Icomedias

What Icomedias does

Icomedias GmbH, headquartered in Graz, Austria and founded in 1995, is an enterprise software company that develops and sells HybridForms, a cross-platform mobile form and workflow platform targeted at public authorities, public safety organizations (BOS), and critical infrastructure (KRITIS) operators primarily in the DACH region. The platform runs natively on iOS, Android, and Windows and as a Progressive Web App from a single codebase, with full offline operation and automatic synchronization on reconnection, bidirectional integrations with SAP, XPolizei, HL7, ESRI/ArcGIS, Open GeoSERVER, Microsoft Azure, and SharePoint, and an optional embedded AI stack (Trusted.AI, launched in 2024) that runs entirely on-premises with a two-layer guard architecture against prompt injection and data exfiltration. Trusted.AI delivers image/document analysis, Whisper-based audio/video transcription, intelligent pre-filling, compliance checking, meter reading detection, and report summarization, and is classified as Minimal Risk or Transparency under the EU AI Act. The company monetizes through a mix of named-CAL perpetual on-premises licenses, managed subscriptions on European infrastructure, and a portfolio of specialist add-on modules (EnterpriseGeo, CatalogSync, AnnotatePDF, DataWasher, GroupAdmin, ReachOutServer, Kiosk Mode), supported by an enterprise field sales motion targeting government and KRITIS buyers alongside self-serve app store trials; reference customers include 15+ German state police forces, BKA, the P20 program of the Federal Ministry of the Interior, Energienetze Steiermark, NÖ Netz/EVN Group, Deutsche Funkturm, ASFiNAG, Med Uni Graz, and Spital STS. Since late 2025, icomedias has operated as part of Altamount Software GmbH, a platform of CHAPTERS Group AG (Hamburg) that brings together more than 50 KRITIS-specialized companies.

Name

Icomedias

Legal name

icomedias GmbH

Website

https://icomedias.com

Company type

Private

Founded year

1995

Operating status

Operating

Headcount range

11–50 employees

Short description

Icomedias is an Austrian enterprise software company (founded 1995, HQ Graz) selling HybridForms, a cross-platform offline-capable mobile forms and workflow platform with on-premises Trusted.AI, primarily serving public safety, critical infrastructure, energy, healthcare, and government buyers across the DACH region.

Ownership category

akta.pro rank

Product category

Enterprise Mobile Forms Software

NAICS

Software Publishers (513210), Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (5182)

SIC

Services-Prepackaged Software (7372), Services-Computer Integrated Systems Design (7373)

akta.pro primary industry

Data App Builders (Forms, Portals & Internal Tools) (HDAEAKAK)

akta.pro secondary industries

Document Capture, Scanning, OCR/ICR & Intelligent Document Processing (IDP) (HDAEAGAD), AI Application Enablement Platforms (Copilot/Agent Frameworks, SDKs) (HDAEANAJ)

Keywords

• Mobile forms software
• Enterprise workflow platform
• Offline data capture
• Public safety software
• Critical infrastructure forms

Headquarters

HQ city

Entenplatz

HQ country

Germany

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. One-Time License (Perpetual): Customers purchase license once and operate HybridForms on-premises or in their own Microsoft Azure cloud with full control over infrastructure and data. Named-CAL licensing model with no ongoing dependencies. Variants include Classic Server Business, Trusted.AI Server Enterprise, Trusted.AI Server Operator.
2. Full-Service Subscription (SaaS): Managed subscription service operated entirely on European infrastructure, flexible subscription, no server administration required. Data always remains within the European legal framework. Variants include Classic Server Shared, Trusted.AI Server Shared.AI, Trusted.AI Server Dedicated.
3. Specialist Modules (Add-ons): Optional enterprise modules including EnterpriseGeo (Map Server Integration), GeoServer (Configured Local Map Server), CatalogSync (Update from External Data), AnnotatePDF (Edit & Update PDF in App), DataWasher (Safety of External Data), GroupAdmin (Delegated Self Service Portal), ReachOutServer (Secure Web Forms).

Pricing tiers

Go-to-market motion2 records

Distribution channels3 records

Marketing channels6 records

Core offering

icomedias develops and sells HybridForms, an enterprise platform for mobile, form-based business processes targeting public authorities, public safety organizations, and critical infrastructure operators. The platform digitizes paper-based forms with full offline capability, AI-assisted data capture (Trusted.AI), and seamless integration into enterprise systems (SAP, ESRI/ArcGIS, XPolizei, HL7). It is delivered as native apps on iOS, Android, and Windows plus a Progressive Web App, deployable on-premises, in Microsoft Azure, or as a managed European-hosted SaaS subscription.

Product overview

Icomedias offers HybridForms as a unified enterprise platform for mobile, form-based processes targeting public authorities, critical infrastructure operators, and regulated industries. The core HybridForms platform provides offline-capable mobile forms, digital workflows, and AI-assisted data capture across iOS, Android, Windows, and Web (PWA). The product portfolio is structured around three deployment tiers: Classic Server (on-premises perpetual license), Trusted.AI Server (on-premises with embedded AI stack), and subscription-based shared/dedicated cloud options on Azure. Optional specialist modules extend the platform — EnterpriseGeo for GIS/map server integration, CatalogSync for external data sync, AnnotatePDF for in-app PDF editing, DataWasher for external data safety, GroupAdmin for delegated self-service portal administration, ReachOutServer for anonymous web forms, and Kiosk Mode for role-based self-service. Individual feature modules include Biometric Signature (eIDAS-compliant), Workflow & Stages (multi-stage process orchestration), and Web Forms (citizen-facing portals). The Trusted.AI add-on is the AI layer, providing on-premises image analysis, transcription, intelligent pre-filling, compliance checking, and report summarization powered by a two-layer secured AI architecture. The entire suite is built on Microsoft SQL Server or Azure back-end, with named-CAL licensing and no mandatory cloud lock-in.

Differentiator

Problem solved

Functional benefit

Brands

• HybridForms: Enterprise software platform for mobile form processes, digital workflows and AI-assisted data entry – for public authorities, public safety and critical infrastructure. Fully offline-capable with AI features (Trusted.AI) running on-premises.

Products and services

• HybridForms Enterprise software platform for mobile, form-based processes and digital workflows, fully offline-capable, deployable on-premises or in the cloud, with biometric signatures, workflow stages, GIS integration, and web forms. Delivered as native apps on iOS, Android, and Windows plus a Progressive Web App from a single codebase. Targets public authorities, public safety organizations, critical infrastructure operators, healthcare, and facility management.
• Trusted.AI

Quantifiable outcome

• Up to 60% reduction in processing effort for digitized field service processes
• +3 more outcomes

Named customers8 records

Segments4 records

Ideal customer profiles4 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration8 records

AI capability8 records

Feature13 records

Scale indicators7 records

Recent moves5 records

Expansion highlights6 records

Broad incumbents

• DocuSign: Electronic signature and agreement workflow platform. Comparable to HybridForms' biometric signature and workflow capabilities but operates as a broad, cloud-first incumbent with very different regulatory and sovereignty profile.
• ABBYY: Global OCR, document AI, and intelligent document processing vendor. Comparable to the AI and document-analysis capabilities within Trusted.AI but operates across many verticals and product categories rather than mobile form workflows.
• Appian: Low-code process automation and workflow platform with government and regulated-industry customers. Comparable as a workflow-and-form platform competing for similar public-sector and enterprise deals but with a much broader global footprint.
• Tungsten Automation (Kofax): Established provider of intelligent document processing, capture, and workflow automation. Overlaps with HybridForms' document digitization and IDP capabilities but offers a broader portfolio and operates as a large incumbent rather than a focused specialist.
• Microsoft Power Apps: Low-code platform within the Microsoft Power Platform ecosystem for building forms, apps, and workflows. Comparable as a competitor for form-building and workflow scenarios but bundled inside a much broader enterprise suite versus icomedias' sovereign, on-premises specialist positioning.

Direct peers

• Kizeo Forms: European (French) mobile forms platform serving enterprise field operations including utilities and public services. Closely comparable to HybridForms in regional footprint, target verticals (utilities, public services), and offline mobile form capabilities.
• Forms On Fire: Mobile forms and workflow platform targeted at enterprise and field-service use cases. Comparable to HybridForms in offering digital form processes with workflow, mobile delivery, and enterprise integrations.
• iFormBuilder (Zerion Software): Enterprise mobile forms and data collection platform with offline capabilities and integrations. Comparable to HybridForms as a horizontal mobile-form platform for field operations across government and enterprise.
• Device Magic: Mobile forms and data collection platform for field teams with offline support. Overlaps with HybridForms' offline-first mobile form processes for inspections, asset management, and field service.
• TrueContext (ProntoForms): Mobile forms and workflow platform focused on field data collection for enterprise and regulated industries. Closely comparable to HybridForms in core use case (mobile forms, offline, field-service workflows), though icomedias differentiates through on-premises AI and European sovereignty positioning.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• Xx.com/icomedias
• LinkedInlinkedin.com/company/icomedias-gmbh

Compliance6 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Icomedias