ClerkBase

What ClerkBase does

ClerkBase is a privately held SaaS company headquartered in Cranston, Rhode Island, founded in 1993 (originally as CompBase) and rebranded under its current name in 2017. The company builds cloud-based software for local government transparency, with its flagship product OnBoardGOV providing board and committee management for municipalities and counties. The platform centralizes membership tracking, term-expiration monitoring, attendance, volunteer applications, meeting agendas and minutes, certifications, and reporting — replacing spreadsheets and paper processes used by municipal and county clerks.

The product portfolio extends beyond OnBoardGOV to include specialized solutions: ClerkBase PUC (Public Utilities Commission document management, originally built for Rhode Island agencies), Historical Projects (archival hosting of historical public documents), Codification and Charters (publishing of municipal codes), OpenGOVideo (YouTube-integrated video streaming for public meetings), and a set of add-on modules including Applications, Certifications/Training Tracker, Meeting Center, Analytics, SSO, and Notifications. The platform uses SSO, third-party video/identity integrations (Google Identity, YouTube Data API V3), and customizable branding. ClerkBase owns its own server infrastructure rather than renting from third-party cloud providers.

Revenue is generated via custom-quoted, multi-year subscription contracts with government clients. Go-to-market is sales-led and consultative, with demo-based engagement and quote-based pricing disclosed only through direct contact. The company serves municipal clerks, county clerks, city and county managers, public utilities commissions, and government historical records offices. Customers span 30+ U.S. states and range from villages under 5,000 residents to counties over 1.3 million. Marketing is content-driven via blog, case studies, and partnerships with the leading municipal clerk professional associations (ICMA, IIMC, NEACTC). No external funding, PE/VC investment, or public listing is referenced; the company appears to be founder-operated and bootstrapped.

Name

ClerkBase

Legal name

ClerkBase

Website

https://clerkbase.com

Company type

Private

Founded year

1993

Operating status

Operating

Headcount range

11–50 employees

Short description

ClerkBase is a privately held SaaS company providing OnBoardGOV, a cloud-based board and committee management platform for U.S. municipal and county governments. It serves clerks, city/county managers, and public utilities commissions across 30+ states via multi-year subscription contracts.

Ownership category

akta.pro rank

Headquarters

HQ city

Cranston

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. OnBoardGOV Subscription: SaaS subscription model for OnBoardGOV platform with modules for board and committee management, applications, certifications, meetings, and analytics. Pricing is quote-based and not publicly disclosed.
2. ClerkBase PUC: Subscription-based solution for Public Utilities Commission data management and transparency.
3. Historical Projects: Services for hosting and archiving historical public documents, optimized for web and organized for specific community needs.

Pricing tiers

Go-to-market motion2 records

Distribution channels2 records

Marketing channels7 records

Core offering

ClerkBase sells a cloud-based SaaS platform, led by its flagship OnBoardGOV product, that helps U.S. local governments (cities, towns, counties, and public utilities commissions) manage boards and committees, track membership/vacancies/terms/attendance, process online volunteer applications, run meetings with agendas/minutes/audio-video, and provide public access to government records and historical documents. The company bundles core OnBoardGOV functionality with add-on modules (Applications, Certifications/Training Tracker, Meeting Center, Analytics) and complementary products including ClerkBase PUC, OpenGOVideo, Historical Projects, and Codification and Charters, sold on a subscription basis to government entities.

Product overview

ClerkBase is a government transparency solutions company founded in 1993, offering a portfolio of SaaS products centered on the flagship OnBoardGOV platform for board and committee management. OnBoardGOV serves as the core product with multiple add-on modules including Applications (for volunteer applications), Certifications/Training Tracker, Meeting Center, and Analytics. The product line also includes specialized solutions: ClerkBase PUC (for Public Utilities Commission document management), Historical Projects (for archiving public documents), Codification and Charters (for publishing municipal codes), and OpenGOVideo (for video streaming). The architecture combines a central database platform with modular add-ons that government clients can adopt to suit their specific needs.

Differentiator

Problem solved

Functional benefit

Brands

• OnBoardGOV: Flagship SaaS board and committee management solution for local government — tracks members, history, vacancies, attendance, and applications; generates reports and manages volunteers for transparency and efficiency.
• ClerkBase PUC
• OpenGOVideo

Products and services

• OnBoardGOV Flagship SaaS board and committee management platform for state, county, and municipal government. Tracks membership, vacancies, term expirations, attendance, and volunteer applications; generates reports; manages volunteers; built for transparency and efficiency. Sold with optional add-on modules (Applications, Certifications/Training Tracker, Meeting Center, Analytics).
• ClerkBase PUC Public Utilities Commission support solution that organizes, manages, and provides fast, transparent access to RI Public Utilities & Carriers and PUC documents and data for agency staff and the public.
• Historical Projects Secure, web-optimized archiving service that hosts and organizes historical public documents, projects, and decisions for long-term online accessibility by municipal governments and the public.
• Codification and Charters Publishing solution that partners with codification companies to acquire municipal codes and charter documents and present them in custom-designed pages alongside agendas, minutes, video, and supporting documents.
• OpenGOVideo Video streaming solution for government clients that enables streaming content to YouTube and capturing indexed segments of time in videos for quick public reference, with Google Identity authentication.
• ClerkMate ClerkBase product referenced in the company's contact form as a separate option from OnBoardGOV and ClerkBase PUC, with limited public detail available on its scope and capabilities.

Quantifiable outcome

• Clients range from villages of less than 5,000 to counties of more than 1,300,000
• +4 more outcomes

Named customers29 records

Segments4 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration2 records

Feature10 records

Scale indicators4 records

Recent moves5 records

Expansion highlights5 records

Direct peers

• NovusAgenda: NovusAgenda delivers agenda and meeting management software for city councils, county commissions, and special districts. It directly overlaps with ClerkBase's Meeting Center and agenda-processing solutions for local government clerks.
• BoardEffect: BoardEffect is a dedicated board management platform serving nonprofits, associations, and government entities with similar functionality (membership tracking, meetings, documents, applications). It overlaps with OnBoardGOV in serving mission-driven and government boards.
• Granicus: Granicus is the largest GovTech platform for local and state government, offering board management (BoardSync), agenda/minutes, public records, and citizen engagement. It directly competes with ClerkBase in board and committee management for cities and counties and bundles a much broader suite.
• eSCRIBE: eSCRIBE provides meeting management, agenda preparation, and board portal software specifically for municipal and regional governments. It competes head-to-head with ClerkBase's Meeting Center module and agenda-processing workflows.
• Diligent (iCompass): Diligent's iCompass module is a leading board and meeting management solution for local government, offering agendas, minutes, voting, and public portals. It is a direct competitor to OnBoardGOV's Meeting Center and core board management features.
• CivicPlus: CivicPlus provides a broad suite of municipal government software including board management, agenda/minutes (CivicClerk), HR, recreation, and civic engagement. It overlaps directly with ClerkBase's OnBoardGOV in the board/committee management category for cities and counties.

Emerging players

• OpenGov: OpenGov provides government transparency and budgeting software (including a Transparency Cloud product) for state and local agencies. It overlaps thematically with ClerkBase's transparency and document hosting offerings but is best known for budgeting rather than board management.
• GovOS: GovOS (formerly known as Socrata/OpenDataSoft-adjacent) offers civic engagement, business licensing, and short-term rental compliance tools for local government. It competes for the same municipal IT wallet but with a different product focus than ClerkBase.

Others

• Questica: Questica provides government budgeting and transparency software for public-sector agencies. It is thematically adjacent to ClerkBase's transparency and document-hosting solutions rather than a direct board-management competitor.

Broad incumbents

• Accela: Accela is a broader GovTech platform providing permitting, licensing, and civic engagement software for state and local government. It is not a direct board-management competitor but operates in the same public-sector SaaS category and competes for the same government IT budget.

Market position

Strengths4 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

• Xx.com/ClerkBase
• Facebookfacebook.com/pages/ClerkBase/142112818027
• LinkedInlinkedin.com/groups?mostPopular=&gid=2866561
• Pinterestpinterest.com/clerkbase

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about ClerkBase