Mindoo AI

What Mindoo AI does

Mindoo AI BV is a Belgium-based (Antwerp-headquartered, with operations referenced in Brussels) healthcare AI company founded in 2025 that sells an agentic AI SaaS platform to European hospitals, clinics and medical practices. The product, marketed as 'Mindoo', is a single governed platform on which four core voice-first AI agents are deployed: Sara (Reception), Max (Pre-visit/Intake), Jimmy (Scribe) and Lisa (Follow-up), plus a Custom agent that lets clinical teams configure agents to their own protocols. The agents combine voice/audio, text and structured data to automate patient intake, front-desk calls, documentation drafting and post-visit follow-up in the patient's native language, and integrate with modern European EHR systems.

The platform is positioned as healthcare-grade by design: self-declared MDR, EU AI Act and GDPR-native compliance, with full audit trails, consent handling, EU-based hosting, a published sub-processor list, and a data-processing posture that disclaims using customer data to train or fine-tune models without explicit consent. The product supports SSO via Google and is accessible at platform.mindoo.ai, though no public API or developer portal is offered; end users (staff and patients) must reside in the EU per the Terms of Service.

Mindoo operates a sales-led, demo-gated GTM with subscription SaaS pricing to healthcare institutions (annual billing, no public price list) and converts prospects via a Notion calendar booked with the CEO. The company is led by co-founder/CEO Dr. Gauthier Willemse (a physician) and co-founder/CTO Bart Lens, has 1-10 employees, closed a €5 million seed round in December 2025 co-led by 6 Degrees Capital (6DC) and Syndicate One with strategic angels, has live hospital deployments in Belgium and Germany, and has announced expansion into the Netherlands and France.

Name

Mindoo AI

Legal name

Mindoo AI BV

Website

https://mindoo.ai

Company type

Private

Founded year

2025

Operating status

Operating

Headcount range

11–50 employees

Short description

Mindoo AI is a Belgium-based healthcare SaaS company that sells a voice-first agentic AI platform to European hospitals and clinics, providing configurable AI agents for patient intake, reception, scribing, and follow-up with MDR, EU AI Act and GDPR-native compliance.

Ownership category

akta.pro rank

Product category

Healthcare AI Workflow Platform

NAICS

Software Publishers (513210)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

AI Application Enablement Platforms (Copilot/Agent Frameworks, SDKs) (HDAEANAJ)

akta.pro secondary industries

Conversational AI Platforms (chat/voice bots, orchestration) (HDAAAFAC), Responsible AI, Security & Privacy Platforms (Safety, Guardrails, PII) (HDAEANAG)

Keywords

• Healthcare AI agents
• Clinical workflow automation
• Patient intake software
• Medical scribe AI
• Healthcare SaaS platform

Headquarters

HQ city

Berchem

HQ country

Belgium

HQ region

Europe

Offices3 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure, Others

Revenue model

1. Enterprise SaaS subscription: Healthcare institutions (the 'Employer') purchase a subscription to the Mindoo platform; healthcare staff users then receive a restricted, revocable, non-exclusive license to access the platform for the duration of the employer's subscription. Recurring B2B SaaS revenue.
2. Trial / pilot deployments: Trial and pilot environments (demo accounts, proof-of-concept deployments, limited free-access periods) provided to prospective clients under trial-specific data protection terms, designed to convert into paid subscriptions.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels7 records

Core offering

Mindoo AI builds and sells a voice-first, agentic AI SaaS platform that hospitals, clinics and medical practices use to automate patient intake, reception, clinical documentation, and post-visit follow-up. The platform is sold as an enterprise B2B subscription to healthcare institutions, which then grants staff access to configurable AI agents (Reception, Pre-visit/Intake, Scribe, Follow-up, and a Custom agent) running inside a governed, EU-compliant infrastructure that integrates with modern EHR systems.

Product overview

Mindoo AI offers a single unified agentic AI platform (the Mindoo Platform) for hospitals and care providers, sold as SaaS and accessed at platform.mindoo.ai, on top of which four core configurable AI agents are deployed — Max (Pre-visit/Intake agent), Sara (Reception agent), Jimmy (Scribe agent) and Lisa (Follow-up agent) — together with a Custom agent option that lets clinical teams build their own agents to fit existing workflows. The platform wraps these agents in a safe, governed infrastructure (audit trails, consent handling, EU-based hosting, GDPR-native data protection, MDR and EU AI Act alignment) and supports integration with modern EHR systems, so customers can adopt agents incrementally rather than rip-and-replace their existing systems.

Differentiator

Problem solved

Functional benefit

Brands

• Max (Intake agent): Mindoo's branded Intake agent that collects symptoms and history from patients before the visit and prepares a clear summary for the clinician.
• Sara (Reception agent)
• Jimmy (Scribe agent)
• Lisa (Follow-up agent)

Products and services

• Mindoo Platform European agentic AI SaaS platform for healthcare that lets hospitals configure, deploy, and govern voice-first AI agents to automate structured intake, documentation drafting, follow-up, and front-desk workflows within a single auditable, GDPR-native environment. Includes role-based access, full audit trails, EU-based hosting, and integration with modern EHR systems. Sold as an enterprise subscription to healthcare institutions.
• Max (Intake agent) Pre-visit/intake agent that collects symptoms, history and medications from patients before the appointment and prepares a clear summary for the clinician, with patients able to answer in their own language. Part of the Mindoo Platform.
• Sara (Reception agent) Reception agent that answers routine phone calls, handles bookings, rescheduling, and simple patient requests, providing instant multilingual responses to lighten the front-desk workload. Part of the Mindoo Platform.
• Jimmy (Scribe agent) Scribe agent that drafts clinical notes, letters and orders and surfaces the details clinicians need in seconds, processing consultation audio and producing transcriptions and structured clinical summaries for professional review. Part of the Mindoo Platform.
• Lisa (Follow-up agent) Follow-up agent that checks in with patients after visits, monitors recovery, and alerts the care team if something needs attention, supporting post-visit communication and care pathways. Part of the Mindoo Platform.
• Custom agent Configuration capability that lets clinical teams describe their own workflows so the platform builds an agent that follows those rules, reflecting each hospital's protocols, languages, and specialty workflows. Part of the Mindoo Platform.

Quantifiable outcome

• Faster and more complete patient intake
• +3 more outcomes

Segments5 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration1 record

AI capability10 records

Feature6 records

Scale indicators6 records

Recent moves6 records

Expansion highlights6 records

Direct peers

• Abridge: US-based ambient AI scribe and clinical conversation platform that drafts clinical notes and patient summaries from clinician–patient conversations. Directly comparable to Mindoo's Scribe and Intake agents and serves the same hospital procurement buyer.
• DeepScribe: AI medical scribe that automates clinical documentation for physicians and health systems. Closely overlaps with Mindoo's Jimmy (Scribe) agent and shares the same enterprise hospital sales motion.
• Suki AI: AI voice assistant for clinicians that generates notes, codes encounters and answers clinical questions. Comparable to Mindoo's voice-first Scribe and Reception agents and targets the same clinician end user.
• Nabla: European AI copilot for clinicians that drafts notes and clinical documentation from patient encounters. Closest geographic and product peer to Mindoo's Scribe and Intake capabilities, with similar language and EHR integration requirements.
• Ambience Healthcare: AI platform that drafts clinical notes, codes encounters and generates documentation for health systems. Competes head-to-head with Mindoo's Scribe agent in the enterprise hospital segment.
• Notable: AI-driven workflow automation platform for hospitals covering intake, scheduling, documentation and patient outreach. Directly comparable to Mindoo's combined Receptionist, Intake, Scribe and Follow-up agent suite.

Emerging players

• Regard: AI clinical assistant that analyses patient data to surface diagnoses and documentation suggestions for hospitals. Adjacent to Mindoo's documentation and intake use cases, with focus on decision support rather than workflow automation.
• Eleos Health: AI documentation and insights platform for behavioural health providers, automating session notes and progress tracking. Comparable architecture to Mindoo's Scribe agent but focused on mental health specialty.
• Tandem: European AI clinical assistant that automates documentation and clinician workflows. Comparable to Mindoo's documentation and intake agents with a similar European regulatory positioning.

Broad incumbents

• Microsoft Nuance (Dragon Medical / DAX Copilot): Long-established clinical voice recognition and ambient documentation suite (DAX Copilot) owned by Microsoft. Competes with Mindoo's Scribe and Reception agents as a broad incumbent with deep EHR integration and global enterprise reach.

Market position

Strengths4 records

Weaknesses5 records

Competitive moat6 records

Key risks6 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/mindooai

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds1 record

Investors2 records

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Mindoo AI