Projstream

What Projstream does

ProjStream is a privately held enterprise software company headquartered in Lake Mary, Florida, founded by CEO Tom Shanahan and operating for over 15 years. The company sells an integrated project lifecycle platform to mid-to-large government contractors and infrastructure firms, consisting of four core products: BOEMax (basis of estimate and proposal management compliant with FAR 15.408), MaxTeam (project cost management and IPMR/IPMDAR reporting), WorkBench (SME data-entry web application), and MaxBoard (interactive analytics dashboards). These products share a common database that connects proposal authoring through project execution, eliminating redundant data entry across estimating and controls workflows.

The platform's strategic differentiator is PrecisionAI, an embedded AI engine that combines natural language processing (NLP) for RFP/SOW parsing, retrieval-augmented generation (RAG) for historical basis-of-estimate recall, and GAN-based predictive modeling trained on each customer's historical project data via Azure ML and Databricks. PrecisionAI generates BOEs, suggests pricing strategies, and improves with every proposal submitted, creating a customer-specific data flywheel. The platform integrates bidirectionally with Microsoft Project, Oracle Primavera P6, Costpoint, SAP, Procore, Power BI, and other enterprise systems, and supports compliance with CMMC, DFARS, and federal reporting standards.

ProjStream operates a direct enterprise field-sales go-to-market with quote-based multi-year subscription contracts and add-on professional services for implementation, training, and integration. The company targets seven verticals — primarily aerospace & defense and construction & infrastructure, with secondary segments in shipbuilding, energy, engineering & manufacturing, transportation, and consulting — and reports named customers including NASA, DynCorp, Oceaneering, Southwest Research Institute, Nammo Talley, and PARC. Headcount is reported at 1-10 employees, and the company is bootstrapped with no disclosed external funding.

Name

Projstream

Legal name

ProjStream

Website

https://projstream.com

Company type

Private

Founded year

2009

Operating status

Operating

Headcount range

1–10 employees

Short description

ProjStream sells an integrated enterprise platform — BOEMax, MaxTeam, WorkBench, and PrecisionAI — for cost estimating, project controls, and AI-powered proposal management, targeting mid-to-large government contractors and infrastructure firms across aerospace, defense, construction, and adjacent verticals.

Ownership category

akta.pro rank

Product category

Project Lifecycle Management Software

NAICS

Software Publishers (513210)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

iBPMS (Intelligent BPM Suites) & Process Automation Suites (HDAEAHAG)

akta.pro secondary industries

End-to-End MLOps & ML Platform Suites (HDAAABAA), MLOps/LLMOps & Model Lifecycle Management Services (BPAEAHAH), Model Development & Training Platforms (AutoML, Notebooks, Feature Stores) (HDAEANAB)

Keywords

• Cost estimating software
• Project controls software
• Basis of estimate
• Earned value management
• Government contract proposals

Headquarters

HQ city

Lake Mary

HQ country

United States

HQ region

North America

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. Software Platform Subscription: ProjStream generates revenue through licensing its end-to-end platform including BOEMax, MaxTeam, WorkBench, and PrecisionAI. The platform is sold as an enterprise solution to government contractors and infrastructure firms with professional services for implementation, training, and integration.

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels6 records

Core offering

ProjStream develops and licenses an integrated enterprise software platform that combines basis-of-estimate (BOE) and cost estimating (BOEMax), project cost management and IPMR/IPMDAR controls (MaxTeam), SME data entry (WorkBench), interactive dashboards (MaxBoard), and an embedded AI engine (PrecisionAI) that applies RAG, NLP, and GAN modeling on historical project data to automate BOE generation, scope parsing, and pricing strategies. The platform is sold to government contractors and infrastructure firms to replace spreadsheet-based estimating and to accelerate proposal turnaround, with optional professional services for implementation, gap analysis, migrations, training, and integrations.

Product overview

ProjStream is a platform-plus-modules architecture consisting of four core products: BOEMax (basis of estimate and proposal management), MaxTeam (project cost management and controls), WorkBench (SME data entry web app), and PrecisionAI (AI intelligence engine). MaxBoard provides interactive dashboards. These products share a common database enabling data flow from proposal through execution.

Differentiator

Problem solved

Functional benefit

Brands

• BOEMax: End-to-end proposal management tool with central database of historical data for creating accurate, data-driven cost estimates. Features include WBS creation, BOE templates, workflow management, and proposal submissions following FAR 15.408 Table 15-2 format.
• MaxTeam
• WorkBench
• PrecisionAI
• MaxBoard

Quantifiable outcome

• 60% faster proposal turnaround
• +9 more outcomes

Named customers6 records

Segments8 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration8 records

AI capability6 records

Feature7 records

Partnerships

Nine partnerships are on record, tiered core and minor.

• MicrosoftcoreTechnology or IntegrationProjStream has bi-directional integration with Microsoft Project (MSP). The integration supports many-to-one relationships between tasks in MSP and work packages in BOEMax. Schedule integration options enable importing time-phased budget data, status work packages, time-phased estimates to complete, and maintain forecast data.
• OraclecoreTechnology or IntegrationProjStream integrates with Oracle Primavera P6. MaxTeam can receive data from P6, and BOEMax supports one-to-one and many-to-one relationships between activities in P6 and work packages. Full schedule integration options mirror MSP capabilities.
• DatabrickscoreTechnology or IntegrationDatabricks is used to aggregate estimate libraries, Costpoint data, and project actuals into a structured, AI-ready foundation for PrecisionAI model training.
• Azure MLcoreTechnology or IntegrationAzure Machine Learning trains GANs and regression models on historical project data to identify patterns and inform task-level estimates within PrecisionAI.
• Power BIcoreTechnology or IntegrationPower BI dashboards are used to track estimate reuse, confidence scores, and team-wide proposal analytics in real time. MaxBoard capabilities are delivered through Power BI dashboards customized to each client.
• GSA (General Services Administration)minorOthersPrecisionAI supports GSA airfare and Per Diem rates as an active data pull for travel-based estimates. Users can select GSA rates for travel basis of estimate calculations.
• CostpointcoreTechnology or IntegrationPrecisionAI aggregates Costpoint data as part of its data integration layer, enabling historical data reuse and model training on actual project costs.
• SAPcoreTechnology or IntegrationPrecisionAI integrates with SAP for data aggregation and ERP connectivity, enabling seamless data flow between customer financial systems and ProjStream estimating tools.
• ProcorecoreTechnology or IntegrationPrecisionAI integrates with Procore for construction and infrastructure project data connectivity, enabling AI model training on project actuals.

Scale indicators10 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• Deltek: Deltek is the dominant ERP and project accounting vendor for government contractors (owns Costpoint, which ProjStream integrates with) and offers estimating, project controls, and compliance reporting directly — the most direct competitor for GovCon BOE and project management workflows.
• Planview: Planview provides enterprise project portfolio management and project controls software used by government contractors and large engineering organizations — directly comparable to MaxTeam's project cost management, budget tracking, and EAC forecasting capabilities.
• Procore: Procore is the leading construction project management platform for AEC and infrastructure firms — a direct competitor in ProjStream's Construction & Infrastructure and Energy & Utilities verticals, with a much larger customer base and capital backing.
• Sage Estimating (formerly Sage Timberline): Sage Estimating is a long-standing construction cost estimating solution used by general and specialty contractors — a direct competitor to BOEMax in the AEC vertical, with broad distribution through Sage's accounting platform ecosystem.
• Gordian (RSMeans/JOC): Gordian owns the RSMeans commercial cost data library and Job Order Contracting (JOC) estimating platform, widely used by AEC and infrastructure firms — directly comparable to ProjStream's BOEMax estimating and the Construction & Infrastructure customer segment.
• Trimble Viewpoint: Trimble Viewpoint (formerly Trimble e-Builder) provides project management and estimating software for heavy civil construction and specialty contractors — directly comparable to ProjStream's Construction & Infrastructure segment, with deep industry data and partner ecosystems.

Broad incumbents

• Oracle Primavera P6: Oracle Primavera is the dominant enterprise scheduling and project controls platform in GovCon and large infrastructure — ProjStream integrates with P6 but also competes for the project controls and earned value management workflow where Primavera has deep incumbent share.
• Autodesk Construction Cloud: Autodesk Construction Cloud offers BIM-based estimating and project management for AEC and infrastructure — a broad incumbent that overlaps with ProjStream's Construction & Infrastructure and Engineering & Manufacturing verticals and has significantly more capital.
• Microsoft Project: Microsoft Project is the most widely used scheduling tool in government and commercial project environments — ProjStream's bi-directional integration is built around MS Project, but Microsoft could natively add AI-driven estimating features that compete with ProjStream.

Emerging players

• CostOS (Nomitech): Nomitech's CostOS is a 5D BIM-based cost estimating platform for AEC and infrastructure projects — comparable to ProjStream's BOEMax for parametric and historical estimating, with a smaller market presence but stronger BIM/civil-infrastructure orientation.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights6 records

Customer concentration

• Xx.com/projstream

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Projstream