The Collab Team

What The Collab Team does

The Collab Team is a private, for-profit operations consulting firm headquartered in Jacksonville, USA, that helps online entrepreneurs and small-to-medium businesses systemize operations in order to scale. The company's target customer is a founder or CEO whose business generates more than $1M in annual revenue and is constrained by operational chaos, weak delegation, and accountability gaps. The team is distributed and led by CEO Aaron Hovivian.

The firm's service IP is built around three named, proprietary methodologies: the GAP Analyzer (an operational diagnostic), the U10 Meeting Structure (a one-hour weekly executive meeting framework), and the Ops Solution Progression Process (a four-pillar methodology covering People, Processes, Planning, and Projects). Delivery is structured as human-led consulting under three monthly retainer tiers — Continuity-Level at $3,000/month (30 hours), Mid-Level at $5,000/month (60 hours), and High-Level at $10,000/month (120 hours, typically 6-12+ month commitments). A free "Ops Traction" quickstart training and a 90-second stage-assessment quiz serve as top-of-funnel lead magnets.

The go-to-market is sales-led and content-driven: the firm markets through its website, social channels (Facebook, YouTube, Instagram), client video testimonials, and email sequences, with consultation booking as the conversion endpoint. The 40+ client logos displayed suggest an established SMB-focused book of business. The company is bootstrapped — no external funding, acquisitions, patents, or technology platform are disclosed.

Name

The Collab Team

Legal name

The Collab Team

Website

https://thecollabteam.com

Company type

Private

Operating status

Operating

Headcount range

11–50 employees

Short description

The Collab Team is a Jacksonville-based operations consulting firm that helps online entrepreneurs and SMBs generating $1M+ annually systemize operations through its proprietary GAP Analyzer, U10 Meeting Structure, and Ops Solution Progression Process, delivered via three monthly retainer tiers.

Ownership category

akta.pro rank

Product category

Business Operations Consulting

NAICS

Management Consulting Services (54161), Other Management Consulting Services (541618)

SIC

Services-Management Consulting Services (8742)

akta.pro primary industry

Digital Workplace & Collaboration Consulting (BPAHAEAH)

Keywords

• Operations consulting
• Business systems implementation
• Operational framework development
• SOP development services
• CEO advisory retainers

Headquarters

HQ city

Jacksonville

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Marketing or Sales, Technology or R&D, Infrastructure

Revenue model

1. Continuity-Level Retainer: $3K/month retainer providing 2 Collab Team experts for 30 hours/month, includes GAP Analyzer integration and operational strategy development.
2. Mid-Level Retainer: $5K/month retainer providing 2 experts for 60 hours/month (50 hours paid, 10 hours free bonus), focused on team delegation and elevation.
3. High-Level Retainer: $10K/month retainer providing 2 experts for 120 hours/month (100 hours paid, 20 hours free), includes expert integration, coaching, hiring assistance, and systematic reporting. Typically 6-12+ month commitment.
4. Free On-Demand Training: Free training valued at $297 offered as lead magnet to attract potential clients into the funnel.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels8 records

Core offering

The Collab Team provides retainer-based operations consulting to small and medium-sized businesses and online entrepreneurs. Its services center on embedding dedicated Ops Experts into client teams to implement the proprietary Ops Solution Progression Process, conduct GAP Analyzer diagnostics, and run the U10 Meeting Structure. Engagements are sold as monthly retainers at $3,000, $5,000, and $10,000 tiers, each bundling different hour allocations and service scopes.

Product overview

The Collab Team is an operational consulting firm offering a suite of services centered around their proprietary Ops Solution Progression Process, which addresses four key pillars: People, Processes, Planning, and Projects. The core offerings include their proprietary GAP Analyzer tool for diagnostic analysis and U10 Meeting Structure for weekly strategic alignment. Service delivery is structured across three retainer tiers—Continuity-Level ($3K/month), Mid-Level ($5K/month), and High-Level ($10K/month)—providing graduated access to their team of ops experts, methodologies, and tools. The company also provides free access to their Ops Traction quickstart training as an entry-point offering. The focus is on helping online entrepreneurs and CEOs systemize operations and scale with confidence.

Differentiator

Problem solved

Functional benefit

Quantifiable outcome

• Clients achieve 2X-10X business growth using Collab Team systems and tools
• +1 more outcomes

Named customers7 records

Segments4 records

Ideal customer profiles2 records

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature3 records

Scale indicators4 records

Recent moves5 records

Expansion highlights4 records

Others

• Asana: Asana provides work management and collaboration software that operational consultants often implement; an adjacent enabling vendor rather than a direct competitor.
• ClickUp: ClickUp is a work management and collaboration platform. While not a direct competitor, it is an enabling/adjacent tool that Collab Team's implementation work could standardize on or partner with.

Direct peers

• EOS Worldwide: EOS Worldwide licenses the Entrepreneurial Operating System and trains a global network of EOS Implementers who deliver operational transformation, accountability meetings (L10), and organizational structure work to SMBs—directly mirroring The Collab Team's U10 meetings, GAP Analyzer, and People/Process planning pillars.
• Duct Tape Marketing: Duct Tape Marketing licenses a franchise system and consulting methodology to small businesses for marketing and operational systems, a comparable packaged-consulting model targeting similar SMB buyers.
• Strategic Coach: Strategic Coach sells quarterly coaching programs and tools to entrepreneurs and CEOs aiming to scale, overlapping with Collab Team's primary segment of online entrepreneurs and growth-oriented SMB leaders.
• Gazelles (Scaling Up): Gazelles certifies coaches and consultants to deliver the Scaling Up (formerly Rockefeller Habits) methodology to growth-stage SMBs, including One-Page Strategic Plans, quarterly rocks, and meeting rhythms—a directly comparable operational framework offered to a similar SMB/CEO buyer.
• COO Alliance: COO Alliance provides coaching, peer groups, and tools for chief operating officers and operations leaders at SMBs, with comparable membership/training and operational content for the same buyer persona.
• Rhythm Systems: Rhythm Systems provides cloud-based software plus consulting for strategic planning, meetings, and accountability for SMBs, overlapping with Collab Team's reporting, KPIs, and weekly meeting structures.

Emerging players

• Profit First Professionals: Profit First Professionals implements Mike Michalowicz's Profit First methodology with SMB owners, intersecting with Collab Team's finance and reporting work for the same entrepreneur/SMB segment.
• Insights Group (The Predictive Index): Predictive Index combines talent assessment software with consulting for SMBs on hiring, team structure, and org design—overlapping with Collab Team's org charts, job descriptions, and KPI/evaluation work.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat3 records

Key risks5 records

Key highlights6 records

Customer concentration

• YouTubeyoutube.com/channel/UCk7DzSV8fkdp_tKfo4Dw_uQ
• Facebookfacebook.com/thecollabteam
• Instagraminstagram.com/thecollabteame
• LinkedInlinkedin.com/company/the-collab-team

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about The Collab Team