What Professional Payroll does

Professional Payroll Services, founded in 1985 (with licensed payroll software originating in 1973), is a privately-held payroll outsourcing company headquartered in Fort Lauderdale, Florida. The firm delivers a unified payroll and HR service stack — anchored on the MyPayrollWeb.com browser-based platform and supplemented by PlatinumPay, PlatinumPay Xpress, PlatinumHR, Employee Hub, direct deposit with multi-account allocation, full-service Federal/State/Local/Municipal tax filing across all 50 states, workers compensation administration, time-tracking (FaceClock, MyTimeWeb, SwipeClock), and employment background screening (NationalCrimeSearch). It sells primarily to small and mid-sized U.S. businesses, with dedicated sub-brands targeting hospitality (RestaurantPayroll.com), medical practices (MedicalPayroll.com), and outsourced back-office HR (BackOfficePayroll.com).

The core technology is a proprietary cloud-hosted payroll engine, accessible from any browser on Windows, macOS, or Linux, that integrates payroll processing with employee HR records. Ancillary services — workers comp via carrier alliances, ATM debit card pay cards for unbanked employees, and screening — are bolted on through third-party integrations rather than in-house builds. The revenue model is a monthly subscription with quote-based pricing per client, layered with transaction-fee revenue on debit cards and managed-services revenue on tax filing and workers comp administration.

The go-to-market is sales-led and phone-driven, emphasizing a "human-touch" approach with no automated phone systems, supported by a website with free quote CTAs and referral networking via SHRM, HRABC, HR360, and BNI. The company competes against far larger, AI-investing incumbents (ADP, Paychex, Gusto) with a relationship-and-vertical-niche posture rather than a technology-leadership posture.

Name

Professional Payroll

Legal name

Professional Payroll Services

Website

https://professionalpayroll.com

Company type

Private

Founded year

1973

Operating status

Operating

Headcount range

11–50 employees

Short description

Professional Payroll Services is a privately-held U.S. payroll and HR outsourcing firm headquartered in Fort Lauderdale, serving SMBs nationwide via its MyPayrollWeb.com platform and vertical sub-brands for hospitality, medical, and back-office HR clients.

Ownership category

akta.pro rank

Product category

Payroll Services

NAICS

Payroll Services (541214), Accounting, Tax Preparation, Bookkeeping, and Payroll Services (54121), Office Administrative Services (5611)

SIC

Services-Computer Processing & Data Preparation (7374)

akta.pro primary industry

Full-Service Payroll Processing (BPACAIAA)

akta.pro secondary industries

Managed Payroll Services (Full-Service Payroll Outsourcing) (BPAAAHAA), Payroll Software & Payroll-as-a-Service (SaaS) (BPACAIAB), Payroll & Employment Tax Services (BPAHABAD), Employer Payroll Processing (SMB & Enterprise) (FSAMAKAA)

Keywords

• Payroll processing services
• Tax filing services
• Workers compensation administration
• HR outsourcing
• Time and attendance

Headquarters

HQ city

Fort Lauderdale

HQ country

United States

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Technology or R&D, Marketing or Sales, Infrastructure

Revenue model

1. Payroll Processing Services: Core payroll processing service including payroll checks, direct deposits, management reports, tax deposits, and employee file maintenance. Provided for one low price with standard reports included.
2. Tax Filing Services: Full-service tax calculation, deposit, and filing for Federal, State, Local & Municipal taxes nationwide. Takes responsibility for timeliness and accuracy of tax deposits and filings.
3. Background Checks and Employment Screening: Employment, business, and tenant screening services including criminal records, motor vehicle records, credit reports, education verification, and license verification.
4. Workers Compensation Administration: Arrangement of Workers Compensation programs through carrier alliances with no down payment and pay-as-you-go billing integrated with payroll service.
5. ATM Debit Card Services: Debit card solution for employees without bank accounts, combining direct deposit reliability with ATM access and retail purchase capabilities.

Pricing tiers

Go-to-market motion1 record

Distribution channels3 records

Marketing channels3 records

Core offering

Professional Payroll Services provides outsourced payroll processing, federal/state/local tax calculation and filing, direct deposit, workers compensation program administration, time and attendance tracking, HR management, and employment background screening for small and mid-sized U.S. businesses. Core processing is delivered through the proprietary MyPayrollWeb.com cloud platform, with vertical-specialized offerings for hospitality (restaurants and hotels) and medical practices. The company emphasizes a human-touch service model with direct representative access rather than automated phone systems.

Product overview

Professional Payroll offers a unified payroll and HR service platform with multiple integrated modules. The core offering centers on MyPayrollWeb.com, a web-based payroll and HR management system, supported by add-on modules including PlatinumPay for payroll processing, PlatinumHR for human resources management, PlatinumPay Xpress for expedited processing, Tax Filing Service for tax compliance, Direct Deposit for payment disbursement, Workers Compensation for insurance integration, Time Clocks for employee time tracking, and Background Checks for employment screening. The platform also includes an Employee Hub for self-service and an ATM Debit Card option for unbanked employees. Industry-specific sub-brands (Restaurant Payroll, Medical Payroll, Back Office Payroll) address vertical markets including hospitality and healthcare.

Differentiator

Problem solved

Functional benefit

Brands

• MyPayrollWeb.com: Online payroll management platform accessible from any browser
• PlatinumHR
• PlatinumPay
• PlatinumPay Xpress
• FaceClock

Products and services

• Payroll Processing Service Complete payroll processing service for U.S. businesses including payroll checks, direct deposits, management reports, tax deposits, and employee file maintenance, delivered through the MyPayrollWeb.com platform with one low subscription price and standard reports included.
• Tax Filing Service Full-service tax management including calculation, deposit, and filing of Federal, State, Local and Municipal tax returns nationwide. Professional Payroll assumes responsibility for timeliness and accuracy of tax deposits and filings across all 50 states.
• Direct Deposit Service Electronic payroll disbursement eliminating check processing and providing 24/7 access to funds. Allows employees to split pay across multiple bank accounts, with an optional ATM debit card solution for unbanked employees combining direct deposit reliability with ATM access and retail purchase capabilities.
• Workers Compensation Program Administration Arrangement of Workers Compensation programs through alliances with major Workman's Comp carriers, requiring no money down with pay-as-you-go billing fully integrated with the payroll service.
• Time Clock Solutions Time tracking hardware and software solutions for employee clock-in/clock-out management, including the FaceClock modern time clock designed to address buddy-punching concerns and integration with MyTimeWeb web-based time tracking.
• HR Management Service (PlatinumHR) Human resources administration system integrated with the MyPayrollWeb.com payroll platform, providing comprehensive HR data management in one place. Backed by HR360 membership resources for client HR needs.
• Background Checks and Employment Screening Employment, business, and tenant screening services including county, federal, and statewide criminal records searches, motor vehicle records, credit reports, education verification, license verification, and employer reference interviews, accessed via the NationalCrimeSearch integration.
• ATM Debit Card Prepaid debit card solution for unbanked employees, combining direct deposit reliability with ATM access and retail purchase capabilities.
• Restaurant Payroll (Hospitality Vertical) Dedicated payroll service for the hospitality industry featuring time clocks and tip reporting, tailored for restaurants and hotels under the RestaurantPayroll.com sub-brand.
• Medical Payroll (Healthcare Vertical) Specialized payroll service for medical and dental practices aimed at saving time and money for healthcare providers under the MedicalPayroll.com sub-brand.
• Back Office Payroll / HR Outsourcing Outsourced HR department service that performs all back-office HR work under the client's branding, eliminating the need for in-house HR staff investment under the BackOfficePayroll.com sub-brand.
• MyPayrollWeb.com Online Payroll Platform Web-based payroll and human resources management platform accessed via any browser, providing flexibility, integrated HR data, and accessibility from any computer for managing payroll and HR functions.

Quantifiable outcome

• Direct deposit used by 80% of all US companies — a popular and low-cost employee benefit
• +2 more outcomes

Named customers1 record

Segments4 records

Ideal customer profiles3 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration4 records

Feature3 records

Partnerships

Five partnerships are on record, tiered minor and core.

• SHRM (Society for Human Resource Management)minorOthersProud member of SHRM community. Company believes in community building and staying current with latest HR developments and best practices.
• HRABC (Human Resource Association of Broward County)minorOthersMember of HRABC to stay informed and up to date with the latest HR needs in the local market.
• HR360minorOthersMember of HR360 to provide comprehensive human resource needs to clients.
• BNI (Business Network International)minorOthersNetworking and community building is part of company DNA. Member of BNI for business referrals.
• Major Workers Compensation CarrierscoreChannel Partner/ Reseller/ DistributorStrategic alliances with major Workman's Comp carriers enabling arrangement of Workers Comp programs with no down payment and pay-as-you-go billing integrated with payroll services.

Scale indicators2 records

Recent moves5 records

Expansion highlights4 records

Direct peers

• Gusto: Cloud-native SMB payroll, benefits, and HR platform. Directly competes for the same small business buyer with transparent pricing, modern UX, and mobile-first design — a stark contrast to Professional Payroll's quote-based, human-touch model. Gusto represents the modern SaaS standard Professional Payroll must defend against.
• Paycor: SMB and mid-market payroll and HCM platform. Comparable customer base (small-to-mid sized employers), full-service payroll processing, tax filing, time tracking, and HR modules. Public company providing a directly comparable product set at larger scale.
• SurePayroll: Paychex-owned online payroll service for very small businesses (under 10 employees). Closely comparable customer segment and full-service payroll + tax filing positioning. The fact that Paychex acquired SurePayroll illustrates the consolidation pressure facing independent SMB payroll firms like Professional Payroll.
• Patriot Software: SMB-focused payroll and accounting software company. Closely comparable on customer segment (very small US businesses), pricing transparency, and product scope (basic payroll, tax filing, time tracking). A particularly close analog for the bottom of Professional Payroll's customer base.
• Paychex: Public SMB-focused payroll and HR services company. Directly comparable to Professional Payroll on customer segment (small business), product suite (payroll, tax filing, HR, workers comp, time tracking), and go-to-market (phone-based sales to SMBs). Paychex is the larger-scale analog with similar full-service positioning.
• OnPay: Cloud-based payroll and HR services targeting small businesses. Competes head-to-head for SMB payroll buyers with transparent monthly pricing, full-service tax filing, HR, and benefits — representing the modern self-service alternative to Professional Payroll's quote-based human-touch model.
• Square Payroll (Block): Payroll service targeting small businesses, with particular strength in restaurants and retail — directly overlapping Professional Payroll's hospitality sub-brand. Transparent pricing, tight POS integration, and brand recognition make Square a key competitor for restaurant payroll customers.

Emerging players

• Rippling: Unified workforce management platform combining payroll, HR, IT, and device management. Emerging category leader with rapid SMB and mid-market growth. Represents the integrated "single pane of glass" direction Professional Payroll's PlatinumPay/PlatinumHR suite is trying to emulate but with vastly greater engineering capacity.
• Workful: Cloud payroll and HR platform targeted at very small businesses. Overlaps with Professional Payroll on SMB payroll, tax filing, and HR at a smaller scale, with a modern SaaS delivery model that contrasts with Professional Payroll's legacy architecture.

Broad incumbents

• ADP (Automatic Data Processing): Largest US payroll services provider with RUN, Workforce Now, and Vantage HCM product lines spanning SMB through enterprise. Overlaps Professional Payroll on full-service payroll processing, tax filing, and HR but at vastly greater scale, with deeper technology and broader geographic capabilities.

Market position

Strengths4 records

Weaknesses5 records

Competitive moat3 records

Key risks6 records

Key highlights6 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Professional Payroll