Scanshare Applications

What Scanshare Applications does

Scanshare Applications B.V. is a privately-held Dutch software company founded in 2006 and headquartered in Veghel, the Netherlands, with an engineering center in Lucca, Italy. The company develops Scanshare V5, a document capture and workflow automation platform that ingests documents from multifunctional devices (MFDs), PCs, mobile devices, email and web services, then processes them through AI-powered OCR, ICR, zonal character recognition and barcode detection before routing to downstream document management systems via 79+ pre-built connectors. The platform is distributed through three pricing tiers — Essentials, Enterprise and Cloud — plus add-on modules for accounting, printing, storage and multi-tenancy.

Scanshare does not sell directly to end customers; all revenue flows through a global channel of office equipment OEMs (HP, Ricoh, Canon, Xerox, Sharp, Kyocera and 11+ others that embed Scanshare clients) and value-added resellers including ACDI (US), Bluemega (France), Selectec (UK), JET Services (Germany) and Glocal Value (Italy). Pricing is subscription-based, with a new consumption-based Workflow+ cloud SaaS model scheduled for June 2026. The company targets enterprise organizations requiring cross-departmental document workflow automation, office equipment dealers seeking differentiated offerings, and service providers needing multi-tenant infrastructure for shared-service operations.

Technically, Scanshare differentiates through cloud-aware multi-tenancy architecture, a proprietary Smart OCR/ICR engine introduced in 2024 to replace third-party Abbyy FineReader, and a Smart Document AI module offering summarization, translation and PII redaction. The platform supports 80+ integrations spanning DMS, ERP, CRM, legal, healthcare, education and accounting systems. The company has disclosed one named end-customer reference (DB Schenker in logistics) and operates with 11-50 employees across three regional contact points (EU, US, Australia). No external funding, revenue, ownership or M&A activity is publicly disclosed.

Name

Scanshare Applications

Legal name

Scanshare Applications B.V.

Website

https://scanshare.com

Company type

Private

Founded year

2006

Operating status

Operating

Headcount range

11–50 employees

Short description

Scanshare Applications B.V. is a Netherlands-based software vendor (founded 2006) that sells document capture and workflow automation software exclusively through office equipment OEMs and resellers, integrating with 16+ MFD brands and 79+ document management connectors for enterprise customers globally.

Ownership category

akta.pro rank

Product category

Document Capture and Workflow Automation Software

NAICS

Software Publishers (5132), Software Publishers (513210)

SIC

Services-Prepackaged Software (7372)

akta.pro primary industry

Enterprise Work Management & Collaborative Workflow Platforms (HDAEAHAI)

Keywords

• Document capture software
• Workflow automation platform
• Intelligent document processing
• Multifunctional device integration
• Cloud document management

Headquarters

HQ city

Veghel

HQ country

Netherlands

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Technology or R&D, Personnel, Marketing or Sales, Infrastructure, Operations

Revenue model

1. Software Licenses and Subscriptions: Scanshare offers products across multiple tiers (Essentials, Enterprise, Cloud) with subscription-based pricing. Products can be sourced via partners with maintenance contracts to keep software up-to-date.
2. Consumption-Based Cloud Model: New Workflow+ consumption-based model launching June 2026, offering monthly subscription pricing based on image processing volume. No heavy upfront investment with consumption-based billing.
3. Channel Partner Sales: Revenue generated through global network of OEMs, resellers, and value-added distributors who resell and distribute Scanshare products.

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels5 records

Core offering

Scanshare Applications develops and sells Scanshare V5, a modular document capture and workflow automation platform that ingests paper and electronic documents from multifunctional devices, PCs, mobile apps, email, FTP, HL7, and web services, then processes them with AI-powered OCR/ICR, zonal recognition, and barcode detection before routing them through visual no-code workflows to document management systems, cloud storage, and ERP/CRM applications. The platform is offered in Essentials, Enterprise, and Cloud tiers and is sold exclusively through a global network of office equipment OEMs, resellers, and value-added distributors, with a consumption-based Workflow+ cloud subscription model launching June 2026.

Product overview

Scanshare Applications offers Scanshare V5, a unified capture workflow automation platform with a modular architecture. The core platform, Scanshare Capture, enables document scanning from multifunctional devices (MFD), PC clients, mobile apps, email, and electronic formats. The product portfolio includes three main tiers: Scanshare Essentials (entry-level), Scanshare Capture (core), and Scanshare Enterprise (full feature-set). Add-on modules include Scanshare Accounting for reporting, Scanshare Print for cloud printing management, Scanshare Store for cloud storage, Multi Tenancy for cloud service providers, and Smart OCR/ICR modules for AI-powered document processing. Scanshare Workflow+ Cloud represents a new SaaS subscription variant with consumption-based billing. The platform integrates with 80+ connectors including major document management systems (SharePoint, Box, iManage, NetDocuments), ERP/CRM systems (Salesforce, Dynamics), and multifunctional device manufacturers (HP, Ricoh, Canon, Xerox, Sharp).

Differentiator

Problem solved

Functional benefit

Brands

• Scanshare Capture: Document capture solution for multifunctional devices, PCs, and mobile devices, supporting MFD embedded clients, digital acquisition via file systems, emails, FTP, HL7, web services, and native Android and iOS apps.
• Scanshare Accounting
• Scanshare Essentials
• Scanshare Enterprise
• Scanshare Print
• Scanshare Store

Products and services

• Scanshare Capture The core Scanshare V5 capture platform that ingests documents from multifunctional devices (MFD), PCs, mobile apps, email, FTP, HL7, and web services, and applies intelligent processing such as OCR, barcode detection, zonal character recognition, and workflow routing before storing or forwarding documents to downstream systems. Used by enterprise customers and channel partners to digitize and automate paper and electronic document flows.
• Scanshare Essentials Entry-level subscription tier of Scanshare V5 offering capture from embedded MFD clients and electronic formats with full basic processing and cloud storage, designed for smaller deployments.
• Scanshare Enterprise Full feature-set subscription tier of Scanshare V5, scalable from single-site scenarios to enterprise deployments, with bi-directional connectors, verification, advanced scripting, and load balancing capabilities.
• Scanshare Print Cloud print management solution that enables secure printing from anywhere using micro-services, a native Windows app, and a Chrome extension, integrating seamlessly with Scanshare Authentication or existing user directories.
• Scanshare Accounting Add-on accounting module providing reporting and tracking of document processing activities within the Scanshare workflow platform.
• Scanshare Multi Tenancy Module that enables fully isolated, serverless multi-tenant instances of the Scanshare V5 workflow processing engine on a single application installation, with a cloud-aware REST API for direct tenant connections and no server, proxy, or local instance required.
• Smart OCR AI-powered OCR engine providing intelligent text extraction from documents with high accuracy, stability, and speed, supporting multiple languages and improved PDF/PDF-A compliance.
• Smart Document AI intelligence module for document processing that manipulates and processes document text, including smart document classification and AI-powered summarization capabilities.
• ICR (Intelligent Character Recognition) Revamped ICR module using new AI technologies to recognize handwritten text with greater accuracy and speed, replacing the previous Abbyy FineReader ICR engine.
• Scanshare Store Cloud storage module providing a secure document repository integrated with the Scanshare platform for storing processed documents.
• Scanshare Workflow+ Cloud Cloud-based subscription offering that delivers enterprise-grade document capture, processing, automation, and secure storage through a fully scalable, multi-tenant SaaS architecture with consumption-based billing by image processing volume.

Quantifiable outcome

• DB Schenker achieved processing time reduction of up to 5 times and error reduction in logistics document processing

Named customers1 record

Segments3 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

Integration92 records

AI capability7 records

Feature8 records

Partnerships

Seven partnerships are on record, tiered core and minor.

• ACDI (ACDI Inc.)coreChannel Partner/ Reseller/ Distributor · 1 December 2024US-based channel partner and value-added distributor of Scanshare products. ACDI provides sales, training, and support for Scanshare in the US market, including training sessions and participation in dealer conferences.
• BluemegaminorChannel Partner/ Reseller/ Distributor · 1 December 2024France-based channel partner participating in European meetups and Scanshare business activities.
• SelecteccoreChannel Partner/ Reseller/ Distributor · 1 December 2024UK-based channel partner with active training sessions and co-marketing activities. Selectec provides Scanshare demos and training to UK customers.
• JET ServicesminorChannel Partner/ Reseller/ Distributor · 1 December 2024Germany-based channel partner participating in European meetups and Scanshare business activities.
• Glocal Value SrlminorChannel Partner/ Reseller/ Distributor · 1 December 2024Italy-based channel partner, located in Vercelli, hosting Scanshare team during European meetup activities.
• HPcoreTechnology or IntegrationHP Workpath app v3.0 available on HP App Center combining scanning and cloud printing functionalities.
• RicohcoreTechnology or IntegrationMajor MFD partner with embedded SmartSDK app supporting SOP v2.5 and greater devices. Client supports SOP platforms 2.0, 2.5 and 3.0.

Scale indicators2 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• Ephesoft: Direct peer specializing in intelligent document capture and classification with strong OCR and ML-driven extraction — overlaps directly with Scanshare's Smart OCR, ICR and zonal character recognition capabilities.
• Tungsten Automation (formerly Kofax): Direct competitor providing intelligent document processing, OCR and capture workflow software. Highly comparable on product (capture, OCR, workflow routing) and customer base (mid-market and enterprise digitization), with broader product breadth and larger installed base.
• DocuWare: ECM and document workflow vendor with strong MFD/capture positioning comparable to Scanshare's enterprise tier; competes for the same channel-driven mid-market opportunities and offers similar downstream DMS routing.
• ABBYY: Direct peer in OCR/ICR and document capture — historically Scanshare's ICR engine was based on ABBYY FineReader, and ABBYY's Vantage and FlexiCapture compete head-on with Scanshare Enterprise's capture and processing stack.
• Square 9 Softworks: Direct peer in document workflow automation and capture, sold extensively through the office equipment reseller channel that Scanshare also targets, competing for the same partner-led deals.

Broad incumbents

• Hyland Software (OnBase): Broad incumbent in enterprise content management with capture as one part of a wider platform. Connects with Scanshare through the OnBase connector but competes holistically for the same enterprise document workflow budgets.
• OpenText: Large enterprise content management and capture incumbent; OpenText Content Server is one of Scanshare's built-in connectors but OpenText's own capture offerings compete for the same enterprise capture RFPs.
• Laserfiche: ECM and workflow automation vendor with comparable capture and process automation features; targets similar enterprise and regulated-industry buyers and has a deeper direct sales footprint than Scanshare.

Others

• Ricoh (Document Workflow Services): Global MFD manufacturer and a Scanshare technology partner (SmartSDK integration), but also a potential competitor via its own document workflow and cloud services — important channel partner and ecosystem participant.

Emerging players

• Kodak Alaris: Document scanning hardware and capture software provider focused on the same MFD/scanning capture market; partly comparable for capture workflows although Kodak's strength is hardware-centric.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/scanshare
• YouTubeyoutube.com/channel/UCmqKVtVXOHY071Kk6NjQJLA
• Facebookfacebook.com/Scanshare
• LinkedInlinkedin.com/company/scanshare

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Scanshare Applications