What Record Nations does

Record Nations, operated under parent DataGuard USA LLC and headquartered in Lakewood, Colorado, is a lead generation and matching platform that connects customers seeking document management services with a vetted nationwide network of local service providers. The platform does not deliver services itself; instead, it screens customer requirements, matches them with providers across more than 15,000 US zip codes (plus Canada), and facilitates direct engagement between the customer and the chosen provider. Its brand portfolio includes Record Nations for scanning and records storage, and Shred Nations for document and hard drive destruction, with roots tracing back to TRI-R Systems founded in 1977.

The offering spans the full document lifecycle: document scanning (including large format, blueprint, microfilm/microfiche, and medical records), offsite physical records storage, document management system (DMS) software, cloud storage, tape storage and tape vaulting, backup tape rotation, document destruction, hard drive destruction, electronic destruction, records custodianship, and data abstraction. The platform is supported by extensive SEO infrastructure, including 2,778+ location-based pages, a free Records Wizard, a scanning price calculator, and a toll-free sales line. Distribution combines self-service web quote forms, phone-based inside sales, and a channel partner network where providers deliver services under the Record Nations brand.

Revenue is generated through lead generation and referral fees from the provider network on a pay-as-you-go basis with custom quote-based pricing; no standard tiers are publicly disclosed. Customer mix is highly fragmented across at least 15 verticals including healthcare (primary emphasis, with HIPAA-compliant offerings), legal, financial services, government, education, HR, insurance, real estate, construction, automotive, transportation, manufacturing, agriculture, energy, and hospitality, alongside SMBs and residential consumers. The company is privately held, founder-owned, and operates without external venture capital or private equity backing.

Name

Record Nations

Legal name

DataGuard USA LLC

Website

https://recordnations.com

Company type

Private

Founded year

1977

Operating status

Operating

Headcount range

11–50 employees

Short description

Record Nations, a brand of DataGuard USA LLC, operates a lead-generation and matching platform that connects businesses and consumers across the US and Canada with a nationwide network of local providers for document scanning, records storage, cloud storage, and document destruction services.

Ownership category

akta.pro rank

Product category

Document Management Marketplace

NAICS

Document Preparation Services (56141), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518)

SIC

Services-Computer Processing & Data Preparation (7374), Public Warehousing & Storage (4220)

akta.pro primary industry

Survey/Panel-Based Lead Capture & Co-Registration Services (BPAFAKAN)

Keywords

• Document scanning services
• Records storage solutions
• Document destruction services
• Records management platform
• Document management marketplace

Headquarters

HQ city

Lakewood

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Digital Commerce or Content

Cost components

Marketing or Sales, Operations, Personnel, Technology or R&D, Others

Revenue model

1. Lead Generation / Referral Fees: Record Nations generates revenue by matching customers seeking document management services with providers in their network. They screen customer needs, provide quotes from multiple providers, and connect customers with service providers. The company receives leads/inquiries from customers and passes them to network providers. Revenue appears to come from the leads generated for service providers rather than direct service fees from customers.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels5 records

Core offering

Record Nations operates a lead generation and matching marketplace that connects customers seeking document management services with a nationwide network of vetted local service providers. The company does not deliver services itself; instead it screens customer requirements, provides free quotes from multiple providers, and facilitates connections across 15,000+ zip codes. Facilitated service categories include document scanning, offsite physical records storage, cloud/electronic storage, backup tape vaulting, document shredding, and hard drive/electronic destruction.

Product overview

Record Nations is a matching/connector service that connects customers with a nationwide network of local document management service providers. The core platform offers three main service categories: Document Scanning Services (including Large Format Scanning, Blueprint Scanning, and Microfilm & Microfiche Scanning), Offsite Records Storage (with Document Management System, Cloud Storage, Tape Storage, Tape Vaulting, and Backup Tape Rotation modules), and Document Destruction Services (including Hard Drive Destruction and Electronic Destruction). The company operates a network model where they match customers with vetted local providers rather than providing services directly. Specialized vertical solutions are offered for Medical, Legal, and Small Business sectors. The Free Records Wizard tool helps customers identify appropriate services, and the company facilitates quotes and provider connections across 15,000+ zip codes in the US and Canada.

Differentiator

Problem solved

Functional benefit

Brands

• Shred Nations: Secure national shredding services brand offering document destruction and hard drive destruction services.

Products and services

• Document Scanning Services Professional document scanning that converts paper documents into digital formats with high-quality, consistent images, delivered via Record Nations' nationwide network of vetted local scanning providers. Includes specialized scanning for various document types and is used by businesses and residents to digitize records.
• Offsite Records Storage Secure, climate-controlled physical document storage in offsite facilities delivered via partner providers. Allows customers to declutter offices, maintain retention schedules, and comply with regulatory requirements.
• Document Destruction Services Secure document shredding services for destroying sensitive paper documents in compliance with privacy requirements, delivered through Record Nations' network of local providers for both residential and business customers.
• Large Format Scanning Specialized scanning service for large format documents such as architectural drawings, engineering plans, and oversized maps, delivered via vetted local scanning providers.
• Blueprint Scanning High-resolution scanning service specifically designed for architectural and engineering blueprints, delivered via vetted local scanning providers.
• Microfilm & Microfiche Scanning Conversion service that transforms legacy microfilm and microfiche formats into accessible digital files, delivered via vetted local scanning providers.
• Hard Drive Destruction Physical destruction of hard drives to permanently erase data and prevent unauthorized access to electronic information, delivered via vetted local providers.
• Electronic Destruction Secure destruction of electronic devices and media to ensure complete data elimination, delivered via vetted local providers.
• Medical Records Scanning HIPAA-compliant document scanning service specifically designed for medical records, including EHR integration, delivered via vetted local providers serving healthcare practices.
• Medical Records Storage Secure storage solutions for medical records that comply with healthcare privacy regulations, delivered via vetted local providers for hospitals, clinics, and private practices.
• Dental Records Services Specialized document management services for dental practice records, delivered via vetted local providers.
• Legal Document Scanning Secure scanning service for legal documents requiring high security and confidentiality, delivered via vetted local providers serving law firms.
• Small Business Document Services Document management solutions tailored for small business needs and budgets, covering scanning, storage, and shredding delivered via vetted local providers.
• Records Custodianship Professional custodianship service for managing and maintaining medical records custody on behalf of healthcare providers.
• Data Abstraction Medical data abstraction service for extracting and organizing clinical data from patient records, delivered via vetted local providers serving healthcare practices.

Segments16 records

Ideal customer profiles6 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Partnerships

One partnership is on record.

• Service Provider NetworkcoreChannel Partner/ Reseller/ Distributor · 1 January 2006Record Nations partners with hundreds of regional and local document management, scanning, and storage companies across the United States and Canada. These providers join the network to offer secure national services and receive customer leads. Partners operate under the Record Nations brand and deliver the actual scanning, storage, and destruction services.

Scale indicators4 records

Recent moves8 records

Expansion highlights4 records

Direct peers

• Thumbtack: Operates a two-sided marketplace that connects consumers with local professionals for home and business services — analogous to Record Nations' lead-matching model for document management services.
• Angi (Angie's List): Lead-generation marketplace connecting customers to vetted local service professionals; comparable to Record Nations in marketplace mechanics, customer experience, and SEO-driven local acquisition.
• HomeAdvisor: Lead-gen platform matching homeowners with prescreened local service professionals; shares the same marketplace/affiliate revenue model that Record Nations uses for document management.

Broad incumbents

• Iron Mountain: Global leader in physical records storage and information management — directly comparable storage and shredding services that Record Nations' network partners service, though at vastly greater scale as a vertically integrated incumbent.
• Shred-it (Stericycle): Large-scale document destruction service provider; comparable core destruction service but operating as a direct service operator rather than a lead-gen connector.
• Recall (Iron Mountain subsidiary): Physical and digital records management and secure destruction provider; offers the same enterprise storage/shredding services accessed through Record Nations' partner network.
• Cintas: Diversified business services including document shredding and records management; competes with Record Nations-partnered providers in the SMB document destruction segment.

Emerging players

• ScanCafe: Specialized document and photo digitization service; a narrower scanning-focused operator overlapping with Record Nations' document scanning offerings but without the marketplace distribution layer.

Regional players

• National Records Storage: US-based offsite records storage and shredding provider; overlaps with Record Nations' storage services but operates as a direct provider rather than a marketplace connector.

Others

• Datto SIRIS / Autotask (document workflow SaaS): Cloud-managed services and workflow tools for SMBs that increasingly compete at the workflow level — adjacent technology players that could disintermediate the underlying need for scanning/storage matching services over time.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat3 records

Key risks6 records

Key highlights6 records

Customer concentration

• Xx.com/record_nations
• Facebookfacebook.com/recordnations
• LinkedInlinkedin.com/company/record-nations

Revenue estimate

Valuation estimate

Number of profiles

Subsidiaries2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Record Nations