GradeXpert

What GradeXpert does

GradeXpert Education Pty Ltd is an Australian education technology company that develops a Student Information System (SIS) for K-12 schools. Founded in 2004 and headquartered in Frankston, Victoria, the company serves 'hundreds' of primary and secondary schools across Australia, with its customer base concentrated in Victoria and the Northern Territory. The platform is offered as either a cloud-hosted solution or a Windows desktop installation (Windows 7/8/10, or macOS with a Windows emulator).

The product is a modular SIS built around nine core modules: Student Maps (centralised assessment tracking with graphing, effect-size analytics and thousands of colour-coding options), Semester Reports (Australian and Victorian Curriculum-aligned report writing with customisable multi-page layouts), Student Welfare (behavioural incident logging with photo/document attachments and automated notifications), Attendance (classroom roll marking with photo identification and absence codes), Learning Improvement Plans (individual learning, behaviour and attendance plans with template reuse), Parent Portal (parent communication, document sharing and online payments), Digital Student Portfolios, Student Indicators (colour-coded grouping such as EAL and Indigenous) and Teacher Comment Banks. The system integrates with Tiqbiz (parent communication), Passtab (sign-in/out and sickbay), Timetabling Solutions (used by over 60% of Australian independent schools), Essential Assessment (curriculum-aligned assessment data ingest), FeeMinder (payments) and The Learning Project (professional development).

GradeXpert operates a sales-led, direct-distribution model with a free full-featured evaluation version (with sample data), bookable demonstrations, and training sessions. Pricing is quote-based and not publicly disclosed; the underlying revenue model is annual software licensing/subscription. The company has 1-10 employees, no disclosed external funding, and is privately held under founder/operator ownership. It complies with the Australian Privacy Act, uses SSL encryption, maintains a Data Security Compliance Program with a Critical Incident Response Team, and reports no public API or developer SDK.

Name

GradeXpert

Legal name

GradeXpert Education Pty Ltd

Website

https://gradexpert.com.au

Company type

Private

Founded year

2004

Operating status

Operating

Headcount range

1–10 employees

Short description

GradeXpert is an Australian education technology company that sells a modular Student Information System — assessment tracking, reporting, welfare, attendance, learning plans and a parent portal — to K-12 schools across Australia under an annual subscription model.

Ownership category

akta.pro rank

Product category

Education Technology / Student Information System (K-12)

NAICS

Educational Support Services (611710)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

K–12 SIS & District Administration Platforms (EDAFAEAA)

Keywords

• Student information system
• K-12 school management
• Assessment tracking software
• Student welfare management
• School reporting software

Headquarters

HQ city

Frankston

HQ country

Australia

HQ region

Oceania

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure, Marketing or Sales, Operations

Revenue model

1. Software Licenses/Subscriptions: Annual software licensing model for K-12 schools. The system is available as either a cloud-hosted solution or installed on school networks. Pricing is quote-based and not publicly disclosed.

Pricing tiers

Go-to-market motion1 record

Distribution channels4 records

Marketing channels6 records

Core offering

GradeXpert is a Student Information System (SIS) for K-12 schools that centralises student data, assessment tracking, semester reporting, student welfare, attendance, individual learning plans and parent communication in one platform. The product is offered as a Windows desktop application with cloud-hosted or school-network deployment and is sold via annual software licensing to primary and secondary schools across Australia.

Product overview

GradeXpert is a Student Information System for K-12 schools consisting of a unified platform with integrated modules. The core platform provides centralised student data management, analytics, and reporting. The main modules include: Student Maps (centralised assessment tracking), Semester Reports (curriculum-aligned reporting), Student Welfare (behavioural incident tracking), Attendance (classroom roll marking), Learning Improvement Plans (IEP/ILP management), Parent Portal (parent communication and payments), Digital Student Portfolios (work sample storage), Student Indicators (colour-coded grouping), and Teacher Comment Banks (report writing assistance). The system operates as a Windows desktop application or secure cloud-hosted solution. GradeXpert also integrates with third-party partners including Tiqbiz (parent communication), Timetabling Solutions, Essential Assessment, and FeeMinder (payments).

Differentiator

Problem solved

Functional benefit

Products and services

• GradeXpert Student Information System Unified Student Information System for K-12 schools covering assessment tracking, semester reporting, welfare/incident logging, attendance, individual learning plans, parent communication and digital portfolios. Sold to Australian primary and secondary schools as a Windows desktop application with cloud-hosted or school-network deployment via annual software licensing.
• Student Maps Assessment analytics module that centralises all student assessment outcomes in one place, supporting any scoring method with calculated result types (e.g. below/at/above, A-E), cohort effect size calculations, student growth graphs and thousands of colour-coding options. Designed for K-12 teachers and school leaders who previously managed data in separate Excel spreadsheets.
• Semester Reports Reporting module for Australian K-12 schools that enables report writing against the Australian Curriculum or Victorian Curriculum, customisable multi-page report layouts, colour-coded progression points by year level and semester, and graphical tracking of student progress over time. Integrates with existing school management systems.
• Student Welfare Welfare and behavioural incident tracking module for K-12 schools. Allows logging of incidents with multiple students linked to a single incident, photo/document attachments, custom incident categories, automatic staff email notifications, parent notification, and multi-year summarisation by date, year level, type or student.
• Attendance Classroom attendance management module enabling quick roll marking using student photos, term-by-term attendance history, customisable absence codes, future absence management, identification of students with poor attendance and direct upload of attendance data into semester reports and school management systems.
• Learning Improvement Plans Module for creating and managing individual learning, behaviour management and attendance improvement plans. Supports customisable plan templates (adjustable columns, learning areas), document attachments, plan reuse across students with automatic name/pronoun updates, and school-wide plan summaries.
• Parent Portal

Quantifiable outcome

• Replaces multiple Excel spreadsheets with a centralised system
• +1 more outcomes

Named customers11 records

Segments1 record

Ideal customer profiles1 record

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration6 records

Feature9 records

Partnerships

Four partnerships are on record, tiered core and minor.

• TiqbizcoreTechnology or IntegrationGradeXpert integrates with Tiqbiz, an industry-leading parent communication tool. This integration allows schools to send notifications of behaviour or medical incidents, student learning plans, and absence requests directly to parent smartphones, tablets, and computers. Reports can be sent electronically, saving time and paper costs. Tiqbiz is multilingual and includes a Passtab app for student sign-in/out and sickbay monitoring.
• Timetabling SolutionscoreTechnology or IntegrationTimetabling Solutions provides powerful and flexible school timetabling software. The integration allows schools to easily transfer timetable information into GradeXpert, enabling management of students across different subject classes. This product is used by over 60% of independent schools in Australia.
• Essential AssessmentcoreTechnology or IntegrationEssential Assessment provides a unique Australian Curriculum, Victorian Curriculum, and NSW Syllabus Numeracy and Literacy assessment platform. GradeXpert-ready import files are available containing student assessment outcomes that can be easily imported into GradeXpert for analytics and comparison purposes.
• The Learning ProjectminorStrategic or Co-development PartnerThe Learning Project supports schools through targeted Professional Development adapted to each school's needs. GradeXpert and The Learning Project work together to provide schools with meaningful, customised reports for targeted learning intervention.

Scale indicators2 records

Recent moves1 record

Expansion highlights4 records

Direct peers

• TASS.web (TASS): Comprehensive K-12 school administration system used in Australian Catholic, independent, and state schools. Overlaps GradeXpert on student data, reporting, attendance, and parent communication, often serving similar mid-sized school customers.
• School Bytes: Cloud-native Australian K-12 school administration platform covering student management, attendance, reporting, and parent communication. Competes with GradeXpert on the same SMB and mid-market primary/secondary segment.
• Sentral Education: Australian K-12 school administration software with student information, attendance, reporting, and parent communication modules. Competes head-to-head with GradeXpert in Australian primary and secondary schools, particularly in NSW and Catholic systems.
• Compass Education: Australia's largest K-12 SIS and school management platform serving hundreds of thousands of students across government, Catholic, and independent schools. Directly comparable to GradeXpert on core SIS, reporting, attendance, and parent-portal functionality, but with broader feature scope and substantially larger scale.
• Simon (Davies Consulting): Australian school administration software used widely across Catholic and independent schools for student records, academic reporting, and attendance. Directly competes with GradeXpert particularly in Victorian and NSW Catholic school systems.
• SEQTA: Western Australian-origin school management platform covering SIS, learning management, and wellbeing for K-12 schools. A direct competitor in assessment tracking, reporting, and welfare modules that overlap GradeXpert's core offerings.
• Integris (Intellectual Schools): Australian K-12 student information and learning management system focusing on independent and Catholic schools. Comparable to GradeXpert on reporting, attendance, wellbeing, and parent engagement functionality.
• SchoolBox (Janison): Australian K-12 learning management and student information platform used in independent schools. Overlaps GradeXpert in reporting, assessment, and SIS functionalities across a similar buyer profile.

Emerging players

• Essential Assessment: Australian Curriculum, Victorian Curriculum and NSW Syllabus numeracy/literacy assessment platform that integrates with GradeXpert via GradeXpert-ready import files. A complementary assessment partner but also a partial competitor on the assessment and analytics layer of the SIS stack.

Others

• Timetabling Solutions: Australian school timetabling software used by 60%+ of independent schools. A formal GradeXpert integration partner for timetable data, but operates in a separate problem domain (timetabling vs. student information). Included as a true ecosystem partner rather than head-to-head rival.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/user/gradexpert
• Facebookfacebook.com/pages/GradeXpert/121930667890882
• Xx.com/gradexpert

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about GradeXpert