Professional Card Administration

Name

Professional Card Administration

Legal name

PCA Professional Card Administration GmbH

Website

https://pca.de

Company type

Private

Founded year

2003

Operating status

Operating

Headcount range

11–50 employees

Ownership category

akta.pro rank

Product category

Membership Management Software

NAICS

Software Publishers (5132)

SIC

Services-Prepackaged Software (7372), Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Payment Gateways & Orchestration (BPAMAFAA)

Keywords

• Customer management software
• Membership billing services
• Automated payment processing
• Debt collection outsourcing
• Industry-specific software solutions

Headquarters

HQ city

Hamburg

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Software & Administrative Services: PCA provides outsourcing services for customer/member management, payment collection, dunning/collections, and marketing support through proprietary software solutions. Revenue is generated through service fees for the comprehensive administrative services provided to businesses in various verticals.

Pricing tiers

Go-to-market motion1 record

Distribution channels2 records

Marketing channels5 records

Core offering

PCA develops and sells a proprietary, mostly in-house built software platform for customer and member administration, automated SEPA billing, payment flow control, dunning and debt collection, and marketing services. The platform is delivered through customer portals, mobile apps (Kantine, Essensausgabe), a kiosk POS system, and an API with over 50 functions, and is offered as outsourced administrative services to verticals such as school caterers, tanning studio operators, dance schools, and associations across Germany and Austria.

Product overview

PCA offers a modular software platform for member and customer management with two primary industry solutions: the Kantinenlösung for school canteens (including a portal, two mobile apps, POS systems, and marketing tools) and SunClub® for tanning studios (combining membership management, billing, studio control, POS, and marketing). The platform also serves dance schools and associations. Core capabilities include member/customer administration, automated billing with SEPA direct debit, payment flow control, dunning and debt collection, reporting and analytics, and marketing services.

Differentiator

Problem solved

Functional benefit

Brands

• StudioControl: PCA Studio-Control® Studiosteuerung - a complete cash register and studio control system for tanning studios.
• CTS by PCA
• App Kantine
• App Essensausgabe

Products and services

• SunClub® Comprehensive membership management and billing system for tanning studio operators, combining member administration, payment flow control, studio control, POS, marketing support, staff training, and personal customer service. Target customers are tanning studio operators in Germany.
• PCA Kantinenlösung (School canteen solution) Complete school canteen management solution for school caterers: multi-language portal (15 languages), mobile apps for parents/students and canteen staff, automated billing, SEPA payment flow control, dunning and debt collection, reporting, and marketing support.
• StudioControl® POS and studio control system tailored to tanning studios, enabling device control and sales management integrated with PCA's membership platform.
• CTS by PCA Music and lighting control solution for tanning studios, providing device integration and ambience control compatible with the PCA membership platform.
• PCA Kantine App Mobile application for parents and students to manage school meal orders, view balance and credit, track allergens and support levels, and receive push notifications. Available on iOS (App Store id 1614444903) and Android (Google Play package de.pca.pca_kantine).
• PCA Essensausgabe App Offline-capable tablet application for canteen staff managing meal distribution. Supports RFID transponder or QR code authentication and multi-device synchronization before and after meal service.
• PCA Kiosk Solution (Kioskkasse) Kiosk POS solution for canteen operators with chip/QR-code customer identification, cash and card payment options, GoBD compliance with TSE connection, and optional customer monitor. Designed for fast operation and uncomplicated article management in school canteens.

Quantifiable outcome

• Over 500 companies and associations use PCA's services
• +1 more outcomes

Named customers2 records

Segments4 records

Ideal customer profiles3 records

Technology focussed Yes

API detail

Has API

Yes

API docs

API detail

Core technology

AI maturity

App detail

AI capability1 record

Feature8 records

Partnerships

Four partnerships are on record, tiered core and minor.

• DNSV e.V. (Deutsches Netzwerk Schulverpflegung)coreStrategic or Co-development PartnerPCA is a sustaining member (Fördermitglied) of the German Network for School Food, supporting their mission to improve school meal quality. PCA presents solutions at DNSV congresses and contributes to advancing school nutrition initiatives.
• Bihl Online-MarketingminorGTM or Marketing PartnerDigital marketing agency responsible for website implementation and online marketing support for PCA.
• Hungriger HirschminorGTM or Marketing PartnerMarketing agency partner collaborating with PCA on campaign development for SunClub customer acquisition.
• DEKRAminorOthersIndependent inspection and certification organization that annually audits and certifies PCA's quality management system according to ISO 9001:2015.

Scale indicators4 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• Vereinsverwalter.de: German association management platform serving clubs and Vereine with member, fee, and event management features. Directly overlaps with PCA's Vereine & Verbände vertical in the same German SMB segment.
• GoCardless: UK-based fintech specializing in SEPA direct debit and recurring payment collection. Directly comparable to PCA's automated SEPA billing and dunning services, though PCA bundles payment collection with broader member management while GoCardless focuses on payment infrastructure.
• easyVerein: German cloud software for managing clubs and associations (Vereinsverwaltung), offering member management, fee collection, and event management. Directly competes with PCA's association segment and shares the German SMB association market.
• Billwerk (Riverty): European subscription billing and payment orchestration platform (formerly Billwerk+). Overlaps with PCA's automated billing, payment flow control, and dunning capabilities, with a stronger European enterprise focus.
• Clubmeister: German club and association management software providing member administration, billing, and event tools for German-speaking SMB associations. Comparable to PCA's association and dance school offerings in the German Vereinsmarkt.
• Recurly: Subscription management and recurring billing platform serving SaaS, media, and consumer subscription businesses. Overlaps with PCA's recurring billing, payment retry, and dunning capabilities, though targeted at larger subscription businesses globally.
• Chargebee: Subscription billing and revenue management platform. Comparable to PCA's automated recurring billing, dunning, and subscription management features, but serves a broader global market of digital-first subscription businesses rather than niche German verticals.

Regional players

• sevDesk: German cloud accounting and SMB administration platform. Serves overlapping German SMB customers with billing, invoicing, and financial administration tools, but focused on accounting workflows rather than membership management.

Emerging players

• Mollie: European payment service provider offering payment processing including SEPA direct debit, subscriptions, and dunning tools. Comparable to PCA's payment collection and recurring billing capabilities, though Mollie is a payment infrastructure layer rather than full member management.

Broad incumbents

• Haufe-Lexware: Major German B2B software provider offering accounting, ERP, and business management tools for SMBs. Comparable to PCA's broader outsourced administration positioning, though Haufe-Lexware's portfolio is much wider and serves general businesses rather than niche verticals.

Market position

Strengths4 records

Weaknesses4 records

Competitive moat5 records

Key risks5 records

Key highlights6 records

Customer concentration

• LinkedInlinkedin.com/company/pca-professional-card-administration

Compliance3 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles4 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Professional Card Administration