National Archives

What National Archives does

National Archives, Inc. is a privately held, founder-owned document management company founded in 1998 and headquartered at 605 Locust St., Garden City, New York. The company provides a full lifecycle of physical and digital records services — secure offsite document storage, certified paper shredding, document scanning with OCR, IT asset destruction with DoD-compliant data wiping, vault and pallet storage, and HIPAA-compliant medical records custodian services for retiring physicians. Its primary technology is the proprietary Web IMS (Web-based Inventory Management System), a browser-accessible client portal that enables 24/7 inventory tracking, barcode-based chain-of-custody, retrieval requests, and service ordering; the platform is built atop third-party records management software from O'Neil Software.

The customer base is concentrated in the Long Island and New York metro area and consists of hundreds of small and mid-sized clients across four primary verticals: healthcare providers (HIPAA-regulated medical records), legal practices (contract and litigation files), accounting/financial firms, and general businesses. Pricing is structured as subscription-based recurring storage (from $59/month itemized and $249+/month for pallet storage), recurring or transactional shredding (consoles from $40-$119/month, drop-off at $0.60/lb versus $1.50/lb at retail drop-off points), flat-rate scanning (from $195/box), and unit-priced IT asset destruction (from $4.50/item). Go-to-market blends a sales-led direct-to-business field motion with a direct-to-consumer e-commerce shop; NAID AAA Certification and HIPAA compliance posture support sales into regulated verticals.

The business is operated by founders/owners with no institutional funding, no parent company, and no disclosed M&A activity. Headcount is in the 11-50 range. National Archives positions itself explicitly as a locally owned alternative to large national document management companies (Iron Mountain, GRM), emphasizing personal service, transparent pricing, and 26+ years of regional operating history. Revenue is not publicly disclosed.

Name

National Archives

Legal name

National Archives, Inc.

Website

https://natlarchives.com

Company type

Private

Founded year

1998

Operating status

Operating

Headcount range

11–50 employees

Short description

National Archives is a privately held, Long Island-based document management company founded in 1998 that provides secure offsite storage, certified paper shredding, document scanning, and IT asset destruction to hundreds of SMB clients across healthcare, legal, financial, and general business verticals in the New York metro area.

Ownership category

akta.pro rank

Product category

Records Management Services

NAICS

General Warehousing and Storage (493110), Web Search Portals, Libraries, Archives, and Other Information Services (519)

SIC

Public Warehousing & Storage (4220)

akta.pro primary industry

Secure & Vital Records Storage (Fireproof, Disaster-Recovery, Chain-of-Custody) (TLALALAI)

akta.pro secondary industries

Healthcare & Medical Records Storage (Hospitals, Clinics) (TLALALAD), Records Digitization & Archiving (Legacy Files, Retention Support) (BPAAAKAG), Legal & Compliance Records Storage (Law Firms, Courts, eDiscovery Physical) (TLALALAB), Financial Records Storage (Banking, Insurance, Accounting) (TLALALAC)

Keywords

• Document storage services
• Paper shredding services
• Document scanning services
• Records management services
• Secure data destruction

Headquarters

HQ city

Garden City

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Infrastructure, Supply Chain, Technology or R&D, Marketing or Sales

Revenue model

1. Document Storage Services: Monthly recurring fees for secure offsite document storage in climate-controlled facilities. Includes pallet storage, vault storage, and standard document storage options.
2. Paper Shredding Services: One-time and recurring shredding services including scheduled pickups, drop-off shredding, and bulk destruction. Revenue from per-pound pricing and console/bin rentals.
3. IT Asset Destruction: Secure destruction of hard drives, computers, laptops, phones, and electronic waste. Per-unit pricing with optional itemization.
4. Document Scanning Services: Flat-rate document digitization services converting paper to searchable digital files. Includes OCR, file naming, indexing, hosting, and optional shredding upon completion.
5. Products and Supplies: Sale of document storage boxes, shredding consoles, barcode labels, and other supplies through online shop.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels6 records

Core offering

National Archives provides secure off-site document storage, document scanning/digitization (with OCR), and certified paper shredding services for businesses and individuals across Long Island and New York metropolitan area. Services are delivered from a climate-controlled facility in Garden City, NY, supported by a web-based inventory management portal (Web IMS), barcode-based chain of custody tracking, HIPAA-compliant medical records custodianship, IT asset destruction, and complementary storage supplies sold via an online shop.

Product overview

National Archives offers a suite of professional document management solutions organized around three core service pillars: Document Storage, Document Scanning, and Secure Paper Shredding. The core platform provides secure, climate-controlled off-site document storage with 24/7 web-based access through the Web IMS (Inventory Management System). Supporting modules include Data Destruction & E-Waste services, Medical Records Custodian (HIPAA-compliant custodial records management for healthcare providers), Vault Storage (high-security storage for sensitive documents), Pallet & Inventory Storage, and Drop-Off Shredding. The company also offers a comprehensive online shop featuring recurring shredding consoles (24-inch, 36-inch, 65-gallon, and 96-gallon options), storage boxes (standard, letter-sized, and legal-sized), barcode labeling systems, and flat-rate document scanning services. The product portfolio operates as an integrated ecosystem where storage clients can seamlessly add scanning, shredding, and destruction services as needed.

Differentiator

Problem solved

Functional benefit

Brands

• Web IMS: Web-based Inventory Management System for document tracking, retrieval, and chain of custody management accessible 24/7 via browser.

Products and services

• Document Storage Services Secure, climate-controlled off-site document storage with 24/7 web-based access via the Web IMS platform. Supports medical records, legal documents, accounting files, HR documents, and other corporate records with barcode chain of custody tracking. Recurring monthly subscription pricing from $59.
• Secure Document Scanning Document scanning and ECM (Enterprise Content Management) solutions that convert paper documents into searchable PDFs using OCR technology, stored securely in the cloud for 24/7 access. Flat-rate pricing from $195 per box, with optional hosting on AWS or Microsoft SharePoint for 60 days.
• Secure Paper Shredding Off-site commercial and residential document shredding with pickup and drop-off options. Includes scheduled recurring shredding and bulk destruction services, with certificate of destruction provided. Subscription console rentals from $40/month and per-box bulk shredding from $12.
• Data Destruction and E-Waste Secure destruction of IT assets including hard drives, computers, laptops, phones, and electronic waste with itemized barcode and serial number tracking, certificate of destruction, and DoD 3-pass data wipe. Prices from $4.50 per item.
• Medical Records Custodian HIPAA-compliant custodial records management for retiring physicians and medical practices, including patient notifications, secure storage, retrieval, retention compliance spanning decades, and certified destruction of medical records.
• Drop-Off Shredding Walk-up shredding service at the Garden City, NY facility Monday through Friday, 7:30am-3pm. Accepts paper documents, files, boxes, devices, hard drives, computers, and other IT assets at $0.60/lb with $40 minimum service charge.
• Pallet and Inventory Storage Secure climate-controlled pallet storage for bulk items, documents, personal items, and inventory. Includes pickup/delivery options in the Tri-State NY area, billed monthly from $249 plus $15 per pallet movement with minimum 3-month commitment.
• Vault Storage High-security storage for sensitive documents including estate plans, wills, powers of attorney, birth certificates, marriage records, deeds, and titles. Features 24/7 monitoring, climate control, disaster resistance, and tamper-proof sealing.
• IT Asset Destruction and Recycling Service Package Online-shop packaged secure IT asset destruction service for hard drives, servers, workstations, laptops, phones, and other electronic devices. Includes optional itemization with barcode and serial number tracking. Prices from $4.50 per unit.
• Scan Docs - Flat Rate Service Package Flat-rate document scanning service that converts hard-copy files into searchable PDF documents with OCR. Includes secure cloud hosting via AWS or SharePoint for 60 days. Prices from $195 per box.
• Web IMS (Inventory Management System) Cloud-based web portal for real-time tracking and management of stored documents. Provides unique user logins, inventory management, viewing and editing of contents, and placing service requests for pickup, delivery, or destruction. Accessible 24/7 via browser.

Quantifiable outcome

• File retrieval within 24 hours
• +2 more outcomes

Named customers4 records

Segments6 records

Ideal customer profiles5 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration2 records

AI capability2 records

Feature4 records

Partnerships

Three partnerships are on record, tiered core and supporting.

• i-SigmacoreStrategic or Co-development PartnerInternational Secure Information Governance & Management Association (i-SIGMA) is the industry trade association for secure data destruction and records management service providers. i-Sigma enforces standards and ethical compliance, maintaining NAID AAA Certification and PRISM Privacy+ Certification programs. National Archives partners with i-Sigma to maintain certification standards and compliance.
• O'Neil SoftwarecoreTechnology or IntegrationLeading provider of records and information management solutions for physical records centers worldwide. O'Neil serves over 1,000 locations across 88 countries. National Archives uses O'Neil software for day-to-day management of file types throughout their lifecycle from creation to secure disposal.
• Digitech SystemssupportingTechnology or IntegrationProvides digital document and information management solutions including cloud-based and on-premises systems. Digitech Systems offers tools for data capture, workflow automation, and compliance management with promise of 'Any Document, Anywhere, Anytime.'

Scale indicators3 records

Recent moves6 records

Expansion highlights6 records

Broad incumbents

• Iron Mountain Incorporated: Global leader in physical and digital records storage, shredding, and data destruction. National Archives explicitly positions itself as a local alternative to Iron Mountain, offering the same core suite (storage, shredding, scanning, IT asset destruction) on a much smaller regional footprint.
• GRM Information Management Services: Large multi-region records and information management provider offering document storage, scanning, shredding, and digital solutions. Directly named by National Archives as a competitor, with overlapping service catalog and a broader geographic reach.
• Shred-it (Stericycle): Large-scale secure shredding and information destruction provider, now part of Stericycle. Competes directly with National Archives on shredding service contracts across the New York metro area.
• Cintas Records Management: National provider of document destruction and storage services through its uniform/services platform. Overlaps with National Archives on recurring shredding consoles and secure document storage offerings.

Direct peers

• Access Information Management: Mid-sized records management company providing physical storage, secure shredding, and digital imaging services to regulated industries. Comparable business model and customer mix to National Archives across healthcare, legal, and financial verticals.
• Corodata Records Management: Regional document storage and shredding provider operating secure records centers. Closely comparable to National Archives in service offerings (offsite storage, shredding, scanning) and SMB/mid-market customer base.
• Vital Records Control: Records storage, shredding, and digital imaging provider with a strong footprint across multiple US regions. Directly comparable service catalog and HIPAA-compliant storage positioning.
• Proshred Security: Mobile and drop-off document destruction provider with NAID AAA certification; directly competes with National Archives on shredding services in the Northeast US market.

Emerging players

• Datasite (formerly Merrill Corporation): Digital-focused information governance provider; while more deal-room-centric, it competes in the records digitization and secure document workflow space adjacent to National Archives' scanning and Web IMS offering.

Regional players

• eRecords Solutions: Regional document scanning and records management provider serving similar SMB and regulated-vertical clients. Comparable in scale and offering mix to National Archives, particularly on digitization services.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• Instagraminstagram.com/national.archives.inc
• Xx.com/NARCHIVES
• Facebookfacebook.com/nationalarchives
• LinkedInlinkedin.com/company/national-archives-inc-

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about National Archives