ibelsa

What ibelsa does

ibelsa GmbH is a Berlin- and Saarland-based software company that has built and continuously developed a cloud-based hotel Property Management System (PMS) called ibelsa.rooms since 2011. The platform is delivered as SaaS via browser and is positioned by the company as a pioneer of cloud-based hotel software in the DACH region, with a 99.9% uptime SLA, mobile access (ibelsa.mobile), and an open API enabling one-click integrations with 40+ third-party systems including channel managers, POS, accounting (DATEV/Sage), yield management, access control, and guest communication tools. The core module, ibelsa.basic, covers reservations, occupancy planning, guest management, invoicing, reporting, and tasks; the company monetizes through a room-count-based subscription plus modular add-ons (ibelsa.web, ibelsa.mobile, ibelsa.pay, ibelsa.adds, ibelsa.cashmaster, ibelsa.mailing, ibelsa.finance, ibelsa.eregistration, ibelsa.bankett, ibelsa.voucher).

The company targets small-to-mid-sized hotels, guesthouses, inns, hostels, vacation apartments, and camping sites across Germany, Austria, and Switzerland, supported by a direct sales team, a 30-day free trial with an automatic FreePlan tier, and an event-led GTM anchored by the annual HOTELRIZON conference co-organized with DIRS21. It maintains partnerships with DEHOGA, HSMA, Ringhotels, and Hotel-Kompetenz-Zentrum, and initiated the hotelnext.io industry platform. Compliance coverage includes GDPR plus TSE/Kassensicherungsverordnung (Germany) and RKSV (Austria) cash-register security regulations.

ibelsa is owner-managed by founder Philipp Berchtold and explicitly self-describes as financially independent, with no external funding rounds, parent company, or M&A activity disclosed. Revenue is generated through recurring SaaS subscriptions tiered by room count and selected modules, supplemented by one-time interface setup fees and, increasingly, transaction-based revenue from ibelsa.pay. The headcount band is 11–50, and the company does not disclose revenue, customer counts, or ARR.

Name

ibelsa

Legal name

ibelsa GmbH

Website

https://ibelsa.com

Company type

Private

Founded year

2011

Operating status

Operating

Headcount range

11–50 employees

Short description

ibelsa GmbH is a Berlin-based SaaS company offering ibelsa.rooms, a cloud-based hotel Property Management System with modular add-ons and 40+ third-party integrations, serving small and mid-sized hotels, guesthouses, hostels, and vacation rentals across the DACH region.

Ownership category

akta.pro rank

Product category

Hotel Property Management Software

akta.pro primary industry

Property Management Systems (PMS) (THALACAA)

akta.pro secondary industries

Owner Services, Reporting & Portfolio Administration (THAMAKAI), Guest Experience & Engagement (CRM, Messaging, Loyalty) (THALACAF), Direct Booking Platforms & Booking Engines for Hosts/Managers (THAMALAE)

Keywords

• Hotel management software
• Property management system
• Cloud-based PMS
• Hospitality booking engine
• Hotel CRM software

Headquarters

HQ city

Berlin

HQ country

Germany

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. SaaS Subscription (Room-Based): Primary revenue stream: recurring subscription fees calculated based on the number of rooms managed in the system, selected modules (basic + add-ons), and selected interfaces/connections. Billed in advance on customer-selected intervals (monthly, annual, or multi-year).
2. Interface Setup Fees: One-time setup fees for establishing technical interfaces to third-party systems (channel managers, POS, accounting, etc.) as requested by the customer.
3. ibelsa.pay (Payment Processing): Automated payment processing integrated into the PMS, providing streamlined payment workflows for hotel guests.
4. FreePlan / Freemium Tier: After 30-day trial expires, customers not transitioning to paid plans are moved to FreePlan (limited to 2 bookings/day). This serves as a lead generation/free tier for future conversion.

Pricing tiers

Go-to-market motion3 records

Distribution channels5 records

Marketing channels9 records

Core offering

ibelsa GmbH develops and sells a cloud-based hotel Property Management System (PMS) delivered as SaaS to small and mid-sized accommodations in the DACH region. The platform centralizes reservations, guest management, invoicing, occupancy planning, and reporting, and is extended through modular add-ons (web booking, mobile access, integrated payments) and an open API that connects via one-click setup to 40+ third-party hospitality systems including channel managers, POS, accounting, and yield management tools.

Product overview

ibelsa offers a cloud-based, modular hotel management software-as-a-service (SaaS) solution called ibelsa.rooms. The core platform is ibelsa.basic, which provides essential hotel operations including a dashboard (Cockpit), occupancy planning, guest management, rate management, invoice management, task management, and reporting. Users can extend functionality through modular add-ons: ibelsa.web (online booking), ibelsa.mobile (smartphone access), ibelsa.pay (integrated payment processing including ibelsa.voucher), ibelsa.adds (additional units like conference rooms), ibelsa.cashmaster (walk-in invoicing), ibelsa.mailing (automated guest emails), ibelsa.finance (accounting data export), ibelsa.eregistration (digital registration forms), and ibelsa.bankett (event management). The platform operates on a modular subscription model where customers pay based on room count, selected modules, and connected interfaces. An open API enables third-party integrations with POS systems, channel managers, yield management tools, accounting software, and other hospitality solutions.

Differentiator

Problem solved

Functional benefit

Brands

• ibelsa.basic: Core hotel management module with features including cockpit, occupancy planning, guest management, invoice management, web bookings, tasks and notes, reports and evaluations.
• ibelsa.module
• ibelsa.web
• ibelsa.mobile
• ibelsa.pay
• ibelsa.voucher

Products and services

• ibelsa.rooms Cloud-based hotel management Software-as-a-Service (SaaS) platform for hotels, guesthouses, hostels, vacation rentals, and camping sites; centralizes reservations, guest management, billing, occupancy planning, and reporting in a browser-based application.
• ibelsa.basic Core PMS module containing the Cockpit dashboard (arrivals, check-ins, in-house, departures, check-outs, reservations), drag-and-drop occupancy plan, guest contact management with communication history, rate management, invoice management, task and note management, lost-and-found tracking, document management, reporting and evaluations, user rights, mail logging, and email dispatch with templates.
• ibelsa.module Family of optional add-on modules covering additional unit management (ibelsa.adds), walk-in and paymaster invoicing with debtor management (ibelsa.cashmaster), automated guest email sequences (ibelsa.mailing), DATEV/Sage-format accounting data preparation (ibelsa.finance), digital guest registration forms (ibelsa.eregistration), and event/banquet planning with function sheets (ibelsa.bankett).
• ibelsa.web Web-based booking widget enabling hotel guests to make online reservations directly through the hotel's website, with reservations integrated directly into the PMS database.
• ibelsa.mobile Mobile access module granting smartphone access to hotel data and management functions, enabling remote operation of the PMS from anywhere.
• ibelsa.pay Automated payment processing solution integrated directly into the PMS, enabling simplified guest payment workflows, integrated payment terminals, voucher management via the ibelsa.voucher sub-feature, and same-day payment settlement as part of the hotel's customer journey.
• ibelsa.club Customer loyalty and community program for ibelsa users, providing benefits, networking opportunities, and exclusive content delivered via the ibelsa.club community hub.

Quantifiable outcome

• 99.9% uptime SLA for reliable hotel operations
• +2 more outcomes

Named customers12 records

Segments5 records

Ideal customer profiles1 record

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration24 records

Feature8 records

Partnerships

Seven partnerships are on record, tiered core and minor.

• DIRS21coreTechnology or Integration · 18 June 2026DIRS21 is a booking and channel manager provider and co-organizer of the HOTELRIZON event with ibelsa. The partnership involves deep collaboration on joint customer events, best practice sharing, and product integration (DIRS21 is one of the integration connections available through ibelsa's open API). DIRS21 provides booking and channel management capabilities integrated into the ibelsa PMS ecosystem.
• hotelnext.iominorStrategic or Co-development Partneribelsa is the initiator of hotelnext.io, an industry initiative for hospitality digitalization connecting technology providers with hotel operators in the DACH market. While ibelsa is the founder/initiator, it operates as a neutral platform for the broader industry.
• Hotel-Kompetenz-ZentrumminorStrategic or Co-development PartnerNeutral information center and event venue for hotel and restaurant development, featuring a unique showhotel with 11 fully equipped rooms on 1000m². ibelsa co-hosts the 'Canapés' events at this venue, which serves as a live demonstration environment for digitalization solutions.
• DEHOGA (Bavaria, Saxony, North Rhine)minorGTM or Marketing PartnerPartnership with regional chapters of the German Hotel and Restaurant Association (DEHOGA) for industry credibility, referral network access, and co-marketing within the German hospitality community.
• HSMA (Hotel Sales & Marketing Association) GermanyminorGTM or Marketing PartnerPartnership with HSMA Germany for industry networking, knowledge sharing, and marketing visibility among hospitality sales and marketing professionals.
• RinghotelsminorGTM or Marketing PartnerGerman hotel cooperative/chain brand. Featured at HOTELRIZON 2026 Expert Corner on the topic of 'Verband & Kooperation: Welche Vorteile ergeben sich?' demonstrating how hotels can benefit from cooperation and visibility through brand affiliations.
• MTS (mts-online)minorGTM or Marketing PartnerDigital marketing and channel strategy provider. Featured at HOTELRIZON 2026 Expert Corner on the topic 'Dort angefangen, wo Channel Manager aufhören: gezieltes Marketing' (where channel managers stop: targeted marketing).

Scale indicators3 records

Recent moves4 records

Expansion highlights6 records

Direct peers

• Protel: Protel is an established hotel PMS vendor with strong presence in Europe (especially Germany). It is a comparable peer in hotel property management software, though more entrenched with on-premise and hybrid deployments than ibelsa's pure-cloud model.
• Hotelkit: Hotelkit is a hotel operations and team communication platform headquartered in Austria, serving independent hotels and groups across the DACH region. It is comparable to ibelsa as a DACH-focused hospitality software vendor, though focused on operations/internal communication rather than core PMS.
• Apaleo: Apaleo is an open, API-first hospitality platform based in Germany. It directly competes with ibelsa in the DACH market and shares a similar philosophy around open APIs and modular ecosystem integrations.
• Cloudbeds: Cloudbeds offers a cloud-based hospitality suite (PMS + channel manager + booking engine) targeting independent hotels and hostels. It is a comparable SMB-focused cloud PMS peer, primarily competing outside DACH but addressing the same customer archetype.
• Clock PMS: Clock PMS is a cloud-based hotel management suite with channel manager and booking engine, popular with independent and boutique hotels across Europe. It is a comparable peer in the cloud-PMS category serving similar SMB and mid-market customers.
• Hoteliga: Hoteliga is a cloud-based hotel PMS designed for small and mid-sized hotels, hostels and serviced apartments. It is a comparable peer to ibelsa in feature scope and target customer segment.
• Mews: Mews is a cloud-native hotel PMS built for hotels, hostels and serviced apartments. It directly competes with ibelsa in the cloud-based hospitality operations space, though Mews targets a broader (and more enterprise-leaning) customer base across Europe and beyond.
• Little Hotelier: Little Hotelier is an all-in-one cloud PMS, booking engine and channel manager purpose-built for small properties (B&Bs, small hotels, vacation rentals). It directly overlaps with ibelsa's smallest-customer use case.

Emerging players

• RoomPriceGenie: RoomPriceGenie is a revenue management / pricing intelligence tool that integrates with multiple PMSs including ibelsa. It is comparable as an emerging ecosystem player in hotel tech that is both an integration partner and potential adjacent competitor.

Broad incumbents

• Oracle Hospitality (Opera): Oracle Hospitality (Opera PMS) is the dominant incumbent in enterprise hotel software globally. It overlaps with ibelsa at the high-end of the market but operates on a much broader portfolio scale, often displacing or being replaced by cloud-native PMS like ibelsa in mid-market deals.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xfacebook.com/ibelsa.de
• YouTubeyoutube.com/channel/UC_Y3cdrKv8j5usRmwVvicyQ
• Facebookfacebook.com/ibelsa.de
• LinkedInlinkedin.com/company/ibelsa
• Instagraminstagram.com/ibelsa.rooms

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about ibelsa