The Maltings Document Storage Solutions

What The Maltings Document Storage Solutions does

The Maltings Document Storage Solutions Ltd (MDSS) is a privately held UK records management provider incorporated in Cardiff, Wales, established in 1979 and operating as a subsidiary of the Resource Ltd family office. The company delivers off-site document storage, professional scanning, confidential shredding, IT asset destruction, and a cloud document management platform called MaltVault, serving regulated clients including legal firms, healthcare providers, financial services firms, construction and engineering companies, educational institutions, HR functions, and local authorities.

The underlying service architecture combines a physical storage backbone — purpose-built secure facilities with access control, CCTV and fire protection — with a barcode-indexed inventory system, chain-of-custody documentation and OCR-enabled digital access via MaltVault, which integrates with Microsoft 365, SharePoint and iManage. Five revenue streams run in parallel: recurring per-box / per-shelf-metre storage subscriptions, professional scanning services (bulk, scan-on-demand, large format, microfilm/microfiche/aperture card), confidential shredding with certificate of destruction, IT/media destruction, and the MaltVault cloud platform.

Go-to-market is a sales-led, field-based B2B motion run from ten regional offices across South Wales (Cardiff HQ, Newport, Swansea) and South West England (Bristol, Exeter, Plymouth, Gloucester, Swindon, Oxford, Southampton), targeting 400+ business customers and 700+ individual accounts. MDSS holds ISO 27001:2022, ISO 9001, ISO 14001, ISO 45001, ISO 22301, Cyber Essentials Plus, SafeContractor, IRMS membership and Planet Mark 2024 accreditation, which collectively underpin its right to compete in regulated public-sector and enterprise tenders.

Name

The Maltings Document Storage Solutions

Legal name

The Maltings Document Storage Solutions Ltd

Website

https://themaltingsdss.co.uk

Company type

Private

Founded year

1979

Operating status

Operating

Headcount range

11–50 employees

Short description

MDSS is a Cardiff-headquartered, family-office-backed UK records management company providing off-site document storage, scanning, confidential shredding and IT destruction to 400+ regulated businesses across South Wales and South West England from ten regional offices.

Ownership category

akta.pro rank

Product category

Records Management Services

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (5182)

SIC

Public Warehousing & Storage (4220)

akta.pro primary industry

Enterprise Application Data Migration & Master Data Management Services (BPAEAGAJ)

akta.pro secondary industry

Data Security & Access Governance for Data (Entitlements/Policy Enforcement) (HDAEADAH)

Keywords

• Off-site document storage
• Records management services
• Document scanning services
• Confidential shredding services
• Secure data destruction

Headquarters

HQ city

Saint Mellons

HQ country

United Kingdom

HQ region

Europe

Offices10 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Infrastructure, Technology or R&D, Marketing or Sales

Revenue model

1. Document Storage Services: Recurring off-site document storage fees typically charged per box or per shelf metre. Includes barcode indexing, cataloguing, secure storage with access control, CCTV, and fire protection.
2. Document Scanning Services: Professional scanning services including bulk archive scanning, scan-on-demand, large format scanning, and microfilm/microfiche digitisation. Charged based on volume and document type.
3. Confidential Shredding Services: Certified document destruction with certificate of destruction. Includes one-off clearances, scheduled shredding contracts, and end-of-retention disposal.
4. IT Destruction Services: Secure destruction of IT assets and digital storage media including hard drives, SSDs, tapes, and portable media. Includes certificate of destruction with full asset tracking.

Pricing tiers

Go-to-market motion2 records

Distribution channels4 records

Marketing channels7 records

Core offering

MDSS provides secure off-site physical document storage with barcode-indexed inventory and chain-of-custody documentation, professional document scanning and digitisation services with OCR processing, GDPR-compliant confidential shredding with certificates of destruction, and certified IT asset and digital media destruction. The company serves regulated businesses across South Wales and South West England from ten regional offices and a Cardiff headquarters, with cloud-based access via the proprietary MaltVault platform.

Product overview

The Maltings Document Storage Solutions (MDSS) offers a portfolio of integrated records management services organised around three core service lines: Document Storage, Document Scanning, and Document Shredding. The offering is structured as a unified managed service platform supplemented by specialised modules and resource hubs. Core services include secure off-site document storage with barcode indexing and chain-of-custody, professional document scanning with OCR processing, and GDPR-compliant confidential shredding with certificates of destruction. Supporting modules include MaltVault (cloud-based document management), MDSS Flex (flexible scanning), Scan on Demand, Bulk Document Scanning, Large Format Scanning, Hybrid Storage Solutions, IT Destruction, and various legacy media scanning services (Aperture Card, Microfiche, Microfilm). Resource hubs provide supplementary guidance on storage, scanning, and shredding. Services are available individually or as a combined managed solution under a single contract.

Differentiator

Problem solved

Functional benefit

Products and services

• MaltVault Cloud-Based Document Management Cloud-based document management platform providing instant access to digital records with encrypted storage, role-based access controls, full text search via OCR, version control, audit trail, and Microsoft 365/SharePoint integration. Designed for regulated businesses requiring secure digital access to stored records.
• Document Storage Secure off-site document storage service with purpose-built facilities, access control, CCTV, fire protection, barcode indexing, and chain-of-custody documentation. Serves regulated businesses including law firms, healthcare providers, financial services, construction firms, and public sector organisations across South Wales and South West England.
• Document Scanning Professional document scanning service converting paper records into searchable OCR-processed digital files. Includes bulk scanning, scan-on-demand, large format scanning, and microfilm/microfiche digitisation for businesses seeking to digitise their paper archives.
• Document Shredding GDPR-compliant confidential document shredding service providing certified destruction with certificate of destruction. Includes one-off clearances, scheduled shredding contracts, and end-of-retention disposal for regulated businesses.
• IT Destruction Secure destruction of IT assets and digital storage media including hard drives, SSDs, tapes, and portable media. Includes certificate of destruction with full asset tracking and WEEE-compliant disposal for businesses requiring certified end-of-life data media destruction.
• Scan on Demand Service allowing any stored document to be scanned and emailed to clients within hours of request without physical retrieval. Provides digital access without file movement for businesses needing urgent digital copies of stored records.
• Bulk Document Scanning High-volume archive digitisation service converting entire paper archives into searchable digital libraries with OCR processing. Designed for businesses undertaking large-scale digital transformation programmes or bulk archive conversions.
• Large Format Scanning Specialist scanning service for A3 through A0 documents including engineering drawings, architectural plans, and technical drawings. Targeted at construction, engineering, and architectural firms with large-format documentation needs.
• MDSS Flex Flexible scanning service providing on-demand document digitisation with responsive turnaround for ongoing document management needs. Designed for businesses requiring flexible, scalable scanning capacity without long-term commitments.
• Hybrid Storage Solutions Combined physical and digital records management solution bridging secure off-site storage with digitisation services under one managed contract. Designed for businesses transitioning from paper to digital records management.
• Aperture Card Scanning Digitisation service for legacy aperture card media containing microfilmed engineering drawings. Serves engineering and construction firms with historical aperture card archives requiring digital conversion.
• Microfiche Scanning Digitisation service for legacy microfiche format archives. Provides conversion of microfiche media into digital formats for businesses with historical records stored on microfiche.
• Microfilm Scanning Digitisation service for legacy microfilm format archives. Provides conversion of microfilm media into digital formats for businesses with historical records stored on microfilm rolls.

Quantifiable outcome

• Complete visibility of stored records through barcode-indexed inventory
• +2 more outcomes

Named customers7 records

Segments7 records

Ideal customer profiles7 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration4 records

Feature5 records

Partnerships

Nine partnerships are on record, tiered minor.

• blue self storageminorStrategic or Co-development PartnerSelf-storage partner with shared brand heritage at The Maltings location. Social media presence on Instagram, Facebook, and LinkedIn.
• space2B at the MaltingsminorStrategic or Co-development PartnerBusiness space and co-working partner located at The Maltings site in Cardiff. Social media presence on Instagram, Facebook, and LinkedIn.
• SIPCOminorOthersPartner company in the Resource Group portfolio.
• Euro Quality CladdingminorOthersPartner company in the Resource Group portfolio with operations in Ireland.
• eurobond doorsminorOthersPartner company in the Resource Group portfolio - steel door manufacturer.
• SecuricladminorOthersPartner company in the Resource Group portfolio.
• SBS SIP Building SystemsminorOthersPartner company in the Resource Group portfolio - SIP building systems.
• Euro CommercialsminorOthersPartner company in the Resource Group portfolio - automotive/commercial vehicles.
• Fixing PointminorOthersPartner company in the Resource Group portfolio.

Scale indicators3 records

Recent moves6 records

Expansion highlights5 records

Broad incumbents

• Iron Mountain Incorporated: Global leader in records management, document storage, secure shredding, and digital transformation services. Directly comparable to MDSS's core storage, scanning, and destruction offerings, but operates at vastly larger scale across 50+ countries with extensive enterprise data management capabilities.

Direct peers

• Restore plc: UK-listed records management and document storage specialist formed through multiple acquisitions including Crown Records Management. Directly competes with MDSS across physical storage, scanning, secure shredding, and digital services for UK regulated sectors.
• Crown Records Management: UK-based records management company (now part of Restore plc) offering off-site document storage, scanning, and secure destruction for regulated industries. Closest direct competitor to MDSS in the UK market with similar vertical specialization.
• Shred-it (Stericycle): Major confidential shredding and document destruction services provider, now part of Stericycle. Competes with MDSS's shredding and IT destruction services, particularly for regulated compliance-driven destruction contracts.
• Box-it: UK-based document storage and records management company serving similar SME and mid-market clients with off-site storage, scanning, and shredding. Regional competitor with comparable three-pillar service offering.
• DataSpace UK: UK records management company providing secure document storage, scanning, and digital services. Operates in similar geographic territory and customer segments with overlapping service mix.
• Microtech (UK document scanning): UK document scanning and digital transformation specialist. Comparable in the scanning/digitisation leg of MDSS's offering, serving similar regulated sectors with bulk scanning and document management services.
• Archive Management Services (UK): UK-based records management and document storage company serving legal, financial, and public sector clients. Closely comparable service portfolio including secure storage and digital document management.

Regional players

• TAS Storage & Shredding: Mid-sized UK document storage and shredding provider serving regional clients. Comparable service mix but typically operates in different regional geographies than MDSS.

Emerging players

• Document Logistix: UK-based document management software provider offering electronic document management solutions. Comparable to MDSS's MaltVault cloud platform offering, though focuses primarily on software rather than physical storage.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks5 records

Key highlights7 records

Customer concentration

• Xx.com/MaltingsStorage
• YouTubeyoutube.com/@themaltingscardiff4217
• Facebookfacebook.com/MaltingsDocumentStorage
• LinkedInlinkedin.com/company/the-maltings-document-storage-solutions-ltd
• Instagraminstagram.com/maltingsdocument_storage

Compliance8 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles15 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about The Maltings Document Storage Solutions