regisafe
regisafe GmbH is a German software vendor providing modular document management and electronic records (E-Akte) solutions exclusively to German municipal public administrations, with on-premise, cloud/SaaS, and GenAI capabilities.
- Company typePrivate
- Founded1994
- HeadquartersWaiblingen, Germany
- Headcount11–50
- GTM typeB2B
- OfferingSoftware
What regisafe does
regisafe GmbH is a German software company that develops and sells modular document management systems (DMS) and electronic records (E-Akte) solutions exclusively for municipal public administrations in Germany. Founded around 1994, the company is headquartered in Waiblingen, Baden-Württemberg, and operates as a subsidiary of PDV.group. Its customer base consists entirely of German municipalities, city administrations, district offices, and municipal associations, with cited customers including Stadt Wangen, Gemeinde Ostercappeln (a 25-year user), and Gemeinde- und Städtebund Rheinland-Pfalz.
The product architecture is a platform-plus-modules model. The E-Akte (electronic records) core is extended by Workflow automation, Digitaler Posteingang (OCR-driven digital mailroom) and Digitaler Postausgang (hybrid dispatch via E-POST and epostbox), Digitales Personalbüro (digital HR), Sitzungsdienst and Ratsinformationssystem (council management), specialist Fachverfahren modules (Stellenbesetzung, Grundstücksverwaltung, Genehmigung, Belegungsplan), a portal suite (Projektportal, Online-Anträge), the Qualifizierte elektronische Signatur, the regisafe mobile App, and the regisafe-Faktura e-invoicing module. In 2026, regisafe launched the regisafe GenAI product line, including the GenAI Dokumentenassistent (text classification, extraction, summarization, chat) and GenAI Niederschrift (audio transcription of committee meetings), alongside the Update 4.19 release introducing the Objektdesigner and structured process automation. Deployment options include on-premise, managed Hosting, and full SaaS, the latter two built on STACKIT's certified cloud infrastructure in Germany and Austria.
regisafe monetizes through a mix of perpetual on-premise licenses, recurring maintenance contracts priced at 24% of license per year, SaaS subscriptions, hosting fees, professional services, and Akademie training (seminars, E-Learning). Distribution combines a direct enterprise sales motion with a certified partner/reseller network across Germany. Pricing is quote-based and customized to user count, storage, deployment model, and module selection. The company has been recognized at the eGovernment Readers' Choice Awards with Gold in 2023 and 2024 and Platinum in 2025 for Best E-Akte, and is nominated again in 2026.
regisafe firmographics
Firmographics- Name
- regisafe
- Legal name
- regisafe GmbH
- Website
- https://regisafe.de
- Company type
- Private
- Founded year
- 1994
- Operating status
- Operating
- Headcount range
- 11–50 employees
- Short description
- regisafe GmbH is a German software vendor providing modular document management and electronic records (E-Akte) solutions exclusively to German municipal public administrations, with on-premise, cloud/SaaS, and GenAI capabilities.
- Ownership category
- akta.pro rank
regisafe industry classification
Industry- Product category
- Government Document Management Software
- NAICS
- Software Publishers (513210), Document Preparation Services (561410)
- SIC
- Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370)
- akta.pro primary industry
- Document Management Systems (DMS) (HDAEAGAA)
- akta.pro secondary industries
- E-Signature & Digital Transaction Management (DTM) (HDAEAGAF), Content Governance, Compliance, Retention & eDiscovery (HDAEAGAJ)
Keywords
Where regisafe is headquartered
LocationHeadquarters
- HQ city
- Waiblingen
- HQ country
- Germany
- HQ region
- Europe
Offices2 records
Markets served
regisafe business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Marketing or Sales, Infrastructure, Operations
Revenue model
- Software Licenses (On-Premise): Traditional perpetual software license model where municipalities purchase regisafe licenses for on-premise installation. The license is supplemented by annual maintenance fees (Pflege). Software is delivered via data carrier, download link, or email license key.
- Software Subscription (SaaS / Cloud): Software-as-a-Service subscription model for municipalities deploying regisafe via STACKIT cloud infrastructure. Includes hosting or full SaaS deployment. Revenue is recurring, billed annually in advance. Primarily for municipalities planning new regisafe deployments.
- Hosting Services: Cloud hosting service for existing regisafe customers migrating from on-premise to managed cloud infrastructure. regisafe handles server operations while customers continue under existing license terms. Recurring annual billing.
- regisafe Akademie (Training & E-Learning): Training services including seminars, webinars, coaching, and E-Learning courses. E-Learning is licensed per administration with a minimum of 50% of existing regisafe licenses, billed annually. Seminars are per-event with per-attendee pricing. Some webinars are free. Professional services for on-site training with mobile classroom equipment are also offered.
- Professional Services: Implementation, consulting, installation, and individual customization services. Provided separately from software licenses. Also includes project-specific services such as Digital-Fit analysis, individual seminars, and coaching.
- Software Maintenance (Pflege): Annual software maintenance contract providing new program versions (patches, updates, upgrades), fault resolution, and hotline support. Priced at 24% of the regular total software license fee per year.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Annual | Software Maintenance (Pflege) — 24% annual of license price |
| Subscription | Annual | SaaS / Cloud Subscription |
| Subscription | Annual | E-Learning Program |
| Unit Pricing | Multi-year contract | Seminars and In-Person Training |
| Freemium | Pay-as-you-go | Webinars |
| One time/ perpetual license | Multi-year contract | On-Premise Perpetual License |
Go-to-market motion2 records
Distribution channels4 records
Marketing channels8 records
regisafe product offering
Product offeringCore offering
regisafe sells a document management system (DMS) and electronic file (E-Akte) software suite purpose-built for German public-sector administrations, available both as on-premise licensed software (re-ak SPS) and as a browser-based SaaS (regisafe Cloud). The offering spans document capture with OCR, electronic signatures, workflow automation, and a growing AI layer (GenAI Dokumentenassistent, GenAI Niederschrift), bundled with vertical modules for municipal processes such as council information, property management, permit/approval, and digital mail handling.
Product overview
regisafe is a modular Document Management System (DMS) and e-government platform specifically designed for German public administrations, operating as a platform-plus-modules architecture. The core E-Akte (electronic records) forms the foundation, which integrates with specialized Fachverfahren (specialized procedures) modules for position filling (Stellenbesetzung), meeting management (Sitzungsdienst), property management (Grundstücksverwaltung), approval workflows (Genehmigung), and occupancy planning (Belegungsplan). The Online-Portale suite provides citizen-facing solutions including a Council Information System (Ratsinformationssystem), online application portals (Online-Anträge), and a project collaboration portal (Projektportal). AI capabilities are delivered through GenAI Dokumentenassistent for intelligent document processing and GenAI Niederschrift for AI-powered meeting transcription. Additional modules include Workflow automation, Digital Posteingang/Postausgang for mail processing, Qualifizierte elektronische Signatur for digital signatures, Objektdesigner for custom record structures, regisafe-Faktura for invoice management, and regisafe-App for mobile access. Deployment options include on-premise, cloud hosting (for existing customers), and full SaaS (for new customers) via STACKIT infrastructure.
Differentiator
Problem solved
Functional benefit
Brands
- regisafe 360°: Structured process automation combining modules for digital administration
- regisafe GenAI
- regisafe Cloud
- regisafe Akademie
- regisafe App
- regisafe-Faktura
- regisafe Objects Designer
Products and services
- regisafe E-Akte / DMS
Quantifiable outcome
- Automation of manual tasks such as folding, enveloping, franking, and postal transport through digital outgoing mail
- +3 more outcomes
Companies that use regisafe
Customer profileNamed customers13 records
Segments1 record
Ideal customer profiles1 record
regisafe technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration4 records
AI capability5 records
Feature7 records
regisafe partnerships and signals
Strategic signalPartnerships
Two partnerships are on record, tiered parent company and core infrastructure partner.
- PDV.groupparent companyPDV.group is the parent company of regisafe GmbH. As part of the PDV.group, regisafe benefits from the group's resources, shared expertise in public administration software, and cross-company synergies in the German e-government market.
- STACKIT (Schwarz Gruppe)core infrastructure partnerSTACKIT provides the cloud infrastructure for regisafe's SaaS and Hosting offerings. STACKIT is a subsidiary of the Schwarz Gruppe (Lidl/Kaufland) and operates high-security data centers in Germany and Austria. regisafe's cloud solutions are integrated into STACKIT's cloud environment, providing geo-redundant storage, ISO 27001 certified security, and DE-CIX connectivity for maximum data throughput.
Scale indicators4 records
Recent moves5 records
Expansion highlights5 records
regisafe competitors and assessment
Company assessmentDirect peers
- Optimal Systems: Long-standing German ECM/DMS vendor serving both private and public sectors. Comparable in product breadth (DMS, workflow, archiving) and target overlap in German Verwaltungen.
- d.velop AG: German DMS/ECM vendor with a strong public-sector footprint and similar E-Akte/government workflow offerings. Most direct head-to-head competitor for regisafe in German municipal DMS deals.
- xSuite Group: Provides document process management solutions including invoice automation and DMS modules for public administration. Comparable on digital mailroom and workflow offerings.
- Windmöller GmbH: Specialist in electronic records management (E-Akte) for German municipalities and public administrations. Direct niche competitor with comparable E-Akte positioning.
- Ceyoniq (Optimal Systems GmbH): Provides scalable DMS and E-Akte solutions explicitly targeting the German public sector. Competes with regisafe on the same procurement frameworks and municipal customers.
Broad incumbents
- Fabasoft AG: European ECM/DMS vendor with a strong public-sector and government cloud offering (Fabasoft Cloud). Comparable in regulatory compliance posture and EU data sovereignty.
- DocuWare GmbH: Cloud-native DMS vendor serving mid-market and public-sector customers across Europe. Competes with regisafe on cloud DMS functionality and increasingly on municipal accounts.
- ELO Digital Office GmbH: Established German ECM vendor with a broad DMS portfolio including public-sector offerings. Larger and more diversified than regisafe but overlaps on E-Akte and document workflow.
- OpenText Corporation: Global ECM leader serving public-sector customers across multiple geographies. Indirect competitor at the high end of municipal and federal E-Akte procurements.
Emerging players
- OpenKIM: Open-source E-Akte / DMS initiative for German public administrations. Represents a lower-cost alternative that could pressure regisafe in budget-constrained municipalities.
Market position
Strengths5 records
Weaknesses5 records
Competitive moat5 records
Key risks6 records
Key highlights6 records
Customer concentration
regisafe social profiles
Digital presenceregisafe compliance and trust
Trust signalCompliance2 records
regisafe financial estimates
Financial estimateRevenue estimate
Valuation estimate
regisafe leadership team
Management profileNumber of profiles
Profiles1 record
regisafe funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
regisafe M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about regisafe
What does regisafe do?
regisafe sells a document management system (DMS) and electronic file (E-Akte) software suite purpose-built for German public-sector administrations, available both as on-premise licensed software (re-ak SPS) and as a browser-based SaaS (regisafe Cloud). The offering spans document capture with OCR, electronic signatures, workflow automation, and a growing AI layer (GenAI Dokumentenassistent, GenAI Niederschrift), bundled with vertical modules for municipal processes such as council information, property management, permit/approval, and digital mail handling.
Is regisafe a public or private company?
regisafe is a private company. It is classified as corporate owned and is currently operating.
When was regisafe founded?
regisafe was founded in 1994. It employs 11 to 50 people.
Where is regisafe based?
regisafe is headquartered in Waiblingen, Germany, in the Europe region.
How does regisafe make money?
Six revenue lines are on record. Software Licenses (On-Premise) is the primary driver. The others are software Subscription (SaaS / Cloud), hosting Services, regisafe Akademie (Training & E-Learning), professional Services and software Maintenance (Pflege).
Who are regisafe's main competitors?
Direct peers on record are Optimal Systems, d.velop AG, xSuite Group, Windmöller GmbH and Ceyoniq (Optimal Systems GmbH). Broad incumbents are Fabasoft AG, DocuWare GmbH, ELO Digital Office GmbH and OpenText Corporation. OpenKIM is listed as an emerging player.
Does regisafe have an API?
No public API is recorded for regisafe.
What industry is regisafe in?
regisafe's product category is Government Document Management Software. Its primary akta.pro industry code is HDAEAGAA, Document Management Systems (DMS), with a secondary code of HDAEAGAF, E-Signature & Digital Transaction Management (DTM). Its NAICS code is 513210 and its SIC code is 7372.