What CondoVoter does

CondoVoter is a Toronto-based software and services company that provides electronic voting and virtual meeting solutions to condominium corporations, homeowners associations (HOAs), and the property management firms that serve them. The company operates a cloud-based SaaS platform built on Amazon Web Services infrastructure, delivering tokenized secure voting links, 256-bit bank-level encryption, real-time quorum tracking, and multiple voting methods (proxy, plurality, approval, weighted, cumulative, ranked-choice, online, and telephone). Beyond voting, CondoVoter offers fully hosted and professionally moderated virtual and hybrid meetings, professional minute-taking, meeting chairing, budget distribution, and SMS/telephone outreach campaigns, with the MyCondoVoter owner portal unifying meetings, voting, consents, and documents for homeowners.

The company serves a compliance-driven niche across three primary jurisdictions: Ontario (Canada) under the Condominium Act, Florida under statutes 718/719/720, and California under the Davis-Stirling Act and AB 2159. CondoVoter monetizes primarily on a usage-based per-election model (starting at $550 CAD in Canada and $420-$1,100 USD in Florida/California), supplemented by per-meeting add-on services and a $950 CAD Annual Meeting Bundle that combines voting with a moderated meeting and a quorum guarantee. It sells through a sales-led GTM motion with demos, custom quotes, and a formal Partner and Benefits Program targeting property management firms that manage multiple communities.

Founded in 2020 during the COVID-19 pandemic by Adam Arcuri (CEO) and Gabe Lash (VP of Product), CondoVoter is a privately held Canadian corporation (legal entity 11996789 Canada Inc.) operating with a small team of under 10 employees. The business is bootstrapped with no disclosed external funding, and has earned back-to-back Capterra "Most Recommended" awards in 2023 and 2024 plus additional SoftwareReviews recognition for best functionality and customer support.

Name

CondoVoter

Legal name

11996789 Canada Inc.

Website

https://condovoter.com

Company type

Private

Founded year

2020

Operating status

Operating

Headcount range

1–10 employees

Short description

CondoVoter is a Toronto-based SaaS platform providing fully managed electronic voting, virtual/hybrid meetings, and related governance services to condominium corporations, HOAs, and property management firms in Ontario, Florida, and California.

Ownership category

akta.pro rank

Product category

Community Governance Software

SIC

Services-To Dwellings & Other Buildings (7340)

akta.pro primary industry

Condominium Association Management (BPAJAHAA)

akta.pro secondary industry

HOA / Condominium Association Management (BPAJAFAH)

Keywords

• Electronic voting platform
• Virtual meeting hosting
• Condo governance software
• Hoa election management
• Community association voting

Headquarters

HQ city

Toronto

HQ country

Canada

HQ region

North America

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales

Revenue model

1. Voting Services: Per-voting fees for fully managed electronic and telephone voting services. Starting at $550 CAD for standard voting packages, with 50% discount on additional votes in the same calendar year. Florida/California packages range from $420-$1100 based on voter count.
2. Virtual/Hybrid Meeting Hosting: Per-meeting fees for fully hosted and moderated virtual meetings. Additional services include chairperson service ($450/meeting), minute-taking ($350/meeting), and hybrid meeting setup.
3. Annual Meeting Bundle: Combined voting and meeting package at $950 CAD, including fully managed voting, professionally moderated virtual meeting, quorum guarantee, and MyCondoVoter owner portal.
4. Additional Services: Minute-taking ($350/meeting), Get Out The Vote SMS/calling ($200/voting), chairperson service ($450/meeting), budget distribution ($1/unit or $150 minimum), board meeting minutes ($185/meeting).

Pricing tiers

Go-to-market motion1 record

Distribution channels4 records

Marketing channels8 records

Core offering

CondoVoter provides a fully managed electronic voting and virtual/hybrid meeting platform for condominium corporations and homeowners' associations. Customers purchase per-voting and per-meeting services (or an annual bundle), and CondoVoter handles end-to-end election administration including setup, owner notifications, ballot delivery, secure online/telephone voting, real-time quorum tracking, professional meeting moderation, minute-taking, and certified results.

Product overview

CondoVoter is a one-stop electronic voting and virtual meeting platform for condos and HOAs offering a unified platform-plus-services model. The core offering consists of Electronic Voting (web and telephone ballot casting with automatic tallying) and Virtual Meetings (fully moderated video conferencing), which can be purchased separately or bundled together as the Annual Meeting Bundle. The platform also supports Hybrid Meetings for communities wanting both in-person and virtual participation. Additional services include Professional Minute-Taking, Budget Distribution, Meeting Chairing, and Get Out The Vote outreach. The MyCondoVoter owner portal provides a unified interface for meetings, voting, consents, and documents. Supporting tools include Ontario Condo AGM Calculator and Florida HOA Annual Meeting Calculator for compliance deadline calculations. The company also operates Partner and Benefits Programs for property management firms. All services are fully managed, with quorum guarantees backed by free re-hosting if participation thresholds are not met.

Differentiator

Problem solved

Functional benefit

Products and services

• Electronic Voting Fully managed electronic voting service enabling condo and HOA owners to cast secure ballots online or by telephone, with automatic vote tallying, real-time quorum tracking, and certified results, targeting condominium corporations and HOA boards.
• Virtual Meetings Fully hosted and professionally moderated virtual meeting platform with built-in video conferencing and phone dial-in options, allowing condo and HOA communities to conduct meetings remotely.
• Hybrid Meetings Meeting format combining in-person and virtual attendance options with electronic voting support for both attendance types, enabling maximum owner participation flexibility for condo and HOA communities.
• Annual Meeting Bundle Turnkey combined package at $950 CAD for electronic annual meetings that includes fully managed voting and a professionally moderated virtual meeting, with a quorum guarantee and MyCondoVoter owner portal access.
• Professional Minute-Taking Service Expert minute-takers who attend meetings and provide prompt, accurate written minutes for condo and HOA boards, priced at $350 per meeting.
• Budget Distribution Electronic delivery service handling distribution of budget packages to unit owners on behalf of condo corporations, priced at $1 per unit or $150 minimum.
• Meeting Chairing Service Professional chairpersons who lead and organize meetings to ensure well-structured and compliant proceedings, priced at $450 per meeting.
• Get Out The Vote SMS and telephone outreach service to increase voting participation through targeted voter contact campaigns, priced at $200 per voting.
• Board Meeting Minutes Combined service including meeting hosting and professional minute-taking for regular board meetings, priced at $185 per meeting.

Quantifiable outcome

• 99% of associations reach quorum before the meeting
• +4 more outcomes

Named customers8 records

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature6 records

Partnerships

Four partnerships are on record, tiered minor and core.

• Community Association Institute (CAI)minorOthersProfessional membership organization for community associations. CondoVoter is a proud member, demonstrating industry commitment and access to CAI resources and community.
• CCI CanadaminorOthersCondoVoter is a member of CCI Canada (Community Companies of Canada - Information Council), supporting condo industry standards and best practices.
• ACMOminorOthersAssociation of Condominium Managers of Ontario. CondoVoter maintains membership supporting professional property management standards.
• Amazon Web Services (AWS)coreTechnology or IntegrationCloud infrastructure provider powering CondoVoter's platform. AWS data centers offer state-of-the-art physical and logical data security controls for voter data protection.

Scale indicators5 records

Recent moves6 records

Expansion highlights5 records

Broad incumbents

• AppFolio: Major property management SaaS suite for residential, commercial, and community association portfolios. Similar to Buildium — incumbent offering broader workflows for property managers who today also buy CondoVoter's voting layer as a point solution.
• Buildium: Widely used SaaS property management platform for residential and community associations. CondoVoter's deepest channel runs through property management firms that may also use Buildium; if Buildium bundles voting, that would directly threaten CondoVoter's wedge into HOA workflows.

Emerging players

• MemberPlanet: All-in-one member-management platform offering voting/elections, payments, and engagement tools for associations and member organizations. Adjacent competitor that overlaps CondoVoter on association voting while offering a broader feature suite aimed at member-governed orgs beyond HOAs.
• Votemate: Mobile-first voting and election tool positioned for HOAs, boards, and member organizations. Comparable to CondoVoter on HOA target segment, but smaller and more limited on the deep compliance/multi-jurisdiction and meeting-bundling angle.

Direct peers

• Simply Voting: Established web-based voting platform serving unions, associations, and member-based organizations. Comparable product offering (online ballot casting, anonymous voting, ranked-choice support) but a broader vertical scope without CondoVoter's specific managed-service / meeting-bundling model for HOAs.
• ElectionBuddy: Online voting platform purpose-built for elections of associations, boards, and member organizations. Directly comparable to CondoVoter on customer base (HOAs, member organizations) and core feature (web-based secure voting) but with broader vertical reach rather than a condo-specific focus.
• eBallot: Online voting platform for board elections and member voting, primarily serving associations and unions. Closely comparable on technology and use cases but does not pair voting with the deeply managed virtual-meeting hosting that CondoVoter sells.
• Survey & Ballot Systems (SBS): Full-service election administration provider offering online and telephone voting for associations, labor unions, and cooperatives. Comparable on managed-service model and union/association focus; longer-tenured but broader-vertical rather than condo/HOA specialized.
• Association Elections: Specialized election administration service for community associations and HOAs, providing managed online voting. Closely overlaps with CondoVoter on target customer (HOA/condo) and managed-service model, though typically narrower on tech-productization.
• BigPulse: Web-based voting platform serving associations, schools, member organizations, and unions. Directly comparable on technology (online ballots, anonymity, ranked-choice) and enterprise use cases, though broader vertical scope rather than condo/HOA-specific managed service.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/@condovoter
• Facebookfacebook.com/condovoter
• LinkedInlinkedin.com/company/condovoter
• Xx.com/condovoter

Revenue estimate

Valuation estimate

Number of profiles

Profiles7 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about CondoVoter