What Van Brug Software does

Van Brug Software (legal entity Notarissoftware Nederland B.V.) is a Netherlands-based vertical SaaS vendor founded in 1985 and headquartered in Apeldoorn, operating as a subsidiary of Total Specific Solutions (TSS) since 2015. The company develops and maintains Codex, a comprehensive practice-management platform for Dutch notary offices covering case management, document production, client dossier handling, regulatory compliance (Wwft anti-money laundering, AVG/GDPR, GIN information security), and integration with government registries (KVK, Kadaster via SYVAS, CTR). Codex is complemented by modular add-ons including Online Dossier (secure client portal), Tekstproductie/PTP (questionnaire-driven document automation), Robin (autonomous process automation), Offertemodule (quote management), and Managementinformatie (business intelligence with AFAS ERP integration). The technical stack consists of a WPF client, a .NET 5 application server on ASP.NET Core, a SQL Server database, an Azure-hosted customer portal, and a .NET 6 REST API for telephony integration via SignalR and OAuth2.

The company serves more than 300 Dutch notary offices, described as market leadership in the segment, and employs 35-40 people organized into Research & Development, Customer Care, Consultancy, Sales & Marketing, and General & Administration teams led by Director Gerben Roebersen. Revenue is generated primarily through recurring Codex subscriptions and annual consultancy subscriptions (1/2/3 consultant-day tiers), supplemented by implementation and migration professional services, paid online training (EUR 99-250 per session), customer success management, and one-time add-on module fees (EUR 393-1,602 for Offertemodule tiers). Distribution is exclusively direct via account managers conducting on-site demonstrations and customized presentations, supplemented by a content marketing stack (NotariaatKennis platform, podcast, webinars, annual events). The business is ISO 27001:2022 and ISO 9001:2015 certified, with a Software Borg escrow arrangement satisfying legal continuity requirements for notary sector software.

Name

Van Brug Software

Legal name

Notarissoftware Nederland B.V.

Website

https://vanbrug.nl

Company type

Private

Founded year

1985

Operating status

Operating

Headcount range

11–50 employees

Short description

Van Brug Software provides Codex, a comprehensive practice-management and document-automation platform for Dutch notary offices. Founded in 1985 and serving 300+ offices in the Netherlands, the company operates as a subsidiary of TSS and generates revenue via subscriptions, consultancy, and implementation services.

Ownership category

akta.pro rank

Headquarters

HQ city

Apeldoorn

HQ country

Netherlands

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales

Revenue model

1. Software Licensing (Codex): Core software platform subscription for notary offices including all modules for daily operations, document management, compliance, and client management.
2. Consultancy Subscription: Annual consultancy subscription with 1, 2, or 3 consultant days per year to optimize software usage, train staff, and provide tailored advice for each office.
3. Implementation Services: Professional services for implementing Codex at new customer offices, including system setup, data migration, and initial training.
4. Online Training: Paid online training sessions for Codex users including basic training, specialized modules (SEPA, invoicing, dossier management), and new functionality updates.
5. Customer Success Management: Dedicated customer success management including value realization reports and on-site support for optimizing software usage.

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels9 records

Core offering

Van Brug Software (legally Notarissoftware Nederland B.V.) develops Codex, an integrated practice management platform designed specifically for Dutch civil-law notary offices. The software supports document drafting, case/dossier management, deed registration, and back-office administrative workflows. The company has been serving Dutch notaries since 1985 and is headquartered in Apeldoorn, Netherlands, with a staff of 35-40 employees.

Product overview

Van Brug Software offers Codex, a comprehensive software platform for Dutch notary offices. The product portfolio includes a modular architecture with core platform Codex plus specialized add-on modules including Online dossier (document sharing), Tekstproductie/PTP (automated document production), Robin (autonomous process automation), Offertemodule (quote management), and Managementinformatie (business intelligence). The platform integrates with government registries (KVK, Kadaster via SYVAS), compliance tools (WwfTrace for WWft), identity verification services (RestPort WID-scanner), and accounting systems (AFAS). Van Brug also provides professional services including consultancy subscriptions, customer success management, implementation, and migration services.

Differentiator

Problem solved

Functional benefit

Brands

• Codex: Primary software product for Dutch notary offices - a comprehensive case management and document production system used for daily notary operations.
• NotariaatKennis
• Robin

Products and services

• Codex Codex is an integrated practice management software for Dutch civil-law notary offices, covering deed drafting, case/dossier management, deed registration, and back-office administrative workflows. It is sold to Dutch notary practices as their primary office management system.

Quantifiable outcome

• Dossier creation time reduced by up to 80% with Robin automation
• +3 more outcomes

Named customers8 records

Segments3 records

Ideal customer profiles1 record

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration11 records

AI capability7 records

Feature9 records

Partnerships

Seven partnerships are on record, tiered core and minor.

• Total Specific Solutions (TSS)coreOthers · 1 January 2015Parent company providing independence and strength with extensive expertise. TSS has over 160 European software companies in 14 countries across various sectors including notary, healthcare, and retail.
• Topicus.comminorOthers · 1 January 2015Part of the Topicus.com umbrella alongside TSS, contributing to the broader software ecosystem.
• Software BorgcoreStrategic or Co-development PartnerSoftware Borg provides escrow arrangement ensuring Codex software remains available even if Van Brug Software faces continuity issues. This satisfies legal and regulatory requirements for backup plans in software for the notary sector.
• WwfTracecoreTechnology or IntegrationWwfTrace application integrated with Codex for structured and efficient Wwft (anti-money laundering) investigations. Dossiers created in Codex transfer seamlessly to WwfTrace.
• NotarisdossiercoreStrategic or Co-development PartnerCo-development partner for NotaChat AI solution, similar to ChatGPT but developed for secure use within the software vendor environment with access to notary knowledge and Codex manuals.
• YonderminorStrategic or Co-development PartnerPart of Total Specific Solutions. Head of Innovation Paul Cirstean led breakout session at Notariaat van de Toekomst event on AI opportunities and challenges.
• Microsoft AzurecoreTechnology or IntegrationPrimary cloud infrastructure provider for Codex cloud solutions, Azure Virtual Desktop, and REST API. Data centers in Amsterdam and Eemshaven for hosting.

Scale indicators7 records

Recent moves7 records

Expansion highlights6 records

Emerging players

• Notarisdossier: Dutch notary knowledge and tooling provider that co-developed NotaChat with Van Brug. Comparable as a niche player operating in the same vertical with overlapping knowledge-base and content offerings, positioning it as both a partner and partial competitor.
• NetApp Software Group: Dutch provider of business software for legal and notary-adjacent professional services. Comparable as a smaller Dutch vertical player competing for the same professional services software wallet share.

Broad incumbents

• Visma: Northern European software group with multiple legal and accounting products (including legacy ENTRAR notary software in the Netherlands). Comparable as a broad incumbent that can bundle notary software with adjacent legal/accounting solutions.
• AFAS Software: Major Dutch ERP/payroll software vendor whose AFAS Profit integrates with Codex for financial reporting. Comparable as a Dutch business-software incumbent that touches the same customers and could expand into vertical practice management.
• CaseWare (Wolters Kluwer): Provider of audit, accounting, and legal document/engagement software, often embedded inside professional services firms. Comparable for its document automation and compliance workflows used by legal and notary-adjacent professionals.
• Wolters Kluwer: Large global provider of legal, tax, and regulatory information software with a strong Dutch footprint in legal practice management. Comparable as an established legal-tech incumbent whose broader suite could compete with Codex at larger Dutch notary offices.

Direct peers

• Digilog: Dutch supplier of practice management and case management software for notaries and legal professionals. Direct competitor to Codex in the Dutch notary vertical, with overlapping dossier, document, and KVK/Kadaster workflow functionality.
• Fenêtre Notariaat Software: Netherlands-based provider of notarial practice management software covering dossier, deed, and financial workflows. Direct peer competing for the same Dutch notary office customers with comparable core case management capabilities.

Others

• DocuSign: Global e-signature and agreement cloud platform used across legal workflows. Comparable as an adjacent enabling technology whose digital signing features (integrated into Codex) could over time be expanded into broader CLM functionality that competes with Codex's document automation.

Regional players

• Silk (Software for Notaries): Dutch regional software supplier focused on legal and notarial practice tools. Comparable as a smaller regional peer serving overlapping Dutch notary workflows with similar document management and compliance positioning.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• LinkedInlinkedin.com/company/notariaat-van-de-toekomst

Compliance4 records

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Van Brug Software