What Lialis does

Lialis B.V. is a Netherlands-based implementation partner of Portal Systems AG, reselling and customizing the Shareflex software suite for deployment on customers' Microsoft 365 SharePoint Online environments. Founded in 2005 and headquartered in Ede, the company operates as Lialis B.V. with 11–50 employees and serves enterprises across the Netherlands, Belgium, and other non-German-speaking regions. The Shareflex platform extends native SharePoint Online capabilities with a business applications layer (Shareflex Forms, Rules, and Provisioning) and ready-made solutions for contract management, document control/QMS, document management, legal practice management, and shared mailbox management (MetaMail 365), plus add-on modules for time tracking, HR, and sales leads.

Lialis's business model combines annual SaaS subscriptions (named-user licensing, minimum 25 users, priced per solution and per user) with professional services revenue from custom design, build, deployment, training, and support. Each engagement follows a consultative process — sandbox trial, joint design, fixed-price proposal, development, and iteration — and Lialis delivers both the platform configuration and ongoing customization in the customer's own M365 tenant. Distribution is direct and partner-led (referrals from Portal Systems AG) supplemented by Microsoft AppSource for add-ins such as the October 2024-launched Outlook plugin. AI capabilities were added in October 2024 via Shareflex Contract AI Services, which leverages Microsoft Azure AI, Make.com, and Pinecone for automated contract metadata extraction, summarization, translation, and semantic search.

Name

Lialis

Legal name

Lialis B.V.

Website

https://lialis.com

Company type

Private

Founded year

2005

Operating status

Operating

Headcount range

11–50 employees

Short description

Lialis B.V. is a Dutch implementation partner of Portal Systems AG that resells and customizes Shareflex business applications on Microsoft 365 SharePoint Online. It serves 300+ enterprise customers with contract management, document control, legal practice, and AI-powered contract analysis solutions.

Ownership category

akta.pro rank

Product category

Enterprise Content Management / SharePoint Business Applications

NAICS

Custom Computer Programming Services (541511), Computer Systems Design and Related Services (54151)

SIC

Services-Computer Programming Services (7371)

akta.pro primary industry

Enterprise Application UX, Portals & Low-Code Extensions (BPAEAGAM)

akta.pro secondary industry

Enterprise Case Management & Request Fulfillment Platforms (HDAEALAJ)

Keywords

• SharePoint business applications
• Contract lifecycle management
• Document control software
• Enterprise content management
• Legal practice management

Headquarters

HQ city

Ede

HQ country

Netherlands

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Shareflex SaaS Subscriptions: Annual subscription-based SaaS model for Shareflex applications. Pricing based on solution type and number of named users. No distinction between read-only or content-creating users. Software is invoiced annually with no upfront perpetual license option.
2. Implementation and Consulting Services: Lialis provides deployment, support, training, and documentation services. The company designs app layouts, fields, lists, permissions, and workflows together with clients, then builds and deploys custom applications.
3. Custom Development: Lialis can modify Shareflex applications to fit customer needs and translate applications into other languages as part of implementation services.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels4 records

Core offering

Lialis is the implementation partner and reseller for Portal Systems AG's Shareflex software suite, which extends Microsoft SharePoint Online into full business applications including Contract Management, Document Control (QMS), Document Management, Legal Practice Software, and the MetaMail 365 shared mailbox. The company sells annual SaaS subscriptions per named user and provides deployment, customization, training, and ongoing support services for the platform.

Product overview

Lialis is an integration partner of Portal Systems AG, reselling and implementing the Shareflex software suite which extends Microsoft SharePoint for advanced document and process management. The portfolio consists of ready-made Shareflex applications (Contract Management, Document Control/QMS, Document Management, Legal Practice Software) installed on the customer's Microsoft 365 SharePoint, plus MetaMail 365 for shared mailbox management. These applications share a common platform built on Shareflex Forms (UI forms), Shareflex Rules (business logic), and Shareflex Provisioning (SharePoint architecture). The platform supports AI capabilities through Contract AI Services for automated contract analysis, and integrates with Microsoft Teams, Office, and Outlook. Add-on modules include TimeKeeper, Employee Data Manager, Employee Performance Manager, Sales LeadMaster, and the Outlook plugin.

Differentiator

Problem solved

Functional benefit

Brands

• Shareflex: Shareflex is a software suite by Portal Systems AG that extends Microsoft SharePoint for advanced document and process management. Used by 300+ customers, it simplifies building ECM solutions like contract and quality management within Microsoft 365.

Products and services

• Shareflex Contract Management Comprehensive contract management solution installed on Microsoft 365 SharePoint, designed to organize digital contracts and track all deadlines throughout the contract lifecycle. Targets organizations needing lifecycle visibility, deadline alerts, and digital contract repositories.
• Shareflex Document Control (QMS) Ready-to-use document control and quality document management system for ISO-compliant controlled document management, version control, and approval workflows. For regulated and quality-driven organizations.
• Shareflex Document Management Customizable SharePoint-based document management solution providing centralized document storage, search, and productivity features tailored to customer processes.
• Shareflex Legal Practice Software All-in-one legal practice management system for law firms and legal departments to manage cases, documents, and client relationships within Microsoft 365 cloud, with data residing in the customer's own tenant.
• MetaMail 365 (Team Inbox) Shared mailbox solution for Microsoft 365 that enables teams to collaboratively manage and respond to emails with status tracking and assignment, improving service levels for email-based customer support.
• Shareflex TimeKeeper Time registration application for tracking time spent on projects and tasks within Shareflex on SharePoint.
• Shareflex Employee Data Manager Application for managing employee data within SharePoint, used as an add-on module to Shareflex.
• Shareflex Employee Performance Manager Application for managing employee performance evaluations within SharePoint, used as an add-on module to Shareflex.
• Shareflex Sales LeadMaster Application for managing sales leads within SharePoint, used as an add-on module to Shareflex.
• Shareflex Outlook Plugin Outlook add-in integrating Shareflex applications into Microsoft Outlook, allowing users to store emails and documents from Outlook directly into Shareflex applications, particularly Contract Management.
• Shareflex Contract AI Services AI-powered contract analysis service that automatically scans contracts, extracts metadata (dates, parties, terms, obligations), summarizes documents, and translates content using Microsoft Azure AI services and Azure OpenAI.
• Shareflex Implementation and Consulting Services Consultancy services delivered by Lialis for designing, building, deploying, customizing, and supporting Shareflex applications on customer Microsoft 365 environments, including training, documentation, and language localization.

Quantifiable outcome

• Replaced 10 complex legacy IBM applications with custom-built SharePoint Online business applications
• +2 more outcomes

Named customers3 records

Segments5 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration7 records

AI capability4 records

Feature8 records

Partnerships

One partnership is on record.

• Portal Systems AGcoreTechnology or IntegrationPortal Systems AG (Germany) is the creator and owner of the Shareflex platform and business applications including Document Control, Contract Management, and Document Management. Lialis is an authorized implementation partner with rights to resell Shareflex solutions primarily to customers located outside German-speaking regions. Portal Systems manages the cloud infrastructure (Azure) for Shareflex Online Services.

Scale indicators2 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• Nintex: Direct competitor selling workflow, document automation, and process management on SharePoint/Microsoft 365 to enterprise buyers. Lialis explicitly positions Shareflex's cost-efficiency against Nintex as a core differentiator.
• Portal Systems AG: Creator and owner of the Shareflex platform; Lialis is its exclusive implementation partner for non-German-speaking regions. Operates in the same product category and shares the customer base, but Lialis handles deployment, customization, and support.
• AvePoint: Provides SharePoint and Microsoft 365 management, governance, migration, and business application solutions. Directly comparable as a SharePoint-ecosystem enterprise software vendor targeting similar IT and operations buyers.
• Bamboo Solutions: Builds ready-to-use business applications on SharePoint including HR, helpdesk, and document management. Closely mirrors Lialis's productization approach on the SharePoint platform.
• Lightning Tools: SharePoint-focused vendor offering document management, metadata, and business productivity apps. Comparable in product scope and target buyer (SharePoint-centric IT and operations teams).
• Agiloft: Enterprise contract lifecycle management (CLM) platform. Competes head-on with Shareflex Contract Management for the same contract-management buyer, though on different underlying technology.
• iManage: Document and email management platform purpose-built for legal, professional services, and regulated industries. Directly comparable to Shareflex Legal Practice Software and Document Management offerings.

Emerging players

• DocuSign: Dominant e-signature and contract lifecycle platform; integrates with Shareflex via DigitalSign API. Adjacent competitor in the contract management workflow, increasingly expanding upstream into CLM.
• Templafy: Document automation and template management platform native to Microsoft 365. Comparable in targeting document-heavy enterprise workflows on the same Microsoft stack.

Broad incumbents

• Microsoft Power Platform: Microsoft's native low-code suite (Power Apps, Power Automate, Power Pages) for building business applications on SharePoint and Dataverse. The primary incumbent threat Lialis must position against as Microsoft's own roadmap advances.

Market position

Strengths5 records

Weaknesses4 records

Competitive moat6 records

Key risks6 records

Key highlights6 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Lialis