What Fabasoft does

Fabasoft is a European cloud software company headquartered in Linz, Austria, founded in 1988 and publicly listed on the Vienna Stock Exchange (trading as etr:FAA). It designs and operates the Fabasphere digital ecosystem, a cloud-native platform that combines Fabasoft Cloud (enterprise content, records, and business process management infrastructure) with Mindbreeze AI for semantic document analysis, natural-language question answering, retrieval-augmented generation, agentic workflows, and intelligent document processing. The platform supports deployment across public, private, government, and hyperscaler cloud models, backed by six certified data centers in the DACH region and certifications including ISO 27001, ISO 27018, BSI C5, ISAE 3000 SOC2 Type 2, and EU Cloud Code of Conduct Level 3.

The product portfolio is organized as a platform-plus-modules architecture: Fabasphere and Fabasoft Cloud form the foundation; specialized solutions include Fabasoft Approve (industrial document and quality management), Fabasoft Boards (meeting management), Fabasoft Contracts (contract management with regulatory compliance), Fabasoft Dora (DORA outsourcing management), Fabasoft Talents (digital personnel file), Xpublisher (publishing), and eGov-Suite and OneGov for public administration. Fabasoft primarily serves enterprise customers in industrial manufacturing and plant engineering (Siemens Energy, Siemens Mobility, PALFINGER, KSB, Primetals Technologies, Ursapharm, delfort) and public administration, with operations in Austria, Germany, Switzerland, and the United States.

The business model is subscription-based SaaS delivered through Cloud Service Agreements, supplemented by professional services revenue from implementation, consulting, and training delivered directly and via the Approve Partner Alliance (a two-tier channel of industrial consulting partners and SAP/Microsoft/OpenText integration partners). Pricing is quote-based on annual contracts and is not publicly disclosed. Ownership is anchored by the founding Fallmann family with public float on the Vienna exchange; the group operates through Fabasoft AG as parent and wholly-owned operating subsidiaries across the DACH region, plus majority ownership of 4teamwork AG (acquired 2022) and full ownership of Mindbreeze and Xpublisher.

Name

Fabasoft

Legal name

Fabasoft International Services GmbH

Website

https://fabasoft.com

Company type

Public

Founded year

1988

Operating status

Operating

Headcount range

251–500 employees

Short description

Fabasoft is a publicly listed Austrian cloud software company that provides the Fabasphere ECM/ERM/BPM platform with proprietary Mindbreeze AI for document, process, and quality management, serving industrial enterprises and public administration primarily across the DACH region.

Ownership category

akta.pro rank

Headquarters

HQ city

Linz

HQ country

Austria

HQ region

Europe

Offices4 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. SaaS Subscription (Cloud Services): Subscription-based cloud services under Cloud Service Agreements for Fabasoft Cloud, Approve, Boards, Contracts, Dora, Talents, OneGov, and Xpublisher products. Revenue generated from recurring subscription fees.
2. Professional Services: Implementation, consulting, and training services through partner network and direct engagement.

Pricing tiers

Go-to-market motion3 records

Distribution channels3 records

Marketing channels6 records

Core offering

Fabasoft develops and sells the Fabasphere digital ecosystem, a cloud-native platform combining Fabasoft Cloud (ECM, ERM, BPM) with Mindbreeze AI for semantic document processing and knowledge management. Specialized modules include Fabasoft Approve for industrial DMS/QMS, Contracts for contract management, Boards for meeting management, Dora for DORA compliance, Talents for digital personnel files, Xpublisher for cross-media publishing, and eGov-Suite and OneGov for public administration.

Product overview

Fabasoft is a European cloud software company offering the Fabasphere digital ecosystem - a platform-plus-modules architecture. The core platform combines Fabasoft Cloud (cloud-native ECM, ERM, and BPM infrastructure) with Mindbreeze AI (proprietary AI for semantic analysis and knowledge retrieval). The product portfolio includes specialized solutions: Fabasoft Approve (industrial DMS/QMS), Fabasoft Boards (meeting management), Fabasoft Contracts (contract management), Fabasoft Dora (DORA compliance), Fabasoft Talents (digital personnel file), and Xpublisher (publishing). Government solutions include eGov-Suite (records management) and OneGov (business management). The ecosystem supports public, private, government, and hyperscaler cloud deployment options.

Differentiator

Problem solved

Functional benefit

Brands

• Fabasphere: The digital ecosystem connecting people, documents, and processes with AI-powered automation. Cloud-native platform for enterprise content management, records management, and business process management.
• Mindbreeze AI
• Fabasoft Approve
• Fabasoft Contracts
• Fabasoft Boards
• Fabasoft Dora
• Fabasoft Talents
• Fabasoft eGov-Suite
• Fabasoft OneGov
• Xpublisher

Products and services

• Fabasphere Cloud-native digital ecosystem connecting people, documents and processes with AI-powered automation; provides ECM, ERM, and BPM functions with digital sovereignty via certified European data centers.
• Fabasoft Approve AI-powered industrial document management system (DMS) and quality management system (QMS) for manufacturing and plant engineering; accelerates document and quality processes with role-based access, automated workflows, and full traceability across cross-company processes.
• Fabasoft Boards Meeting management solution for organizing and managing meetings securely and traceably, including digital meeting preparation, execution, and documentation.
• Fabasoft Contracts Contract management solution enabling smart contract handling with automated compliance checking against regulations like NIS-2.
• Fabasoft Dora Outsourcing management solution for demonstrating compliance with DORA (Digital Operational Resilience Act) regulatory requirements with efficient audit processes.
• Fabasoft Talents Digital personnel file solution that saves time on HR processes and helps organizations focus on their employees.
• Xpublisher Editorial and publishing system for planning, creating, managing and publishing content via any media channel.
• Fabasoft eGov-Suite Records management solution for public administration to manage records digitally with compliance and audit capabilities.
• OneGov Business management solution for digital government operations and public-sector administration.
• Fabasoft Cloud The cloud-native, highly available and agile platform of Fabasphere providing ECM, ERM, and BPM functions with public cloud operations.
• Mindbreeze AI AI technology from Fabasoft subsidiary Mindbreeze that analyzes content in semantic context, recognizes correlations, and enables intelligent document processing, agentic AI workflows, and natural-language dialog with documents.

Quantifiable outcome

• KSB saves 7,700 working hours annually at Pegnitz site through automating documentation processes
• +2 more outcomes

Named customers7 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration4 records

AI capability9 records

Feature7 records

Partnerships

Four partnerships are on record, tiered core.

• 4teamwork AGcoreStrategic or Co-development Partner · 2 September 2022Fabasoft acquired a majority stake in Swiss software and technology company 4teamwork AG in September 2022. 4teamwork specializes in meeting management and collaboration solutions, complementing Fabasoft's document and process management portfolio.
• NEONEXcoreImplementation/ SI/ Consulting PartnerNEONEX is a management consultancy supporting KSB Group in digital transformation since 2018. The partnership has successfully implemented Fabasoft Approve at KSB's Pegnitz plant, achieving 7,700 working hours saved annually.
• SAPcoreTechnology or IntegrationSAP integration through standardized interfaces and direct data connections to SAP P&E (Projects & Engineering Support). Fabasoft Approve enables seamless integration with SAP systems for industrial customers.
• MicrosoftcoreTechnology or IntegrationSeamless Microsoft 365 integration providing end-to-end processes in Fabasoft Approve. Enables efficient workflows, faster decisions, and complete traceability with Microsoft collaboration tools.

Scale indicators6 records

Recent moves5 records

Expansion highlights6 records

Direct peers

• d.velop: German ECM/EDM vendor focused on document management, workflows and digital personnel files. Directly competes with Fabasoft's Approve, Talents and Contracts products in the DACH mid-market.
• M-Files: Finnish metadata-driven document management platform competing in the same cloud DMS and intelligent information management category as Fabasoft Approve and Mindbreeze.
• SER Group: German-headquartered ECM/DMS vendor (Doxis platform) targeting European enterprises and regulated industries. Closest direct competitor to Fabasoft Approve and Fabasphere in the DACH mid-to-large enterprise market.
• ELO Digital Office: German ECM vendor offering document management, workflow and digital personnel file solutions. Direct peer to Fabasoft Approve and Talents, particularly in German-speaking enterprise and public-sector accounts.
• DocuWare: Cloud document management and workflow automation vendor with strong presence in European mid-market and SMB. Competes head-to-head with Fabasoft Approve on cloud DMS and automated workflows.
• Laserfiche: ECM and process automation vendor with a strong footprint in document management, BPM and quality/compliance workflows — directly comparable to Fabasoft Approve's QMS and process automation positioning.
• iManage: Document and email management platform purpose-built for professional services and regulated industries. Comparable to Fabasoft in secure document workflows, knowledge management and AI-powered search.

Broad incumbents

• OpenText: Global ECM and information management incumbent with a much larger portfolio covering content, B2B integration and analytics. Overlaps directly with Fabasoft's document, records and process management offerings across enterprise and government.
• Box: Cloud content management and collaboration platform with Box AI capabilities. Competes with Fabasoft Cloud for enterprise content management seats, particularly in cross-company collaboration use cases.
• Hyland: Large ECM/content services platform (Alfresco, Nuxeo, OnBase) serving enterprises and regulated industries. Competes with Fabasoft in industrial and government records management with a broader global footprint.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat5 records

Key risks5 records

Key highlights6 records

Customer concentration

• Xx.com/fabasoft
• LinkedInlinkedin.com/company/42126

Compliance5 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles6 records

Subsidiaries9 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A2 records

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Fabasoft