RTO Software

Name

RTO Software

Legal name

LTO Success Group Pty Ltd ATF The Teams Software Unit Trust

Website

https://rtosoftware.com.au

Company type

Private

Founded year

2003

Operating status

Operating

Headcount range

11–50 employees

Short description

RTO Software is an Australian-owned private company founded in 2003 that sells TEAMS 2.0, an all-in-one cloud-based college management system purpose-built for Australian Registered Training Organisations (RTOs), CRICOS providers, ELICOS, and VET colleges, with native AVETMISS, CRICOS, and NVR Standards compliance on a subscription plus one-time licensing model.

Ownership category

akta.pro rank

Product category

Education Management Software

NAICS

Software Publishers (513210), Software Publishers (51321)

SIC

Services-Prepackaged Software (7372), Services-Computer Integrated Systems Design (7373)

akta.pro primary industry

Compliance, State Reporting & Education Data Exchange (Ed-Fi/SIF) (EDAFAEAO)

akta.pro secondary industries

Education ERP (Student Information, Finance, HR) (HDAEAEAI), Attendance, Scheduling, Timetabling & Calendar Management (EDAFAEAF), Billing, Tuition, Fees & Payments (including Cafeteria/Meal Accounts) (EDAFAEAN)

Keywords

• RTO management software
• College management system
• AVETMISS compliance software
• CRICOS student management
• VET training administration

Headquarters

HQ city

South Melbourne

HQ country

Australia

HQ region

Oceania

Offices4 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Infrastructure

Revenue model

1. Software License and Subscription: Recurring subscription model with tiered editions (Startup, Standard, Professional, Enterprise) plus monthly usage fees based on current student count. Pricing ranges from $495/month (0-100 students) to $2,995/month (2401-3000 students), with enterprise pricing upon contact.
2. One-time License and Onboarding Fee: One-time registration and onboarding fees ranging from $2,750 (Startup) to $13,750 (Professional Edition), with Enterprise upon contact. Includes initial training, setup, and lifetime access to upgrades.
3. Additional Services: Optional services including Virtual Assistants for data cleanup/import and Custom Development for college-specific features, all priced and agreed upon before commencement.

Pricing tiers

Go-to-market motion1 record

Distribution channels1 record

Marketing channels5 records

Core offering

RTO Software develops and sells TEAMS 2.0, an all-in-one, cloud-hosted college management system purpose-built for Australian Registered Training Organisations (RTOs) and CRICOS-registered colleges. The single integrated platform covers the full student lifecycle from enquiry and admissions through to academics, compliance (AVETMISS, CRICOS, NVR Standards, USI, VSL), finance (invoicing, agent commissions, aged debtors), CRM/marketing, document management, and reporting. Customers subscribe via tiered editions (Startup, Standard, Professional, Enterprise) with monthly usage fees that scale by active student count, plus a one-time license and onboarding fee, and optional add-on services such as Virtual Admin and Custom Development.

Product overview

RTO Software offers TEAMS 2.0, an all-in-one college management system designed specifically for Registered Training Organisations (RTOs) and CRICOS colleges in Australia. The platform provides a unified ecosystem combining student management, compliance reporting, academic delivery, and financial management into a single integrated system. The product portfolio includes the core TEAMS 2.0 platform, TEAMS Student Portal, TEAMS Agent Portal, TEAMS Student App, TEAMS Agent App, TEAMS LMS (built-in learning management system), TEAMS Marketing Centre with CRM capabilities, Accounts Receivable and Accounts Payable modules for finance management, AVETMISS Software for government data submissions, USI and VSL management modules for student loans and identification, WhatsApp Business Integration for communication, Online PIN Payment processing, TEAMS Webforms for website data capture, Automated Alerts, Flexible Reporting, and Document Management System. Additional services include Virtual Admin support and an upcoming Compliance Dashboard. The platform operates on a subscription model with licensing and monthly usage fees based on student count.

Differentiator

Problem solved

Functional benefit

Products and services

• TEAMS 2.0 All-in-one cloud-hosted college management system for Australian Registered Training Organisations (RTOs) and CRICOS colleges. Provides total control over VET and CRICOS operations including student lifecycle management, AVETMISS/CRICOS compliance, finance, academic delivery, CRM/marketing, document management, and reporting in a single integrated platform. Available in Startup, Standard, Professional, and Enterprise editions with tiered one-time fees plus monthly usage fees scaling with active student count.
• TEAMS Student Portal Web-based portal giving students a single location to view enrolments, attendance, subjects, financials, and college communications, with OTP authentication. Designed for student self-service to reduce administrative load on RTO and CRICOS college staff.
• TEAMS Agent Portal Secure centralised portal for education agents to submit and manage student applications, track enrolments, monitor commissions, access communications and shared documents, and view real-time student status. Reduces administrative effort in agent relationship management for RTOs and colleges.
• TEAMS Student App Mobile application for students to manage enrolments, monitor attendance, review financials, submit assessments, and receive updates from their college on mobile devices. Available for Android via Google Play.
• TEAMS Agent App Mobile application for education agents to submit and manage applications, track student status and updates, access student documents, and monitor commissions and invoices on the go. Complements the TEAMS Agent Portal with on-device convenience.
• TEAMS LMS (Learning Management System) Built-in learning management system that lets colleges link assessment tasks to competencies and modules, give students access to resource documentation and videos, deliver online quizzes, and accept assessment document submissions. Removes the need for a separate LMS subscription by embedding academic delivery inside the TEAMS platform.
• TEAMS Marketing Centre Integrated marketing and CRM module for tracking leads, website inquiries, prospects, processing applications, running bulk emails and SMS campaigns, and managing agent applications within the same TEAMS system. Reuses prospect information flowing into enrolments and student records.
• TEAMS CRM System Customer relationship management system embedded in TEAMS that tracks leads, website inquiries, and prospects, processes applications, and reuses information flowing through to enrolments and student records. Native to the platform rather than a third-party add-on.
• Accounts Receivable Module Module for managing student invoicing, installment plans with SMS and email reminders, account balances, aged debtors reporting, receipts, transfers, and credit notes entry. Integrated with the rest of TEAMS so financial transactions flow against the student record.
• Accounts Payable and Agent Commissions Module Module for managing accounts payable and agent commissions, tracking multiple levels and types of commissions and maintaining a full agent account ledger. Agents access their own portal to view statements and reports.
• AVETMISS Software AVETMISS-compliant reporting module that captures student information, generates NAT files in the correct format, and supports submission to NCVER and State Training Authorities. Manages multiple states and contracts for one course or qualification on the same account and has been AVETMISS-compliant since the platform's inception in 2003.
• USI Management in TEAMS Module for Unique Student Identifier (USI) generation and verification, recording student details, capturing and uploading proof-of-identity documents, and integrating with the USI Registry to enable generation from within TEAMS.
• VSL in TEAMS VET Student Loans compliant reporting module that captures all VSL data, reports nationally, and records and reports on all student loan details for compliance.
• Compliance Dashboard Compliance management dashboard built to mirror NVR Standards that connects with customised Forms, Checklists, and Registers. Tracks TAS approvals, Trainer PD Logs, Complaints, and Industry Engagement, and provides automated alerts for expired credentials and unresolved complaints.
• WhatsApp Business Integration Built-in WhatsApp messaging integration allowing RTOs to send messages directly from the Student Dashboard using official business numbers. Includes a 24-hour free messaging window, file attachments up to 20MB, and auto-logging of conversations against student records.
• Online PIN Payment Secure online PIN payment processing for debit or credit card payments directly through TEAMS, with instant transaction recording against student or agent accounts and automatic invoice and receipt updates.
• TEAMS Webforms Custom web forms for website data capture including Enquire Now, Apply Now, and Become an Agent forms, with submissions flowing directly into TEAMS for processing.
• Automated Alerts Automated email and SMS alert system for compliance, finance, and student notifications. Sends automatic reminders based on configurable business rules without manual effort.
• Flexible Reporting Reporting module using Word templates for external documents and Excel or CSV exports for internal reporting, with support for filters, graphs, presentations, and automated scheduled reports.
• Document Management System Comprehensive document management for collecting, monitoring, and storing electronic files including PDFs, Word documents, and digital images, with documents automatically linked to student records and dashboards.
• Virtual Admin Virtual administration support service for RTOs to assist with student management tasks such as data cleanup and import, and operational support. Priced and agreed upon before commencement as an optional paid add-on.
• Custom Development Optional professional service for bespoke development of college-specific features within TEAMS. Priced and agreed upon before commencement.

Quantifiable outcome

• Over 95% client retention rate
• +2 more outcomes

Named customers5 records

Segments5 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration9 records

Feature10 records

Partnerships

Four partnerships are on record, tiered core.

• Direct SMScoreTechnology or IntegrationTrusted SMS service provider integrated into TEAMS for automated and manual student communications. Part of the core messaging infrastructure within the college management system.
• PIN PaymentscoreTechnology or IntegrationPayment processing partner for handling secure student transactions within TEAMS. Enables online payment collection and transaction management.
• VMwarecoreTechnology or IntegrationHardware provider for custom-configured servers delivering the TEAMS platform. Used for world-class hardware solutions and server infrastructure.
• HPE (Hewlett Packard Enterprise)coreTechnology or IntegrationHardware provider for enterprise-level server infrastructure supporting the TEAMS platform with reliable, high-performance data centre operations.

Scale indicators4 records

Recent moves6 records

Expansion highlights5 records

Broad incumbents

• PowerSchool: PowerSchool is a large K-12 and education technology provider with SIS capabilities that overlap with RTO Software's student management system, though it serves a broader K-12 market rather than the Australian VET niche.
• Tribal Group: Tribal Group is a global education software provider offering SIS and student management solutions to higher education and VET providers, with broader international reach but overlapping functionality to RTO Software's college management suite.
• Ellucian: Ellucian is a major global higher education SIS provider with extensive student information system capabilities — overlapping with RTO Software's SIS/ERP functionality but serving a much broader institutional market worldwide.

Direct peers

• Cloud Assess: Cloud Assess is an Australian-built RTO-focused assessment and training management platform that directly competes with TEAMS in serving VET providers with compliance and student management functionality.
• VETtrak: VETtrak is a long-standing Australian student management system specifically built for Registered Training Organisations, directly competing with RTO Software in the same Australian VET compliance market with AVETMISS reporting capabilities.
• Axcelerate (by Wise Group): Axcelerate is an Australian RTO and VET management platform offering student management, compliance reporting, and learning management — directly serving the same Australian VET customer base as RTO Software.
• Open Orbit: Open Orbit provides student management and AVETMISS-compliant software specifically designed for Australian RTOs, positioning it as a direct competitor targeting the same vertical niche as TEAMS.

Emerging players

• Matrix Solutions: Matrix Solutions offers RTO-specific management software in Australia with AVETMISS and student management features, competing for similar compliance-focused VET customers in the same market.
• iCompass (by Ideagen): iCompass provides compliance and training management solutions for regulated industries including education, with partial overlap to RTO Software's compliance-driven approach to student and regulatory management.

Others

• MYOB / Xero integrations ecosystem: Xero is a major accounting platform that integrates with TEAMS rather than competing directly — but it represents an adjacent software category used by the same RTO customers, illustrating the ecosystem of business software serving Australian colleges.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/rtosoftwaresupp
• Facebookfacebook.com/rtosoftware.com.au
• LinkedInlinkedin.com/company/lto-success-group-rto-software

Compliance1 record

Revenue estimate

Valuation estimate

Number of profiles

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about RTO Software