Systems@work
Systems@work (founded 1992) is a privately held Czech- and UK-based enterprise software company that builds configurable expense, time, forms, and e-invoicing workflow software certified across seven major ERP platforms, serving mid-market and enterprise customers in over 30 countries.
- Company typePrivate
- Founded1992
- HeadquartersPraha, Czechia
- Headcount—
- GTM typeB2B
- OfferingSoftware
What Systems@work does
Systems@work (legal entity systems@work s.r.o., founded 1992) is a privately held enterprise software company headquartered in London with engineering operations in Prague that builds configurable finance workflow software for mid-market and enterprise customers. Its core product suite comprises four flagship modules: expense@work (expense management with AI receipt reading and policy validation), time@work (Professional Services Automation for time recording, billing, and utilization reporting), forms@work (configurable business forms and approval workflows), and invoices@work plus systems@work Connect (e-invoicing compliance for UK and EU mandates with direct connections to national platforms). Native, certified integrations span seven major ERP and finance platforms — Infor SunSystems, Microsoft Dynamics 365, Microsoft Business Central, SAP, Coda, Workday, and NetSuite — supported by a browser-based Professional Services Workbench, a customer-facing Workbench, and a MAUI-based mobile app available on iOS and Android. AI capabilities cover computer vision for receipt recognition, speech-to-text for mobile form entry, anomaly detection for expense policy breaches, and context-aware generative suggestions in the planned Version 9 release.
The business operates a hybrid revenue model: SaaS subscriptions billed annually, perpetual on-premise licenses for customers managing their own infrastructure, and professional services covering implementation (typically 8 to 30 days but extending into multi-hundred-day projects for complex deployments). Go-to-market combines direct enterprise field sales, an international partner and reseller network covering more than 30 countries, and a mobile- and cloud-led self-serve trial motion. The customer base spans 12 named verticals (Accounting & Audit, Consulting, Finance & Insurance, Advertising, AEC, Hospitality, Pharmaceuticals, IT & Telecoms, Legal, Not For Profit, Oil & Gas, and Public Sector) with reference logos including KPMG, Lloyd's of London, BRIT, Charles Taylor, Mining Remediation Authority, Marie Stopes International, Bord Bia, and Integral. End customers range from organizations of 50 employees up to deployments of 50,000+ users.
No revenue, headcount, or funding figures are publicly disclosed; the company appears to be founder/management-controlled with no evidence of institutional equity investment, M&A, or public listing. Operations are organized around a UK headquarters, a Czech engineering center, and North American leadership, with GDPR-compliant data residency in EU regions and certification coverage spanning the seven major ERP integrations referenced above.
Systems@work firmographics
Firmographics- Name
- Systems@work
- Legal name
- systems@work s.r.o.
- Website
- https://systemsatwork.com
- Company type
- Private
- Founded year
- 1992
- Operating status
- Operating
- Short description
- Systems@work (founded 1992) is a privately held Czech- and UK-based enterprise software company that builds configurable expense, time, forms, and e-invoicing workflow software certified across seven major ERP platforms, serving mid-market and enterprise customers in over 30 countries.
- Ownership category
- akta.pro rank
Systems@work industry classification
Industry- Product category
- Enterprise Finance Workflow Software
- NAICS
- Software Publishers (513210), Custom Computer Programming Services (541511)
- SIC
- Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Expense Management & Reimbursements Administration (BPACAIAH)
- akta.pro secondary industries
- Enterprise Work Management & Collaborative Workflow Platforms (HDAEAHAI), Workflow Automation & No-Code Collaboration (BPAMAMAK), Bill Pay, Invoicing & Payables Platforms (BPAMAFAF)
Keywords
Where Systems@work is headquartered
LocationHeadquarters
- HQ city
- Praha
- HQ country
- Czechia
- HQ region
- Europe
Offices2 records
Markets served
Systems@work business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Infrastructure, Operations, Marketing or Sales
Revenue model
- SaaS Subscription Licensing: Software licensed on a subscription (SaaS) basis, typically billed annually. Provides access to cloud-hosted software, maintenance, updates, and support.
- Perpetual License: One-time perpetual license purchase option available for on-premise deployments. Customer owns the software license outright with optional support contracts.
- Professional Services: Implementation, training, and consulting services provided during deployment. Implementation times vary from 8 to 30 days on average, with some projects spanning many hundreds of days.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Cloud/SaaS deployment with subscription pricing |
| One time/ perpetual license | Multi-year contract | On-premise perpetual license purchase |
Go-to-market motion3 records
Distribution channels5 records
Marketing channels6 records
Systems@work product offering
Product offeringCore offering
Systems@work develops and sells enterprise finance workflow software — expense@work, time@work, forms@work, and invoices@work / systems@work Connect — that automates expense claims, timesheet capture, business form approvals, and e-invoicing for professional services and corporate finance teams. The software is delivered as cloud-hosted SaaS or on-premise deployments, integrates natively with major ERP systems, and is enhanced by AI capabilities for receipt recognition, voice-to-form entry, and policy validation.
Product overview
systems@work is a global provider of enterprise finance workflow software with four flagship products: expense@work for expense management, time@work for professional services automation and time recording, forms@work for configurable business forms and workflow management, and invoices@work for e-invoicing compliance. These products are available as both On Premise and Cloud (SaaS or Perpetual License) deployments and integrate natively with all leading ERP and finance systems including Infor SunSystems, Microsoft Dynamics 365, SAP, and NetSuite. The platform is enhanced by AI capabilities for receipt recognition, voice-to-form entry, and automated validation, with the Version 8 platform delivering fully browser-based access and a rebuilt mobile app using MAUI technology.
Differentiator
Problem solved
Functional benefit
Brands
- expense@work: AI-powered expense management software with receipt reading, policy compliance, and multi-currency support
- time@work
- forms@work
- invoices@work
- systems@work Connect
Products and services
- expense@work Fully configurable expense management software for enterprise finance teams that adapts to organisational approval flows, policies, and accounting rules. Supports multi-currency, multi-company, multi-language operations with cash, mileage, per diems, credit cards, and travel statements, featuring AI-powered receipt scanning and automated policy validation.
- time@work Professional Services Automation (PSA) solution for time recording, expense management, billing, planning, and reporting. Provides managers insight into utilisation, realisation, fee variance, and WIP with AI-assisted timesheet entry and real-time project tracking for professional services firms.
- forms@work Enterprise workflow management platform for designing and managing business forms including data entry, approvals, and reporting. Supports unlimited form types with detailed access control, server-side administration, encrypted communication, AI-powered data capture, and automated approval routing.
- invoices@work E-invoicing compliance solution ensuring compliance with UK and EU mandates. Provides accounts payable and receivable management with multi-jurisdictional support, real-time validation, and direct connections to national e-invoicing platforms.
- systems@work Connect E-invoicing platform bridging finance systems and governing authority systems. Connects to national platforms for both AP and AR e-invoicing across multiple jurisdictions and integrates with leading ERP and finance systems including SunSystems, SAP, Oracle, Dynamics, and time@work.
Quantifiable outcome
- 98%+ customer satisfaction rate reported by the company
- +3 more outcomes
Companies that use Systems@work
Customer profileNamed customers8 records
Segments12 records
Ideal customer profiles3 records
Systems@work technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- Yes
- API docs
- API detail
Core technology
AI maturity
App detail
Integration9 records
AI capability11 records
Feature10 records
Systems@work partnerships and signals
Strategic signalScale indicators5 records
Recent moves6 records
Expansion highlights6 records
Systems@work competitors and assessment
Company assessmentDirect peers
- BigTime Software: BigTime is a Professional Services Automation platform with time tracking, expense, billing and project management — directly comparable to time@work's PSA focus for accounting, consulting and engineering firms.
- Emburse: Emburse provides enterprise expense, invoice and travel expense management, directly overlapping with Systems@work's expense@work and invoices@work products for mid-market and enterprise buyers.
- Rydoo: Rydoo is a European-headquartered expense and travel management SaaS competing for the same mid-market and enterprise customers as Systems@work across the UK and continental Europe.
- Expensya: Expensya is a European expense management SaaS with AI receipt capture and ERP integrations that overlap directly with expense@work's feature set and target customer profile.
- SAP Concur: SAP Concur is the dominant enterprise expense, travel and invoice management platform and the most direct head-to-head competitor to expense@work, with overlapping customers in regulated industries and a comparable ERP-native integration strategy.
- Zoho Expense: Zoho Expense is part of the Zoho finance suite providing AI-driven expense, receipt scanning and multi-currency workflows, directly comparable to expense@work for SMB through mid-market buyers.
- Bill.com: Bill.com is an AP/AR automation and bill pay platform competing with invoices@work and the invoicing components of systems@work Connect for SMB and mid-market finance teams.
Broad incumbents
- Workday: Workday offers embedded expense, time tracking and invoice capabilities within its enterprise finance and HCM suite, increasingly competing with Systems@work's bundled offering for greenfield finance transformations.
- Tipalti: Tipalti provides end-to-end AP automation, supplier management and global payments, overlapping with invoices@work's compliance and payments capabilities for mid-market and enterprise finance teams.
- Sage Intacct: Sage Intacct is a mid-market financial management suite with native expense, AP/AR and project accounting that competes with Systems@work as a bundled alternative for accounting and professional services buyers.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks1 record
Key highlights7 records
Customer concentration
Systems@work social profiles
Digital presenceSystems@work compliance and trust
Trust signalCompliance3 records
Systems@work financial estimates
Financial estimateRevenue estimate
Valuation estimate
Systems@work leadership team
Management profileNumber of profiles
Profiles1 record
Systems@work funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Systems@work M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Systems@work
What does Systems@work do?
Systems@work develops and sells enterprise finance workflow software — expense@work, time@work, forms@work, and invoices@work / systems@work Connect — that automates expense claims, timesheet capture, business form approvals, and e-invoicing for professional services and corporate finance teams. The software is delivered as cloud-hosted SaaS or on-premise deployments, integrates natively with major ERP systems, and is enhanced by AI capabilities for receipt recognition, voice-to-form entry, and policy validation.
Is Systems@work a public or private company?
Systems@work is a private company. It is classified as management employee owned and is currently operating.
When was Systems@work founded?
Systems@work was founded in 1992.
Where is Systems@work based?
Systems@work is headquartered in Praha, Czechia, in the Europe region.
How does Systems@work make money?
Three revenue lines are on record. SaaS Subscription Licensing is the primary driver. The others are perpetual License and professional Services.
Who are Systems@work's main competitors?
Direct peers on record are BigTime Software, Emburse, Rydoo, Expensya, SAP Concur, Zoho Expense and Bill.com. Broad incumbents are Workday, Tipalti and Sage Intacct.
Does Systems@work have an API?
Yes. systems@work provides integration web services for data import/export operations. Web services include ExportLedgerData method with HTTP Response Headers containing exported file and row count information. Authentication supports Basic Authentication Header without separate login call. The DataIntegration method ExportLedgerDataWithSubreports enables use of Subreports in Ledger Export via web service. A DownloadExportedFile method is available for download of .pdf files.
What industry is Systems@work in?
Systems@work's product category is Enterprise Finance Workflow Software. Its primary akta.pro industry code is BPACAIAH, Expense Management & Reimbursements Administration, with a secondary code of HDAEAHAI, Enterprise Work Management & Collaborative Workflow Platforms. Its NAICS code is 513210 and its SIC code is 7372.