What SoftClean does

SoftClean GmbH is a privately held German software vendor founded in 1997 and headquartered in Wismar, Mecklenburg-Vorpommern. The company develops a modular software-plus-hardware platform for two vertical markets: security services companies and building cleaning firms, with a third adjacent offering in general time-and-attendance. Its architecture centers on TimeScan Online, a cloud-based web hub that integrates time tracking, guard patrol control (OWKS — Online Wächterkontrollsystem), vehicle and personnel GPS tracking, electronic guard book, key management, alarm interventions compliant with VdS 2172-1, voice-based alerting (AlarmCall, EventCall, TimeCall), and automatic reporting. Mobile access is delivered via the TimeScan OWKS and TimeScan Nachweis apps on Android and iOS, and operations in the field rely on NFC tags/readers, GPS hardware (CarTrack, TimeTrack), time-tracking terminals, and rugged Samsung phones paired with a personnel-notruf system.

Name

SoftClean

Legal name

SoftClean GmbH

Website

https://softclean.net

Company type

Private

Founded year

1997

Operating status

Operating

Headcount range

11–50 employees

Short description

SoftClean GmbH is a German software vendor founded in 1997, providing integrated time-tracking, guard patrol, alarm-intervention, and commercial back-office software plus NFC and GPS hardware to security services companies, building cleaners, and time-tracking customers in Germany.

Ownership category

akta.pro rank

Headquarters

HQ city

Wismar

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Supply Chain, Operations, Infrastructure

Revenue model

1. TimeScan Online Subscriptions: Cloud-based SaaS subscriptions for the TimeScan Online platform, with various modules for time tracking, guard control, personnel emergency, key management, vehicle/fleet tracking, and reporting.
2. Mobile App Sales: Apps available on Google Play Store and Apple AppStore for TimeScan OWKS, TimeScan Nachweis, and related products.
3. Hardware Sales: Sale of NFC tags (checkpoint tags, seals, cards, coins), NFC readers, GPS tracking devices (CarTrack, TimeTrack), rugged mobile phones (Samsung Galaxy XCover 5 EE, XCover 7), and related peripherals.
4. SoftClean Professional License: Windows desktop software license for building cleaning companies with full commercial functionality including quotation, invoicing, work order management, and accounting interfaces.
5. Professional Services: On-site training, device sales and repair, implementation support, and maintenance services.

Pricing tiers

Go-to-market motion2 records

Distribution channels4 records

Marketing channels9 records

Core offering

SoftClean GmbH develops and sells modular software for security services companies, building cleaning companies, and time tracking across industries. Its core platform, TimeScan Online, integrates time tracking, guard patrol control, personnel emergency/lone worker protection, vehicle and personnel GPS tracking, key management, and electronic guard book functionality, supplemented by SoftClean Professional (Windows ERP software for building cleaners) and related NFC/GPS hardware.

Product overview

SoftClean GmbH offers a modular software platform architecture centered around TimeScan Online as the core hub for security and facility management operations. The product portfolio comprises three main categories: (1) Core platforms: TimeScan Online (cloud-based management portal) and SoftClean Professional (offline commercial software for building cleaners); (2) Mobile apps: TimeScan OWKS app for guard patrol management, TimeScan Nachweis for presence documentation; (3) Hardware: Zeiterfassungsterminal (time tracking terminal), NFC tags/readers, TimeTrack (personnel GPS tracker), CarTrack (vehicle GPS tracker), and emergency call devices. These products integrate through the central TimeScan Online platform, which connects to third-party control center software (AM/Win, DLS4000, LISA) and accounting systems (DATEV, Lexware, KHK). Optional add-on modules include AlarmCall/EventCall for voice-based notifications, Elektronisches Wachbuch for electronic guard book, Führerscheinkontrolle for license monitoring, Schlüsselverwaltung for key management, Wartungsnachweis for maintenance documentation, and Ereignissystem for event/alarm management.

Differentiator

Problem solved

Functional benefit

Brands

• TimeScan: Central software platform for time recording, proof-of-work documentation, and security guard control systems including OWKS (Online Wächterkontrollsystem), time tracking terminals, and related modules.
• SoftClean Professional
• OWKS
• CarTrack
• TimeTrack
• TimeCall

Products and services

• TimeScan Online Central cloud-based SaaS platform that integrates time tracking, guard patrol control, vehicle and personnel tracking, alarm/event management, key management, electronic guard book, and reporting for security services companies and other businesses.
• SoftClean Professional Comprehensive Windows-based commercial ERP software for building cleaning and facility management companies, covering master data, order processing, invoicing, dunning, staff scheduling, time recording, post-calculation, and accounting interfaces.
• OWKS (Online Wächterkontrollsystem) Online guard patrol control system for planning security patrol tours, real-time monitoring, NFC checkpoint verification, incident capture, and automatic notifications of unplanned events.
• TimeScan OWKS App Android mobile app for security firms and guards that digitizes patrol rounds with NFC checkpoint scanning, GPS tracking, photo and text event capture, panic alarm, dead man's switch, and digital alarm intervention per VdS 2172-1.
• TimeScan Nachweis Mobile app for digital proof of presence that documents employee attendance in buildings and rooms using NFC tags, QR codes, or barcodes, with text and photo documentation.
• Zeiterfassungsterminal Hardware time tracking terminal for tamper-proof recording of working hours with optional photo proof, special bookings, document management, and automatic report shipping in PDF, XLS(X), CSV, or HTML formats.
• TimeCall Telephone-based time tracking system where employees call a designated number and enter a PIN to clock in/out, with a dead man's switch that periodically calls requiring confirmation to trigger an alarm.
• TimeTrack (Personenortung) Mobile GPS personnel tracking device that periodically queries GPS position data and transmits it via GPRS to TimeScan Online, including a panic button for emergency alerts.
• CarTrack (Fahrzeugortung) Concealed GPS vehicle tracking unit connected to the vehicle battery for continuous power, providing real-time vehicle location tracking through TimeScan Online.
• Personen-Notruf-System Personnel emergency call system with GPS tracking, fall sensor, and panic alarm for lone worker protection, used with rugged mobile phones and the TimeScan Online portal.
• AlarmCall Voice message alarm system that uses Text-to-Speech to distribute automated phone calls to multiple designated numbers simultaneously via the TimeScan Online portal.
• EventCall Event notification system that automatically calls designated phone numbers when events are triggered through the TimeScan Online portal, using Text-to-Speech to read notifications in German.
• Digitale Alarminterventionen Digital alarm intervention documentation service compliant with VdS guideline 2172-1 (version 2020-09), enabling tamper-proof digital recording of alarm responses for security companies pursuing certification.
• NFC Tags und Leser NFC hardware lineup including control point tags (40mm, 30mm, 20mm), NFC key seals, NFC coins for time tracking, NFC cards, NFC labels, and USB NFC desktop readers used for checkpoints, key management, and identification.

Quantifiable outcome

• 120 million movement data points processed monthly
• +2 more outcomes

Named customers2 records

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration6 records

AI capability2 records

Feature6 records

Partnerships

Ten partnerships are on record, tiered core and minor.

• INSOCAM (AM/Win)coreTechnology or IntegrationIntegration partnership connecting TimeScan Online/OWKS with INSOCAM's AM/Win control room software. Enables real-time alarm forwarding, incident reporting, and encrypted data exchange between control center and security personnel mobile devices.
• ATS Elektronik (DLS4000)coreTechnology or IntegrationIntegration partnership connecting TimeScan Online/OWKS with ATS Elektronik's DLS4000 control room software. Enables alarm forwarding, incident reporting, and encrypted data exchange for reliable intervention.
• Dr. Pfau (LISA)coreTechnology or IntegrationIntegration partnership connecting TimeScan Online/OWKS with Dr. Pfau's LISA control room software. Enables alarm forwarding, incident reporting, file sharing to mobile devices, and encrypted data exchange.
• BITMi (Bundesverband IT-Mittelstand)minorOthersMembership in German IT SME association. Holder of 'Software Hosted in Germany' certification.
• BDSW (Bundesverband Sicherheitswirtschaft)minorOthersMembership in German security industry association.
• BSKI (Bundesverband für den Schutz Kritischer Infrastruktur)minorOthersMembership in German critical infrastructure protection association.
• ASW Norddeutschland (Allianz für Sicherheit in der Wirtschaft)minorOthersMembership in northern German security industry alliance.
• HW Leasing GmbHminorOthersEquipment leasing partner for hardware purchases.
• Girges ConsultingminorOthersConsulting partner for business development.
• FC Hansa RostockminorOthersPremium partner of FC Hansa Rostock football club - regional sports sponsorship.

Scale indicators5 records

Recent moves8 records

Expansion highlights5 records

Direct peers

• ATOSS Software AG: German workforce management and time tracking software vendor serving enterprise and mid-market customers. Closely comparable to SoftClean on time tracking, scheduling, and mobile workforce functionality in the DACH market, with a substantially larger customer base.
• GFOS mbH: Workforce management software vendor headquartered in Germany offering time tracking, access control, and personnel planning. Comparable to SoftClean on core functionality and DACH market focus.
• PCS Systemtechnik GmbH: German vendor of access control, time management, and operational data solutions. Comparable to SoftClean on time tracking terminals, personnel data, and security industry deployments.
• ISGUS GmbH: German provider of time and attendance, personnel scheduling, and access control software with a strong focus on industrial and service-sector customers. Directly comparable to SoftClean's TimeScan Online and Zeiterfassungsterminal offerings.
• Primion Technology GmbH: German security and access control software provider offering time recording, access management, and security operations platforms. Overlaps with SoftClean on security industry vertical, time tracking, and integrated personnel documentation.

Broad incumbents

• Honeywell Building Technologies: Global security and building management provider with workforce, access, and security operations offerings. Adjacent to SoftClean in the security industry vertical but addresses a much broader customer set with a wider product portfolio.
• Bosch Sicherheitssysteme: Bosch's security systems division offering video surveillance, intrusion detection, access control, and integrated security management. Comparable to SoftClean on the security industry side but as a broad incumbent rather than a vertical SaaS specialist.
• dormakaba Group: Large Swiss-German access control and security solutions provider serving enterprise customers globally. Adjacent to SoftClean on access control, time management, and security workflows, but operates at significantly greater scale across a broader portfolio.

Emerging players

• SoloProtect: UK-based lone worker protection solution combining dedicated devices, mobile apps, and monitored alarm response. Comparable to SoftClean's Personen-Notruf-System and TimeCall lone-worker modules, focused on a specific use case that intersects with SoftClean's offering.
• StaySafe App: Lone worker and employee safety app with panic alerting, check-in, and location tracking functionality. Comparable to SoftClean's mobile personnel emergency and GPS tracking modules, targeting similar regulated worker safety use cases.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks7 records

Key highlights7 records

Customer concentration

• Xx.com/softcleangmbh
• YouTubeyoutube.com/@softcleangmbh4911
• Facebookfacebook.com/SoftcleanWismar
• LinkedInlinkedin.com/company/softclean
• Instagraminstagram.com/softclean_gmbh

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles12 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about SoftClean