Meetings.com

What Meetings.com does

Meetings.com is a global meeting solutions platform that connects event organizers with hotels and meeting venues, operating primarily through a free venue search and RFP (Request for Pricing) service. The company is operated by Lexyl Travel Technologies, LLC (founded 2003), a privately held entity headquartered in Palm Beach Gardens, Florida, with regional headquarters in London and Singapore and an additional office in Amsterdam. The platform claims to be the world's biggest distributor of group hotel rooms, processing 3,000+ small meetings per day across a network of 50,000+ hotels and venues, with content localized in 27 languages and business booking supported in 98 currencies.

The underlying technology is a cloud-based meeting planning platform integrating eRFP sourcing, electronic contracting (via HelloSign API), Group Rate Protection with automated rate auditing, Book in Block rooming-list-to-PMS integration, and AI-powered voice representatives and chatbots for inbound and outbound customer service (TCPA/FCC compliant with human-transfer escalation). Supporting tools include a Meeting Room Capacity Calculator, City Reports and Pricing Statistics, and an embedded event registration product (EventSquid) handling website, registration, speakers, payments, lead scanning, and mobile apps for live or virtual events.

The business model combines three revenue streams: hotel referral fees (10% on basic membership bookings, 7% for preferred hotel membership program bookings), multi-tier SaaS technology licensing to enterprise customers (Bronze/Silver/Gold/Platinum packages with multi-year contracts sold via direct sales), and event registration subscription fees. Distribution combines self-service PLG (free venue search driving planner adoption, with hotels paying on referred business), enterprise field sales (custom technology licensing packages to organizations), and an affiliate channel recruiting independent meeting planners and TMCs across 80+ countries who earn commissions on hotel sourcing. Notable compliance certifications include GDPR, CCPA/CPRA, EU Package Travel Directive, TCPA, LGPD, PDPA, PIPEDA, and POPIA.

Name

Meetings.com

Legal name

Lexyl Travel Technologies, LLC

Website

https://meetings.com

Company type

Private

Founded year

2003

Operating status

Operating

Headcount range

1–10 employees

Short description

Meetings.com, operated by Lexyl Travel Technologies, is a global meeting solutions platform connecting event organizers with 50,000+ hotels and venues via free venue search, eRFP sourcing, group rate booking, AI-powered customer service, and SaaS licensing tiers for enterprise customers worldwide.

Ownership category

akta.pro rank

Product category

Meeting and Event Planning Platform

NAICS

Convention and Trade Show Organizers (561920), Convention and Trade Show Organizers (56192)

SIC

Services-Management Consulting Services (8742)

akta.pro primary industry

Meeting & Conference Planning & Coordination (HSACADAA)

akta.pro secondary industries

Meeting & Event Program Technology (Registration, Apps, Badging) (THACAFAB), Conference & Trade Show Registration Platforms (THAHAFAB)

Keywords

• Meeting venue booking
• Group hotel booking
• Event registration software
• Meeting planning platform
• Group rate sourcing

Headquarters

HQ city

West Palm Beach

HQ country

United States

HQ region

North America

Offices4 records

Markets served

GTM type

B2B and B2C

Offering type

Software

Cost components

Technology or R&D, Operations, Personnel, Marketing or Sales, Infrastructure, Others

Revenue model

1. Hotel Referral Fees: Hotels pay a referral fee (10% for basic membership, 7% for preferred program) on actualized business referred from meeting space, groups, and long stay bookings. For individual reservations (9 rooms or less), serviced through API connections with online travel agency partners.
2. Technology Licensing: SaaS licensing model offering technology services to organizations including eRFP Sourcing, Group Rate Protection, Local Planner Services, eContracting, City Reports, and Instant Booking. Multiple package tiers (Bronze, Silver, Gold, Platinum) with events per year limits. Custom packages available.
3. Service Fees on Reservations: Room rate displayed includes pre-negotiated room rate plus service fee retained by Lexyl. Includes tax recovery charges, service fees, and applicable taxes on Lexyl services. Credit card processing handled by Lexyl for total reservation price.
4. Event Registration Software: Award-winning event registration software handles website, registration, speakers, documents, check-in/out, lead scanning, payments, and mobile app for live or virtual events with flat, predictable pricing.

Pricing tiers

Go-to-market motion3 records

Distribution channels7 records

Marketing channels6 records

Core offering

Meetings.com is a global meeting solutions platform that connects event planners with hotels and venues for venue search, meeting space rental, and group hotel bookings. The platform provides a free venue search and RFP (Request for Pricing) service for meeting planners, and monetizes by collecting referral fees (10% basic / 7% preferred) from hotels on actualized bookings. It also sells enterprise SaaS technology licensing (eRFP sourcing, Group Rate Protection, eContracting, Book in Block) and operates EventSquid, an award-winning event registration software.

Product overview

Meetings.com is a comprehensive global meeting solutions platform operated by Lexyl Travel Technologies, LLC. The platform operates as a multi-module system combining a core venue search and RFP platform with specialized services including: EventSquid for award-winning event registration, Group Hotel Rate Services for room block management and group rates, and the Cloud Services suite (Bronze/Silver/Gold/Platinum packages) offering eRFP Sourcing, Group Rate Protection, City Reports, Local Planner Services, eContracting, and Book in Block technologies. Additional supporting tools include Event Technology Consulting, Meeting Room Capacity Calculator, and a Major Events Calendar. The platform connects event planners with over 50,000 hotels and venues, supports 27 languages and 98 currencies, and processes over 3,000 small meetings daily. AI-powered features include voice representatives, chatbots, travel recommendations, and fraud detection.

Differentiator

Problem solved

Functional benefit

Brands

• EventSquid: Award-winning event registration software offering live or virtual events handling website, registration, speakers, documents, check-in/out, lead scanning, payments, and mobile app functionality.

Products and services

• Meetings.com Platform Global meeting solutions platform providing venue search, meeting space rental, group hotel bookings, and event planning services. Connects event planners with hotels and venues worldwide and processes over 3,000 small meetings per day.
• Event Registration (EventSquid) Award-winning event registration software handling website, registration, speakers, documents, check-in/out, lead scanning, payments, and mobile app functionality for live or virtual events, with flat predictable pricing.
• Technology Licensing (Cloud Services) SaaS technology licensing sold to enterprise organizations offering eRFP Sourcing, Group Rate Protection, Local Planner Services, eContracting, City Reports and Pricing Statistics, and Book in Block room reservations. Sold as Bronze, Silver, Gold, Platinum multi-year subscription packages tailored to organizational event volume.
• Venue Search & RFP Free venue search and RFP service enabling users to find, negotiate, and reserve meeting spaces with instant pricing available on many venues globally.
• Site Search & Selection No-cost venue research service that creates and presents a comprehensive report of all best-fit venue options for client events.
• Housing Management Room block management service that maximizes pickup, reduces slippage, minimizes book-arounds, and prevents attendee attrition for group bookings.
• Contract Negotiations Professional contract negotiation service securing favorable terms and measurable cost-savings for clients booking meeting space and accommodations.
• Conference Management Full-service meeting and conference management supporting events ranging from 35-person board meetings to 3,000-person national conferences.
• Small Meetings Service Specialized service processing over 3,000 small meetings per day with custom solutions available for companies and Travel Management Companies (TMCs).
• Event Technology Consulting Free consultation service providing assessment of event technology strengths and weaknesses, with recommendations for effective technology implementation.
• Group Hotel Rate Services Provides instant group hotel rates and room block management services, leveraging scale as the world's biggest distributor of group hotel rooms to deliver negotiated rates for attendees.

Quantifiable outcome

• 3,000+ small meetings processed per day, demonstrating operational scale
• +1 more outcomes

Segments6 records

Ideal customer profiles6 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

AI capability8 records

Feature8 records

Partnerships

Five partnerships are on record, tiered core and minor.

• HelloSign, Inc.coreTechnology or IntegrationElectronic signature technology provider enabling Meetings.com users to complete contracts digitally through HelloSign integration. Allows hotels and travel services to sell rooms and services using electronic agreements in accordance with HelloSign and Meetings.com Terms of Use.
• EventsquidcoreTechnology or IntegrationEvent registration software provider integrated with Meetings.com platform. Provides award-winning registration software handling website, registration, speakers, documents, check-in/out, lead scanning, payments, and mobile app for live or virtual events.
• Online Travel Agency PartnerscoreChannel Partner/ Reseller/ DistributorAPI-connected online travel agency partners service individual bookings of 9 rooms per night or less. Lexyl acts as intermediary with contractual relationship between end-user and hotel/accommodation provider.
• Global PrivilegesminorChannel Partner/ Reseller/ DistributorClub membership program for travelers. All prepaid hotel bookings staying at US accommodations are purchased as part of Global Privileges club package.
• Lexyl Travel Technologies, LLCcoreOthersParent company operating Meetings.com, HotelPlanner.com, and related travel technology platforms. Based in Palm Beach Gardens, FL with global offices. Provides corporate infrastructure, technology development, and operational support across all brands.

Scale indicators6 records

Recent moves5 records

Expansion highlights6 records

Direct peers

• Cvent: Dominant enterprise event management platform covering venue sourcing (Cvent Supplier Network), RFP management, registration, and attendee engagement — directly competing with Meetings.com's end-to-end meeting lifecycle offering, especially for corporate accounts.
• Bizzabo: Enterprise Event Experience OS covering registration, onsite solutions, and engagement analytics; competes with Meetings.com's technology-licensing packages for corporate event teams.
• Hopin: Virtual and hybrid events platform extending into in-person event management; an emerging competitive threat as event organizers consolidate vendors beyond basic registration.
• Groups360: Group hotel booking platform backed by major hotel chains (Marriott, Hyatt, IHG, Hilton) that connects meeting planners directly to hotel inventory — most direct competitor in the group-hotel sourcing category Meetings.com leads in.
• HotelPlanner.com: Sister brand under the same Lexyl Travel Technologies parent, focused on individual hotel bookings and group reservations via referral fees — directly comparable on business model, referral-fee economics, and supplier-side incentives.
• Eventbrite: Publicly traded event registration and ticketing platform with strong consumer and SMB event presence; competes with Meetings.com's EventSquid registration offering and broader event-management positioning.
• Aventri: Event management software platform offering registration, venue sourcing, and onsite solutions for associations and corporations — directly comparable feature surface to Meetings.com's enterprise modules.

Broad incumbents

• Booking.com: Global hotel OTA with significant group-booking capabilities and massive brand awareness; competes as a broader incumbent that planners may default to before considering specialized meeting platforms.
• Cvent Supplier Network (now Cvent Vendor Marketplace): The hotel and venue marketplace component of Cvent — the closest large-scale incumbent to Meetings.com's 50,000+ hotel RFP network on supply-side scale and enterprise penetration.

Emerging players

• Eventzilla: SMB-focused event registration and ticketing platform with similar free/paid tiers; comparable to Meetings.com's EventSquid offering on pricing model and target segment.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks7 records

Key highlights7 records

Customer concentration

• Facebookfacebook.com/meetingscom
• Xx.com/meetingsdotcom

Compliance8 records

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Meetings.com