What The Cabinet Office does

The Cabinet Office Ltd is a privately held UK document management company incorporated in England (No. 05756325), headquartered in Hatton, Derbyshire, that converts paper and microfiche records into electronically searchable archives for enterprise and public-sector customers. Its core service bundles on-site document collection, scanning to PDF/JPEG/TIFF (up to A0), quality-controlled indexing, and delivery via DVD/CD or a secure internet portal, with an Electronic Document Management System provided free of charge alongside the scanning engagement. Adjacent offerings include microfiche conversion, confidential shredding (delivered through a national contract with Smurfit Kappa Security Shredding), and paper recycling.

The technology stack is a mature document-imaging pipeline rather than a software platform: images are stored on optical media with an indexed library system and exposed via a secure portal, with quality control (preset equipment settings, double detection, visual checks, software audits, 30-day satisfaction period, and certificates of destruction/image admissibility). Compliance is positioned as a core procurement asset, with British Standard BIP 0008 accreditation enabling scanned images to be admissible in court, alongside adherence to the Data Protection Act, Freedom of Information Act, FSA Regulations, and GDPR.

The business operates a consultative, sales-led model with an initial on-site meeting, an agreed prioritised schedule of work, and regular collection across a UK footprint of 8 offices capable of scanning over 1,000,000 pages per week. Revenue is generated through one-time scanning projects, recurring electronic storage/access contracts, and professional-services fees for shredding, microfiche conversion, and recycling, with pricing determined by quote and a public pricing calculator used to demonstrate multi-year TCO savings versus physical storage. Named customers include NFU Mutual Insurance Society (national rollout across 340 offices), Contamac (FDA/MDA compliance), NHS, solicitors, and Babcock & Brown Aircraft Management.

Name

The Cabinet Office

Legal name

The Cabinet Office Ltd

Website

https://thecabinetoffice.co.uk

Company type

Private

Founded year

2002

Operating status

Operating

Headcount range

11–50 employees

Short description

The Cabinet Office Ltd is a UK document management company that scans paper and microfiche records into electronically searchable archives, providing an indexed document management system for enterprise and public-sector clients across the UK.

Ownership category

akta.pro rank

Product category

Document Management Services

NAICS

Document Preparation Services (56141)

SIC

Services-Photofinishing Laboratories (7384), Office Machines, Nec (3579)

akta.pro primary industry

Document Scanning & Imaging (Paper-to-Digital Conversion) (BPAAAKAA)

akta.pro secondary industries

Document Services (Copy/Print/Scan, Records Handling) (BPABAEAG), Document Scanning, Digitization & Archival Reproduction (Records, Transcripts, Microform) (EDAEAJAI)

Keywords

• Document scanning services
• Electronic document storage
• Microfiche conversion
• Confidential shredding services
• Document management systems

Headquarters

HQ city

Hatton

HQ country

United Kingdom

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Supply Chain, Marketing or Sales

Revenue model

1. Document Scanning Services: One-time scanning service where documents are collected, scanned to PDF/JPEG/TIFF formats, quality checked, and delivered on DVD/CD with indexed library system.
2. Electronic Document Storage: Ongoing electronic storage solution with free DMS software, secure internet portal access, and document retrieval services.
3. Security Shredding Services: Secure destruction of confidential documents with certificates of destruction, compliant with Data Protection Act, Freedom of Information Act, and FSA Regulations.
4. Microfiche Conversion: Conversion of legacy microfiche formats (16mm, 35mm roll film, cassettes, cartridges, aperture cards, jackets) to digital format.
5. Recycling Services: Paper recycling services including secure collection cabinets and containers, with charges determined by weight.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels3 records

Core offering

The Cabinet Office provides professional document scanning, electronic document storage, microfiche conversion, confidential shredding, and paper recycling services. The core offering is the conversion of paper records into indexed digital images (PDF/JPEG/TIFF) delivered on DVD/CD or via a secure internet portal, bundled with a free Electronic Document Management System, enabling customers to retrieve documents instantly from their desk and destroy originals.

Product overview

The Cabinet Office provides a unified electronic document storage and management service for public and private organizations. The core offering combines Document Scanning and the Electronic Document Management System to convert paper records to indexed digital images. The service operates on a simple model: documents are collected, scanned (in PDF, JPEG, TIFF formats up to A0 size), audited for quality, and delivered via CD or secure internet portal. Customers receive the Electronic Document Management System at no additional cost. Optional add-on modules include Microfiche Conversion Service (for legacy microfiche records), Confidential Shredding Service (via Smurfit Kappa partnership), and Recycling Services. A Pricing Calculator tool helps prospects evaluate cost savings from electronic versus physical storage.

Differentiator

Problem solved

Functional benefit

Products and services

• Bespoke Document Scanning Service

Quantifiable outcome

• Over 40% cost reduction in year 7 compared to physical document storage
• +6 more outcomes

Named customers5 records

Segments4 records

Ideal customer profiles5 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature3 records

Partnerships

Four partnerships are on record, tiered core and minor.

• Smurfit Kappa Security ShreddingcoreImplementation/ SI/ Consulting PartnerNational contract for secure shredding services. Smurfit Kappa are founder members of UKSSA and members of BSIA, offering compliant, safe destruction of confidential information including archive material, tapes and magnetic media. All shredded material is baled for recycling at Smurfit Kappa recycling plant in Tamworth, Staffordshire.
• Smurfit Kappa RecyclingcoreOthersPartner for recycling shredded materials and paper products. Smurfit Kappa is founder member of UKSSA and member of BSIA.
• UKSSA (United Kingdom Security Shredding Association)minorOthersIndustry association for security shredding. The Cabinet Office's shredding partner Smurfit Kappa are founder members.
• BSIA (British Security Industry Association)minorOthersIndustry association for security industry. The Cabinet Office's shredding partner Smurfit Kappa are members.

Scale indicators5 records

Recent moves6 records

Expansion highlights4 records

Direct peers

• Restore plc: Large UK document management, scanning, and secure records storage company. Directly comparable service mix (scanning, storage, shredding) and nationwide UK coverage make it the closest direct peer to The Cabinet Office.
• EDM Group: UK-based document scanning, digitization, and digital mailroom services provider. Direct peer for paper-to-digital conversion, particularly in legal and financial-services verticals.
• Shred-it (Stericycle): Global secure shredding and information destruction service, now part of Stericycle. Comparable to The Cabinet Office's confidential shredding line, with broader geographic footprint and enterprise compliance certifications.
• Box-it Document Solutions: UK document scanning, storage, and shredding services provider. Direct comparable for SME and enterprise paper-to-digital conversion projects.
• OASIS Group: European records management and secure shredding provider. Directly comparable secure document storage and scanning services, primarily operating across Western Europe with UK presence.
• Crown Records Management: UK secure document storage, scanning, and shredding provider serving regulated enterprises. Closely comparable to The Cabinet Office's mix of secure physical/digital records management and certified destruction.
• Russell Richardson Records Management: UK records storage and secure shredding company. Comparable offering in physical storage, scanning, and certified destruction for UK enterprise and public-sector clients.
• Storetec (formerly iCabbi document services): UK document scanning, microfiche conversion, and document management provider. Comparable specialized services including microfiche and legacy media conversion to The Cabinet Office's microfiche line.

Broad incumbents

• Iron Mountain Incorporated: Global incumbent in records storage, secure shredding, and digital document management. Operates in the UK with overlapping scanning/DMS/shredding services but at vastly larger scale and with a broader portfolio than The Cabinet Office.
• Cintas Records Management: US-headquartered broad business services incumbent with a records management and secure shredding practice. Overlaps with The Cabinet Office's service lines but as part of a much larger, multi-service portfolio.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat3 records

Key risks6 records

Key highlights6 records

Customer concentration

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about The Cabinet Office