What QuoteBuilder does

QuoteBuilder is a privately held SaaS company, founded in 2019 and based in Los Angeles, that builds a web-based business management platform tailored to entertainment and rental industry workflows. Its software unifies quoting, invoicing, inventory tracking, rental management, fulfillment, returns, loss-and-damage billing, and payments into a single browser-accessible application, with native integrations to Stripe for payment processing and QuickBooks for accounting synchronization. The platform is sold primarily through a self-serve, product-led growth motion — a 30-day free trial with no credit card required — and is supplemented by a contact-sales overlay on a named Enterprise tier for larger accounts.

The product portfolio is modular: core platform capabilities are delivered through add-on modules (Sales, Rentals, Proposals, Inventory, Fulfillment, Returns, L&D, Demos, Multi-Warehouse, Barcoding), while six industry-specific sub-products — Film Rentals, Event Rentals, AV Rentals, Creative Services, Service Quoting, and Sales Quoting — provide tailored workflows for each vertical. The company claims its customers save roughly five hours per week on quoting work compared to using Excel or Word, with quote creation time reduced from 30–60 minutes to approximately five minutes once catalogs are populated.

QuoteBuilder monetizes through tiered monthly subscriptions: Solo at $30/month, Standard at $100/month, Team at $400/month, and Enterprise on contact pricing; a parallel Plus tier (Solo+ $60, Standard+ $200, Team+ $800) layers additional modules. Pricing scales on number of users and monthly invoice volume, with the ability to upgrade or downgrade at any time. The stated customer base is concentrated in film/entertainment equipment rental, event production rental, and creative services, with named customers including Quasar Science and Relevant Equipment Rentals. The company appears to be a small team (1–10 employees) with no disclosed funding, ownership, or financial metrics.

Name

QuoteBuilder

Legal name

QuoteBuilder

Website

https://quotebuilder.io

Company type

Private

Founded year

2019

Operating status

Operating

Headcount range

1–10 employees

Short description

QuoteBuilder is a Los Angeles-based SaaS company that sells a web-based quoting, invoicing, inventory, and rental management platform aimed at entertainment and event rental businesses, monetized via tiered monthly subscriptions and sold primarily through a self-serve, product-led growth motion.

Ownership category

akta.pro rank

Product category

Rental Management and Quoting Software

SIC

Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Bill Pay, Invoicing & Payables Platforms (BPAMAFAF)

Keywords

• Rental management software
• Quoting and invoicing software
• Entertainment industry SaaS
• Equipment rental billing
• Inventory tracking software

Headquarters

HQ city

Los Angeles

HQ country

United States

HQ region

North America

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Infrastructure, Marketing or Sales, Operations

Revenue model

1. Subscription Plans - Basic: Tiered subscription model with four basic plans (Solo, Standard, Team, Enterprise) priced based on number of users and monthly invoice volume. Plans include feature progression from basic quoting to full inventory management and multi-warehouse support. Customers can upgrade or downgrade at any time.
2. Subscription Plans - Plus: Enhanced tiered plans (Solo+, Standard+, Team+) that add specific modules (Rental Module, Inventory/Fulfillment/Returns Modules, Demo Orders/Multiple Locations) to basic plan features for growing businesses requiring additional functionality.

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels6 records

Core offering

QuoteBuilder is a web-based SaaS application that enables entertainment and rental businesses to build quotes, send invoices, process payments, and manage inventory. The platform supports daily and weekly rental rate structures, kit/package management, serial number tracking, prep and strike day billing, and check-out/check-in workflows, with native integrations to Stripe for payments and QuickBooks for accounting. It is accessed via a responsive browser interface on any device, with no app download required.

Product overview

QuoteBuilder is a unified web-based business management platform for the entertainment and service industries, combining quote building, invoicing, and payment processing in a single system. The core platform offers modular capabilities including Sales Module, Rentals Module, Proposals Module, Inventory Module, Fulfillment Module, Returns Module, and L&D (Lost & Damaged) Module. Industry-specific sub-products include Film Rentals, Event Rentals, AV Rentals, Service Quoting, and Creative Services, each tailored to specific sector needs. Additional features include QuickBooks integration, barcoding, multi-warehouse support, and Stripe payment processing. The platform is accessible via web browser without requiring downloads.

Differentiator

Problem solved

Functional benefit

Products and services

• QuoteBuilder Platform

Quantifiable outcome

• Saves 200+ hours per year per user compared to Excel/Word workflows (approximately 5 full work weeks)
• +2 more outcomes

Named customers2 records

Segments6 records

Ideal customer profiles6 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

Feature10 records

Partnerships

Two partnerships are on record, tiered core.

• StripecoreTechnology or IntegrationStripe provides payment processing infrastructure integrated into QuoteBuilder's invoicing system. This integration allows QuoteBuilder customers to accept credit card and bank account payments directly through invoices sent to customers. Stripe handles the actual payment processing while QuoteBuilder manages the payment status tracking within its platform.
• QuickBookscoreTechnology or IntegrationQuickBooks integration enables automatic synchronization of invoices, payments, and customer data between QuoteBuilder and QuickBooks accounting software. Available on Standard and higher plans, this integration eliminates manual data entry and reduces errors from duplicate entries in accounting workflows.

Scale indicators2 records

Recent moves6 records

Expansion highlights5 records

Broad incumbents

• Jobber: Field service management software for home service businesses with quoting, scheduling, and invoicing. Comparable on the service quoting and invoicing workflow though focused on home/trade services rather than entertainment/rentals.
• FreshBooks: SMB accounting and invoicing platform with quote/proposal and payment capabilities. Broader horizontal incumbent overlapping on invoicing and online payments but lacking rental-specific workflows (kit management, prep/strike days, serial number tracking).
• Square Invoices: Invoicing and payment processing platform from Block (Square) for SMBs. Overlaps on the quote-to-paid-invoice workflow with integrated payments, but is a horizontal, non-vertical offering without rental-specific modules.
• QuickBooks: Dominant SMB accounting platform that QuoteBuilder integrates with. Functions as both a partner (native sync integration) and a partial substitute—SMBs on basic plans may use QuickBooks invoicing as a default rather than adopting a dedicated vertical tool.

Direct peers

• Current RMS: Rental management software purpose-built for AV, event, and staging rental businesses. Competes head-to-head with QuoteBuilder in the same entertainment/event rental vertical with similar quoting, inventory, and check-out/check-in workflows.
• Rentman: Cloud-based rental management software for AV, event, and production rental companies. Most directly comparable peer given overlapping target segments (event/AV/film rental houses) and overlapping feature set (quoting, inventory, scheduling).
• EZRentOut: Equipment rental management software with quoting, inventory tracking, and reservations. Directly comparable on rental operations functionality though more horizontal across equipment categories rather than entertainment-specialized.
• Point of Rental Software: Established rental management software for equipment rental companies across multiple verticals. Comparable on the rental quoting, inventory, and contract workflows, though typically serving larger and more general rental operations than QuoteBuilder's entertainment focus.
• HoneyBook: All-in-one business management platform for creative services professionals with proposals/quoting, invoicing, and payment processing. Direct overlap with QuoteBuilder's Creative Services segment on the proposal-to-paid workflow.
• Booqable: Rental software with quoting, inventory management, and online bookings for equipment rental businesses. Comparable on the equipment rental workflow (quotes to invoices, inventory tracking) though lighter on the entertainment-specific features QuoteBuilder emphasizes.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat3 records

Key risks5 records

Key highlights6 records

Customer concentration

• Xx.com/quotebuilder
• Facebookfacebook.com/quotebuilder
• LinkedInlinkedin.com/company/quotebuilder

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about QuoteBuilder