Maxwell-Kates

What Maxwell-Kates does

Maxwell-Kates, Inc. is a New York City-based residential property management company founded in 1986, serving cooperative and condominium communities throughout the five boroughs of the New York metropolitan area. The firm manages nearly 200 buildings containing over 15,000 units, providing core services including board advisory, financial management and planning, regulatory compliance (including Local Law expertise), building staff management, resident relations, operations management, technology implementation, and new development services. Maxwell-Kates augments its core offering with specialized in-house resources spanning financial and accounting services, mechanical systems and new construction, real estate law with in-house counsel, tax certiorari consulting, and building transitions, as well as affiliate service lines including MKI Energy Solutions, MKI Insurance Brokerage, MKI Brokerage, and Be Clean New York.

The company operates on a property management fee model with individually negotiated contracts per building, supplemented by transactional fees such as approximately $275 per condo questionnaire processed for lenders. Its technology infrastructure is built on integrated third-party platforms — Microsoft Office 365/TEAMS (including Co-Pilot AI), MRI for financial management, AvidXchange for vendor payments, ClickPay for billing and collections, ADP for payroll, and Domecile for document management — rather than proprietary systems. The firm was acquired by Associa, North America's largest community management company, in 2019, gaining access to national resources while preserving its local NYC market identity, leadership, and client relationships.

Name

Maxwell-Kates

Legal name

Maxwell-Kates, Inc.

Website

https://maxwellkates.com

Company type

Private

Founded year

1986

Operating status

Operating

Headcount range

101–250 employees

Short description

Maxwell-Kates is a New York City-based residential property management firm founded in 1986, serving nearly 200 co-op and condominium buildings with over 15,000 units across the NYC metropolitan area through board advisory, financial management, and specialized in-house services.

Ownership category

akta.pro rank

Product category

Residential Property Management

NAICS

Residential Property Managers (531311), Real Estate Property Managers (53131)

SIC

Real Estate Agents & Managers (For Others) (6531)

akta.pro primary industry

Townhome & PUD Association Management (BPAJAHAE)

Keywords

• Residential property management
• Cooperative management services
• Condominium management services
• Building management services
• Real estate management

Headquarters

HQ city

New York

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Infrastructure

Revenue model

1. Property Management Services: Core property management services for co-ops and condominiums including board advisory, resident relations, building staff management, financial management, legal support, regulatory compliance, operations management, technology implementation, and new development services. Revenue is generated through management fees charged to managed properties.
2. Ancillary Specialist Services: Specialized in-house resources including financial and accounting services, financial services (mortgages, refinances, lines of credit, construction loans), mechanical systems and new construction, real estate law with in-house counsel, tax certiorari consulting, building transitions, and specialized Mitchell-Lama services. These augment the core property management offering.
3. Condo Questionnaire Processing: Fees charged to complete condo questionnaires for mortgage lenders, typically around $275 per questionnaire to provide detailed building financial and operational information.

Pricing tiers

Go-to-market motion2 records

Distribution channels1 record

Marketing channels5 records

Core offering

Maxwell-Kates, Inc. is a full-service residential property management firm that manages New York City cooperative and condominium communities on behalf of co-op and condo boards. Services include board advisory, financial management and planning, building staff management, resident relations, regulatory and legal compliance, operations and physical plant management, technology solutions, and new development support. The firm is complemented by in-house specialist resources covering financial services, real estate law, tax certiorari, mechanical systems, and building transitions, and is supported by affiliate service lines in energy, insurance brokerage, real estate brokerage, and cleaning/maintenance.

Product overview

Maxwell-Kates, Inc. is a full-service real estate management company serving the New York Metropolitan area since 1986. The company operates as a single unified property management offering with specialized in-house resources and affiliate services. Core property management services are augmented by specialized resources including financial and accounting, financial services, mechanical systems and construction, real estate law with in-house counsel and tax certiorari consulting, and building transitions. The company also offers an educational video series called Maxwell-Kates Minute for board members, and maintains affiliate services through MKI Energy Solutions, MKI Insurance Brokerage, MKI Brokerage, and Be Clean New York. The company was acquired by Associa in 2019 and manages nearly 200 buildings with over 15,000 units.

Differentiator

Problem solved

Functional benefit

Products and services

• Property Management Services Full-service property management for NYC co-op and condominium boards covering board advisory, resident relations, building staff management, luxury and hospitality training, financial management and planning, legal support, regulatory compliance, operations and physical plant management, technology implementation, landmark-designated buildings expertise, new development services, and Mitchell-Lama specialists.
• Specialized Dedicated Resources In-house specialist expert resources including financial and accounting services, financial services (mortgages, refinances, lines of credit, construction loans), mechanical systems and new construction, real estate law with in-house counsel, and building transitions.
• Tax Certiorari Services Annual protests of assessed property values through tax certiorari proceedings, including explanation of the overall process, strategy development, review of new assessments, and collaboration with counsel and accountants.
• Condo Questionnaire Processing Fees charged to complete condo/co-op questionnaires for mortgage lenders, typically around $275 per questionnaire, covering 50-150 questions per questionnaire about building financial health, structural integrity, and operational status.
• MKI Energy Solutions Energy solutions services offered through MKI affiliates for buildings managed by Maxwell-Kates.
• MKI Insurance Brokerage Insurance brokerage services offered through MKI affiliates for buildings managed by Maxwell-Kates.
• MKI Brokerage Real estate brokerage services offered through MKI affiliates for buildings managed by Maxwell-Kates.
• Be Clean New York Cleaning, maintenance, and remediation services offered through an MKI affiliate for buildings managed by Maxwell-Kates.

Quantifiable outcome

• Nearly 200 buildings and over 15,000 units under management
• +2 more outcomes

Named customers3 records

Segments2 records

Ideal customer profiles2 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration6 records

Feature3 records

Partnerships

Ten partnerships are on record, tiered core and minor.

• AssociacoreStrategic or Co-development Partner · 1 January 2019Maxwell-Kates was acquired by Associa in 2019. Associa is the largest community management service company in North America with 300+ branch offices, 19,000+ team members, and 7.5 million residents served. The acquisition provides Maxwell-Kates with national resources and support while preserving local market identity, people, experience, expertise, and relationships.
• Associa CarescoreStrategic or Co-development PartnerAssocia Cares is the 501(c)(3) charitable arm of parent company Associa, providing relief and support to families displaced from their homes due to natural and human-made disasters. Maxwell-Kates has partnered with Associa Cares since 2022, raising nearly $1 million over four years through the annual Vendor Roundtable event to help families impacted by disasters including the Bronx fire.
• Associa Sister Companies (NYC Region)minorStrategic or Co-development PartnerMaxwell-Kates collaborates with other Associa-owned companies in the NYC region including Leiter Property Management and five other Associa sister companies to co-host the annual Associa Cares Vendor Roundtable event and share expertise.
• MicrosoftcoreTechnology or IntegrationTechnology partner providing Office 365/TEAMS for office productivity, Co-Pilot AI capabilities, secure document storage, file sharing and permissioned access, email, collaboration, and video/audio calls.
• MRI SoftwarecoreTechnology or IntegrationTechnology partner providing financial and P&L management systems for property management operations.
• AvidXchangecoreTechnology or IntegrationTechnology partner providing vendor invoice processing and payments solutions.
• ClickPaycoreTechnology or IntegrationTechnology partner providing billing and collection services for monthly maintenance, common charges, and rent payments. Used for online payment processing for residents.
• ADPcoreTechnology or IntegrationTechnology partner providing payroll system for managing building staff payroll.
• Domecile (formerly Board Packager)coreTechnology or IntegrationTechnology partner providing document repository platform for building alteration agreements, purchase and rental applications, leases, and building financial information accessible via mki.boardpackager.com.
• Be Clean New YorkminorImplementation/ SI/ Consulting PartnerMKI affiliate providing cleaning, maintenance, and remediation services to managed properties.

Scale indicators7 records

Recent moves6 records

Expansion highlights4 records

Broad incumbents

• FirstService Residential: North America's largest residential property manager, managing over 1.8 million units across major markets including NYC. Directly comparable to Maxwell-Kates in core service offering (co-op/condo management), but operates at vastly greater scale and broader geographic footprint.

Direct peers

• AKAM Associates: Long-established NYC-based residential property management firm serving cooperatives, condominiums, and rental buildings. Drew Posner, MKI's EVP of Client Services, previously served at AKAM, indicating direct competitive overlap in NYC co-op/condo management talent and clients.
• Brown Harris Stevens Residential Management: NYC-focused residential property management arm of Brown Harris Stevens, serving luxury cooperatives and condominiums. Drew Posner previously served as VP-Managing Director here, demonstrating direct competition for premium NYC co-op/condo mandates.
• Rose Associates: NYC-headquartered property management and development firm with a strong co-op, condo, and rental management practice. Comparable in NYC market focus and luxury building client base to Maxwell-Kates.
• The Andrews Organization: Established NYC residential property management firm specializing in cooperatives and condominiums. Direct peer offering overlapping services in the same NYC geography and target client segment.
• Halstead Management: NYC property management subsidiary of Halstead Real Estate, focused on cooperatives and condominiums. Comparable in client base, building type focus, and NYC metro coverage.
• Charles H. Greenthal Management: Long-standing NYC property management firm serving cooperatives, condominiums, and rental buildings. Directly comparable in NYC residential management services and client profile.
• Midboro Management: NYC-based residential property management firm serving cooperatives, condominiums, and rental buildings across the five boroughs. Direct peer in terms of service scope and target market.
• Leiter Property Management: Associa sister company in NYC that co-hosts the Associa Cares Vendor Roundtable with Maxwell-Kates. Directly comparable as another Associa-affiliated NYC residential property manager with overlapping co-op/condo service offerings.

Regional players

• Compass Property Management: Property management arm of Compass, the national real estate brokerage. Provides co-op/condo management services primarily outside NYC in Compass's other regional markets; competes for similar service lines but with limited NYC overlap.

Market position

Strengths5 records

Weaknesses4 records

Competitive moat4 records

Key risks5 records

Key highlights7 records

Customer concentration

• Xx.com/maxwellkates

Revenue estimate

Valuation estimate

Number of profiles

Profiles9 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Maxwell-Kates