Advisory), payroll financing (Payro), Earned Wage Access, and an HR 360 premium support tier delivered through Zywave. The company also runs an Accountant Portal with white-labeling that targets CPAs, bookkeepers, and consultants as a distribution channel.

The core technology stack is cloud-based and fully integrated: payroll, time tracking, and HR data flow through a single platform with native integrations to QuickBooks, SwipeClock, Asure, and Zywave, plus an employee self-service portal and multi-level role-based security. In March 2025 the company launched MIA (Megapay Intelligent Assistant), an AI-powered Chrome extension that automates employee onboarding, payroll processing, and time tracking tasks and answers payroll, HR, and compliance questions via a conversational chatbot. Reported scale signals include 3,000+ business owner customers, a 5.0 Google My Business rating, claimed 100% client retention over six years, and coverage of more than 10 specialized industry verticals.

Go-to-market is sales-led with a strong inside-sales and partner-channel overlay. The company uses direct phone sales (855-634-2729) and a website contact form with a one-business-day response promise, alongside the accountant/bookkeeper partner program, content marketing through "The Mega Pulse" blog, email newsletters, customer testimonials, and trade show presence. The headquarters is in Monsey, New York, the team is reported at 1-10 employees, and there are no disclosed external funding rounds, acquisitions, or M&A activity in the source data.

Name

MegaPay usa

Legal name

Megapay Inc.

Website

https://megapayusa.com

Company type

Private

Founded year

2007

Operating status

Operating

Headcount range

1–10 employees

Short description

Megapay USA is a privately-held provider of an all-in-one cloud payroll, timekeeping, and HR platform, serving more than 3,000 small and mid-sized businesses across 10+ US industries and all 50 states through subscription tiers, an accountant partner channel, and dedicated personal payroll experts.

Ownership category

akta.pro rank

Product category

Payroll & HR Software

NAICS

Payroll Services (541214), Accounting, Tax Preparation, Bookkeeping, and Payroll Services (54121)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Payroll Software & Payroll-as-a-Service (SaaS) (BPACAIAB)

akta.pro secondary industries

Managed Payroll Services (Full-Service Payroll Outsourcing) (BPAAAHAA), Full-Service Payroll Processing (BPACAIAA), Human Capital Management (HCM) & Payroll Platforms (HDAEAEAJ)

Keywords

• Cloud payroll software
• HR management platform
• Timekeeping solutions
• Payroll tax filing
• Employee benefits administration

Headquarters

HQ city

Monsey

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Essential Payroll & HR Subscription: Base subscription tier at $55/month plus $7 per employee per month. Includes unlimited payroll runs, federal and state tax filings, pay options (checks, direct deposit, debit cards), QuickBooks integration, automatic deductions and 401k payments, pay-as-you-go workers compensation, employee self-service portal, and personal account rep.
2. Premium Payroll & HR Subscription: Enhanced tier at $79/month plus $12 per employee per month. Includes all Essential features plus next day direct deposit, paperless electronic employee onboarding, positive pay (fraud prevention), HR360 support, automatic W4 and I9 completion, custom document upload, e-signatures, and employee access to W4, benefits, and more.
3. Timekeeping Add-on: $3 per employee per month for clock-in options (fingerprint devices, web, mobile), location tracking, in-app PTO requests, lunch break rules and overtime alerts, shifts and scheduling, real-time employee status, fully integrated with payroll.
4. Fractional HR Services: $2,500/year for up to 20 employees, $5,000/year for 20-50 employees. Includes dedicated personal HR experts, onboarding and offboarding packages, HR software, compliance toolbox, and internal audits.
5. A La Carte Services: Optional add-ons including state registration, white glove payroll processing, workers comp audits, PFL SDI audits, payroll financing, and electronic employee onboarding.

Pricing tiers

Go-to-market motion3 records

Distribution channels4 records

Marketing channels6 records

Core offering

MegaPay USA provides a cloud-based, all-in-one payroll, timekeeping, and HR software platform purpose-built for small and mid-sized businesses across 10+ specialized industries. The platform handles unlimited payroll runs, federal and state tax filings in all 50 states, pay options (checks, direct deposit, debit cards), workers' comp, and HR compliance, and is delivered with a dedicated personal payroll expert assigned to every account.

Product overview

MegaPay usa offers an all-in-one, cloud-based payroll, timekeeping, and HR software platform. The portfolio consists of two core product lines — Payroll and Timekeeping — supported by a Human Resources module and an Employee Self-Service Portal. These are delivered in two pricing tiers: Essential Payroll & HR ($55/mo + $7/employee) and Premium Payroll & HR ($79/mo + $12/employee). Add-on services include a Timekeeping module ($3/employee/month), Fractional HR Services ($2,500–$5,000/year via a partnership with Topaz HR Advisory), Payroll Financing (Payro), Earned Wage Access (EWA), and HR 360 premium support. The platform also features MIA, an AI-powered Chrome extension assistant for automating employee onboarding and payroll processing, introduced in March 2025. A dedicated Accountant Portal with white-labeling support serves accounting and bookkeeping partners.

Differentiator

Problem solved

Functional benefit

Products and services

• Payroll Cloud-based payroll processing for U.S. businesses covering pay options (checks, direct deposit, debit cards), federal and state tax filing in all 50 states, reporting, tracking, payroll financing, compliance, automatic deductions, 401k payments, and workers' comp guidance, backed by a no-tax-penalty guarantee and a dedicated personal payroll expert.
• Timekeeping Cloud-based time and attendance module with scheduling, tracking, FLSA/overtime alerts, lunch break rules, location tracking, PTO requests, and clock-in options via fingerprint devices, web, or mobile, with real-time data syncing directly into payroll for one-click payruns.
• Human Resources (HR) Full suite of HR tools including onboarding, benefits management, compliance support, and access to a database of up-to-date HR laws, integrated with the employee self-service portal for viewing benefit plans, deductions, accrual balances, and pay history.
• Fractional HR Services Outsourced, dedicated personal HR expert service for small businesses (up to 50 employees) delivered in collaboration with Topaz HR Advisory, covering onboarding and offboarding packages, HR software, compliance toolbox, FLSA and workers' comp audits, and annual company policy reviews, starting at $2,500/year for up to 20 employees and $5,000/year for 20–50 employees.
• Payroll Financing (Payro)

Quantifiable outcome

• 100% client retention over 6 years
• +3 more outcomes

Named customers10 records

Segments12 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration1 record

AI capability3 records

Feature10 records

Partnerships

Six partnerships are on record, tiered core and supporting.

• Topaz HR AdvisorycoreStrategic or Co-development PartnerStrategic partnership with Topaz HR Advisory to provide Fractional HR services. MegaPay offers HR support for small businesses with up to 50 employees through this partnership, including dedicated HR experts, onboarding/offboarding packages, HR software, and compliance management. Services start at $2,500/year for businesses with up to 20 employees.
• PerquitysupportingGTM or Marketing PartnerPerquity is a childcare tax credit service partner that MegaPay refers clients to for employer-supported childcare benefits. Perquity manages childcare payments through one system, verifies providers, sends payments directly, and provides compliance tracking that integrates with payroll for proper tax treatment.
• ZywavesupportingTechnology or IntegrationZywave provides HR tools integrated with MegaPay's platform including HR videos, customizable handbook templates, onboarding & offboarding forms. Accessed through the MegaPay portal at megapayusa.portal.zywave.com.
• QuickBookssupportingTechnology or IntegrationQuickBooks integration allows automatic synchronization of payroll data with QuickBooks accounting software, eliminating manual data entry and ensuring accurate financial records.
• SwipeClockcoreTechnology or IntegrationDirect integration with SwipeClock for automated timekeeping, streamlining employee time tracking data flowing into payroll processing. Enables one-click payruns with integrated time data.
• AsuresupportingTechnology or IntegrationAsure integration provides enhanced HR and payroll capabilities through the MegaPay platform, complementing the core payroll processing with additional HR features.

Scale indicators7 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Gusto: Gusto is a leading cloud-based payroll, HR, benefits, and time-tracking platform targeting small and mid-sized US businesses. Like MegaPay, it offers full-service payroll processing with integrated HR tools and serves SMBs across multiple states, making it the closest direct competitor in the modern SMB payroll SaaS category.
• Patriot Software: Patriot Software provides online payroll and accounting software for small US businesses, with a focus on affordability, ease of use, and full-service payroll including tax filings. It competes head-to-head with MegaPay in the entry-level SMB payroll segment at similar price points.
• Justworks: Justworks is a PEO and payroll platform providing full-service payroll, benefits, compliance, and HR support to US small and mid-sized businesses. Its combination of technology platform and dedicated human support directly parallels MegaPay's model of pairing cloud payroll software with personal service experts.
• OnPay: OnPay is a cloud-based payroll, HR, and benefits service targeted at small businesses and accountants in the US. Like MegaPay, it emphasizes simplicity, all-in-one pricing, accountant-friendly features, and serves a comparable SMB customer base across multiple states.
• Rippling: Rippling offers a unified platform combining payroll, HR, IT, and finance for small to mid-sized US businesses. It directly competes with MegaPay on cloud-based payroll processing with integrated time tracking and HR, while differentiating on broader workforce management (device management, app provisioning) and a modern technology stack.

Broad incumbents

• Paychex: Paychex is a major US payroll and HR solutions provider serving hundreds of thousands of small and mid-sized businesses. Its core offerings — payroll processing, tax filing, time and attendance, benefits administration, and HR support — directly overlap with MegaPay's product suite, and Paychex Flex targets the same SMB segment.
• ADP RUN: ADP RUN is the small-business division of ADP, the largest payroll services provider in the United States. It competes with MegaPay for SMB clients with payroll, tax filing, time tracking, and HR features, but operates with vastly broader scale, brand, and a wider service portfolio beyond the SMB niche.
• Square Payroll (Block): Square Payroll, part of Block, provides full-service payroll, tax filing, and benefits for small US businesses, with deep integration into Square's payments and POS ecosystem. It competes with MegaPay for SMB clients, especially in retail, restaurants, and service businesses, leveraging Block's broader fintech platform.
• QuickBooks Payroll (Intuit): QuickBooks Payroll, offered by Intuit, is a payroll service tightly integrated with QuickBooks accounting software for small businesses. It is one of MegaPay's most direct competitors for QuickBooks-using SMBs and offers similar tax-filing, direct deposit, and benefits features bundled with accounting.

Emerging players

• Wave Payroll: Wave Payroll (by H&R Block) offers payroll services integrated with Wave's free accounting software, targeting very small US businesses and solopreneurs. While typically serving smaller customers than MegaPay, it competes on price and simplicity in the micro-business segment.

Market position

Strengths5 records

Weaknesses4 records

Competitive moat4 records

Key risks5 records

Key highlights6 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about MegaPay usa