Payroll City
Payroll City is a privately held, Colorado Springs-based payroll and workforce solutions provider serving SMBs nationwide across restaurants, government contractors, professional services, industrial, manufacturing, unions, non-profits, and accountants via a cloud-based, multi-threaded subscription platform with direct sales and an accountant white-label partner channel.
- Company typePrivate
- Founded2001
- HeadquartersColorado Springs, United States
- Headcount1–10
- GTM typeB2B
- OfferingSoftware
What Payroll City does
Payroll City is a privately held, founder-led payroll and workforce solutions provider headquartered in Colorado Springs, Colorado, operating under a parent entity called Kasoft. The company was founded by accountant Kathleen Fox in partnership with her son Adam Fox, who serves as Chief Technology Officer, to deliver a simpler, more service-oriented alternative to large corporate payroll providers. Its platform is built on a cloud-based, multi-threaded architecture designed to scale from small businesses to large, complex payrolls, and is composed of five integrated modules: a Comprehensive Payroll Solutions core (with tax administration, multi-state support, and federal/state form filing), HR and Onboarding (electronic onboarding, document management, customizable HR fields, and background checks), ACA and Governmental Compliance (variable hour tracking, FTE reports, 1094/1095C electronic filing, EEOC, and WOTC), Timekeeping and Scheduling (desktop, phone, swipe, and biometric clocks with GPS and shift differential calculations), and Accountant Access (white-label partner portal with read-only access and QuickBooks IIF integration). The product also includes a standalone free Check Calculator at payrollstand.com/Calculator serving as a top-of-funnel tool.
The company generates revenue through subscription-based, recurring payroll processing fees quoted on a per-customer basis tied to employee count, feature selection, and industry requirements, with monthly billing and no publicly disclosed pricing tiers. Its go-to-market combines a sales-led direct motion (website quote requests and inbound phone inquiries) with a channel partner program targeting accountants and bookkeepers, who can either refer clients or white-label the platform under their own brand. Payroll City serves eight primary verticals — restaurants, government contractors, professional services, industrial, manufacturing, union organizations, non-profits, and accountants — with explicit pain-point coverage for tipped-employee overtime, certified payroll reporting, multi-state payroll, job costing, union dues calculation, and 403B contributions. Operations are entirely U.S.-based with nationwide client reach from the single Colorado Springs office.
Customer acquisition relies heavily on direct sales engagement and the accountant channel rather than digital marketing, social media, or content programs; the company maintains a resources page of federal and state payroll references but does not disclose any developer-facing API, SDK, or modern marketing infrastructure. The company is BBB accredited, has no disclosed institutional investors or funding rounds, and emphasizes its independence from "corporate dictates" as a positioning lever. Hiring signals across payroll, sales, and software development indicate ongoing scaling, while the absence of disclosed AI/ML capabilities, revenue figures, headcount, or funding limits the visibility of quantitative growth metrics.
Payroll City firmographics
Firmographics- Name
- Payroll City
- Legal name
- Payroll City
- Website
- https://payrollcity.com
- Company type
- Private
- Founded year
- 2001
- Operating status
- Operating
- Headcount range
- 1–10 employees
- Short description
- Payroll City is a privately held, Colorado Springs-based payroll and workforce solutions provider serving SMBs nationwide across restaurants, government contractors, professional services, industrial, manufacturing, unions, non-profits, and accountants via a cloud-based, multi-threaded subscription platform with direct sales and an accountant white-label partner channel.
- Ownership category
- akta.pro rank
Payroll City industry classification
Industry- Product category
- Payroll Software / Workforce Management Software
- NAICS
- Payroll Services (541214), Accounting, Tax Preparation, Bookkeeping, and Payroll Services (54121)
- akta.pro primary industry
- Full-Service Payroll Processing (BPACAIAA)
- akta.pro secondary industries
- Payroll Software & Payroll-as-a-Service (SaaS) (BPACAIAB), Payroll Outsourcing & Pay Administration (Multi-country/Managed Payroll) (BPACAKAD), Payroll & Employment Tax Services (BPAHABAD), Human Capital Management (HCM) & Payroll Platforms (HDAEAEAJ)
Keywords
Where Payroll City is headquartered
LocationHeadquarters
- HQ city
- Colorado Springs
- HQ country
- United States
- HQ region
- North America
Offices1 record
Markets served
Payroll City business model
Business model- GTM type
- B2B
- Offering type
- Software
- Cost components
- Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure, Others
Revenue model
- Payroll Processing Services: Subscription-based payroll processing services providing comprehensive payroll, tax management, and HR solutions. Revenue generated through recurring service fees based on business size, employee count, and selected features.
Pricing tiers
| Model | Billing | Price |
|---|---|---|
| Subscription | Monthly | Custom enterprise and SMB pricing based on quote |
Go-to-market motion2 records
Distribution channels2 records
Marketing channels2 records
Payroll City product offering
Product offeringCore offering
Payroll City provides a cloud-based payroll processing platform that delivers payroll calculations, federal and state tax payments and filings, HR tools, onboarding and document management, ACA and governmental compliance, timekeeping/scheduling, and accountant multi-client access. The solution scales from small businesses to large, complex multi-state payrolls and is offered with vertical-specific customizations for industries such as restaurants, government contractors, professional services, industrial, manufacturing, union, non-profits, and accountants.
Product overview
Payroll City offers a unified cloud-based payroll platform with five integrated modules: Comprehensive Payroll Solutions (the core processing engine), HR and Onboarding, ACA and Governmental Compliance, Timekeeping and Scheduling, and Accountant Access. The platform is designed for scalability across industries (restaurants, government, professional services, industrial, manufacturing, union, and accountants) and includes a standalone Check Calculator tool. All modules share a common architecture with customizable user access levels, integrated reporting, and document management capabilities.
Differentiator
Problem solved
Functional benefit
Products and services
- Comprehensive Payroll Solutions
- HR and Onboarding
- ACA and Governmental Compliance
- Timekeeping and Scheduling
- Accountant Access
- Payroll City Check Calculator
Companies that use Payroll City
Customer profileSegments8 records
Ideal customer profiles7 records
Payroll City technology and API
TechnologyTechnology focussed Yes
API detail
- Has API
- No
- API docs
- API detail
Core technology
AI maturity
App detail
Integration3 records
Feature6 records
Payroll City partnerships and signals
Strategic signalPartnerships
One partnership is on record.
- QuickBookscoreQuickBooks integration through IIF file format allowing detailed import posts to check register, departments, and jobs. Payroll data downloadable to review in Excel/CSV for manipulation and import to other accounting systems.
Scale indicators1 record
Recent moves6 records
Expansion highlights5 records
Payroll City competitors and assessment
Company assessmentDirect peers
- Patriot Software: Affordable, U.S.-based payroll and accounting software for small businesses — competes in the same SMB payroll tier with similar accountant-friendly positioning.
- OnPay: Cloud-based payroll, HR, and benefits service aimed at SMBs and accountants — a strong direct peer given Payroll City's emphasis on accountant partners and vertical workflows.
- SurePayroll: Paychex-owned SMB payroll provider focused on small businesses and accountants — directly competitive in the accountant-channel and SMB payroll niche.
- Gusto: SMB-focused, cloud-native full-service payroll platform with HR, benefits, and time tracking modules — directly comparable product surface and target customer to Payroll City, though with significantly greater scale and venture funding.
Emerging players
- Justworks: PEO-style payroll, benefits, and HR platform for SMBs and mid-market — adjacent competitor with overlapping compliance and accountant-channel DNA.
- Rippling: Unified workforce management platform combining payroll, HR, IT, and finance with strong API/integration depth — an emerging rival expanding down-market into Payroll City's SMB territory.
- Toast Payroll: Restaurant-specific payroll offering from the dominant restaurant POS platform — directly competitive in the restaurant vertical Payroll City highlights (tipped OT, POS integration).
Broad incumbents
- ADP: Largest U.S. payroll services provider with RUN Powered by ADP for small businesses and Workforce Now for mid-market — the principal incumbent Payroll City's founder explicitly built the company to be a better alternative to.
- Paychex: One of the two dominant U.S. SMB/mid-market payroll incumbents (alongside ADP); offers Paychex Flex with payroll, HR, time, and benefits — the canonical broad incumbent Payroll City positions itself against.
- Heartland Payroll (Global Payments): Larger payroll and HR services provider within the payments/processing ecosystem — competes in SMB and restaurant verticals that Payroll City specifically targets.
Market position
Strengths4 records
Weaknesses4 records
Competitive moat4 records
Key risks6 records
Key highlights6 records
Customer concentration
Payroll City social profiles
Digital presencePayroll City compliance and trust
Trust signalCompliance1 record
Payroll City financial estimates
Financial estimateRevenue estimate
Valuation estimate
Payroll City leadership team
Management profileNumber of profiles
Profiles2 records
Payroll City funding detail
Funding detailFunding overview
Funding rounds
Investors
Funding detail is available on the Subscription and Enterprise plan.Contact sales →
Payroll City M&A and investment
M&A and investmentM&A
Investments
M&A and investment is available on the Subscription and Enterprise plan.Contact sales →
Frequently asked questions about Payroll City
What does Payroll City do?
Payroll City provides a cloud-based payroll processing platform that delivers payroll calculations, federal and state tax payments and filings, HR tools, onboarding and document management, ACA and governmental compliance, timekeeping/scheduling, and accountant multi-client access. The solution scales from small businesses to large, complex multi-state payrolls and is offered with vertical-specific customizations for industries such as restaurants, government contractors, professional services, industrial, manufacturing, union, non-profits, and accountants.
Is Payroll City a public or private company?
Payroll City is a private company. It is classified as founder individual operated bootstrapped and is currently operating.
When was Payroll City founded?
Payroll City was founded in 2001. It employs 1 to 10 people.
Where is Payroll City based?
Payroll City is headquartered in Colorado Springs, United States, in the North America region.
How does Payroll City make money?
One revenue line is on record: payroll Processing Services.
Who are Payroll City's main competitors?
Direct peers on record are Patriot Software, OnPay, SurePayroll and Gusto. Emerging players are Justworks, Rippling and Toast Payroll. Broad incumbents are ADP, Paychex and Heartland Payroll (Global Payments).
Does Payroll City have an API?
No public API is recorded for Payroll City.
What industry is Payroll City in?
Payroll City's product category is Payroll Software / Workforce Management Software. Its primary akta.pro industry code is BPACAIAA, Full-Service Payroll Processing, with a secondary code of BPACAIAB, Payroll Software & Payroll-as-a-Service (SaaS). Its NAICS code is 541214.