KeyData

What KeyData does

KeyData is a standalone Windows-based inventory and asset capture application for facility management, developed and sold by KeyLogic GmbH, a private German limited liability company founded in 1993 and headquartered in Eschborn near Frankfurt. The product is delivered as a portable, 100% installation-free application that runs directly from a licensed USB stick, storing both the application and the user's database on the device. Functionally, KeyData enables form-based, location-referenced recording of areas, rooms, technical installations, furniture, equipment and other assets, with integrated barcode scanning for object recognition, batch photo documentation via Fotonotiz, a sub-area measurement calculator, and standardized object catalogs (Anlage, Inventar, Installation) that accelerate and standardize data entry. It exports to MS Excel, prints labels through the BarTender integration, and synchronizes bidirectionally with the sister CAFM system KeyLogic FM from the same manufacturer.

Name

KeyData

Legal name

KeyLogic GmbH

Website

https://key-data.de

Company type

Private

Founded year

1993

Operating status

Operating

Short description

KeyData, a product of KeyLogic GmbH (Eschborn, Germany), is a USB-portable Windows application for inventory and asset capture in facility management, sold via one-time licenses to DACH-region FM and property management organizations and synchronized with its sister KeyLogic FM CAFM platform.

Ownership category

akta.pro rank

Headquarters

HQ city

Eschborn

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Supply Chain, Operations, Marketing or Sales

Revenue model

1. Software License Sales: KeyData is sold as a portable application on USB stick. Each purchased license includes one KeyData USB stick. The USB stick contains all program resources and serves as the licensing mechanism.
2. Software Upgrades: Upgrades to new KeyData versions (indicated by whole number version change, e.g., 1.0 to 2.0, or ten's digit jump within same major version) are charged at upgrade pricing. Upgrades are valid for all previously purchased KeyData USB sticks.
3. USB Stick Replacement: Replacement USB sticks with the last purchased KeyData version can be ordered for €90 plus VAT if the original stick is destroyed.
4. Software Updates (Free): Updates within the purchased product version (bug fixes, patches, minor improvements) are provided free of charge. Updates are indicated by hundred's digit version changes.

Pricing tiers

Go-to-market motion2 records

Distribution channels2 records

Marketing channels4 records

Core offering

KeyData is a portable Windows application, delivered and licensed via a USB stick, that enables object-oriented, form-based capture and management of inventory, equipment, furnishings, rooms and areas for facility management. It provides barcode-based object recognition, photo documentation, standardized catalogs, location-based data organization, sub-area measurement, and MS Excel reporting, and synchronizes with the KeyLogic FM CAFM system.

Product overview

KeyData is a single, unified standalone Windows application for inventory management and asset capture in facility management, delivered as a portable USB-based solution. It is not a modular platform but a compact tool with several integrated functional modules that are part of the same executable product: the KeyData Ortsbezug (location reference/virtual building model), KeyData Fotonotiz & Bilddokumentation (photo documentation), KeyData Reports (standardized reporting with Excel export), KeyData Objekterkennung (barcode-based stock checking), KeyData Objektkataloge (equipment/inventory/installation catalogs), KeyData Suche (database search), and three object modules for Anlage (equipment), Flächeninfo (areas and rooms), and Inventar (furniture and furnishings). KeyData operates independently and integrates natively with MS Excel, the sister CAFM system KeyLogic FM, and BarTender for barcode label printing. The related CAFM product KeyLogic FM is a separate product line from the same manufacturer, KeyLogic GmbH.

Differentiator

Problem solved

Functional benefit

Products and services

• KeyData Standalone, portable Windows application for inventory and asset capture in facility management. Runs directly from a licensed USB stick without installation, enabling object-oriented, form-based recording of areas, rooms, installations, furniture, equipment and technical installations, with barcode support, photo documentation (Fotonotiz), standardized catalogs (Anlage, Inventar, Installation), location-based data organization (Ortsbezug), standardized reports with MS Excel export, and synchronization with the KeyLogic FM CAFM system. Targeted at facility management and property management organizations.
• KeyData Update/Upgrade Purchased KeyData maintenance service providing free updates within the purchased product version (bug fixes and patches) and paid upgrades to new major versions. Upgrades are valid for all previously purchased KeyData USB sticks.

Segments3 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration3 records

Feature8 records

Partnerships

One partnership is on record.

• KeyLogic FMcoreTechnology or IntegrationKeyLogic FM is the CAFM (Computer-Aided Facility Management) system developed by KeyLogic GmbH, the same company that develops KeyData. KeyData features a direct synchronization interface for automatic data exchange with KeyLogic FM. Data can be transferred bidirectionally from KeyData to KeyLogic FM or vice versa, enabling KeyData to serve as a data collection tool for the larger CAFM system.

Scale indicators3 records

Recent moves5 records

Expansion highlights3 records

Direct peers

• iOffice (Eptura): iOffice (now part of Eptura) is a workplace and facility management platform covering asset tracking, space management, and inventory. It competes with KeyData for mid-market and enterprise FM buyers.
• Planon: Planon is a leading CAFM/IWMS software suite used by global facility management organizations. It directly competes with KeyLogic FM and KeyData in inventory, space, and asset management for FM customers.
• Spacewell: Spacewell (a Nemetschek subsidiary) offers CAFM, IWMS, and smart building software with strong presence in the DACH and Benelux markets — direct regional overlap with KeyLogic GmbH.
• FM:Systems: FM:Systems provides facility management software with space, asset, and maintenance management modules. It targets the same facility management customer profile as KeyLogic FM and KeyData.
• ARCHIBUS (Infor EAM): ARCHIBUS, now part of Infor, provides comprehensive facility and real estate portfolio management including inventory, asset tracking, and space management. It serves the same enterprise FM buyer KeyData targets.

Broad incumbents

• ServiceNow: ServiceNow's enterprise platform spans ITSM, CMDB, and increasingly facilities and workplace workflows. It is not a direct inventory capture tool but competes broadly for FM software budget at large enterprises.
• IBM TRIRIGA: IBM TRIRIGA is an integrated workplace and facility management suite covering real estate, space, and asset management. It targets large enterprises that may also consider KeyLogic FM.

Emerging players

• Asset Panda: Asset Panda is a cloud-based asset tracking and inventory platform with mobile barcode scanning. It targets a similar end-user need (asset inventory) but delivers via a modern cloud/mobile stack versus KeyData's USB/Windows model.
• UpKeep: UpKeep is a mobile-first CMMS and asset management platform. It overlaps with KeyData's inventory and asset tracking use cases for FM and operations teams, delivered via a modern cloud/mobile stack.
• EZOfficeInventory (EZO): EZOfficeInventory provides cloud-based asset tracking and inventory management with barcode/QR support. It overlaps with KeyData on asset and inventory tracking but uses SaaS delivery.

Market position

Strengths3 records

Weaknesses4 records

Competitive moat4 records

Key risks5 records

Key highlights6 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about KeyData