Name

Schulmanager Online

Legal name

Schulmanager Online GmbH

Website

https://schulmanager-online.de

Company type

Private

Operating status

Operating

Headcount range

11–50 employees

Short description

Schulmanager Online GmbH is a Munich-based SaaS provider offering modular web-based administration software to over 3,500 schools across Germany, covering scheduling, communication, grade management, and parent engagement with ISO 27001 and GDPR compliance.

Ownership category

akta.pro rank

Headquarters

HQ city

München

HQ country

Germany

HQ region

Europe

Offices2 records

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Operations, Marketing or Sales, Infrastructure

Revenue model

1. Modular Annual Subscription: Schools pay annual subscription fees for individual modules on a per-school basis. Each module has its own annual price. Billing period runs August 1 to July 31 of the following year. New module bookings are pro-rated in the first billing period.
2. Per-Student Module Fees: Some modules (Schulanmeldung at €100 + €0.30/student; Lernen at €100 + €0.70/student) charge a base fee plus a per-student component, scaling with school size.
3. Usage-Based Video Conferencing: The Videokonferenzen module is priced at €30 per 4 weeks + €0.85 per participant (gross). Schools choose how many concurrent participants they need, and the module is ordered in 4-week cycles.
4. Free Trial / Freemium Entry: All modules offer a free trial (typically 3 months, 7 days for video conferencing). Test access converts to paid only upon active booking by the school. Schwarzes Brett module is provided free to schools that book at least one other module.

Pricing tiers

Go-to-market motion4 records

Distribution channels5 records

Marketing channels8 records

Core offering

Schulmanager Online is a modular web-based SaaS platform providing 32 integrated modules for digital school administration, communication among teachers, students, and parents, grade management, scheduling, substitution planning, timetabling, and certificate generation. Schools subscribe to individual modules on an annual basis, hosted in ISO 27001-certified German data centers, with usage-based pricing for the video-conferencing module.

Product overview

Schulmanager Online is a modular web-based school management platform and app serving schools across Germany, with over 3,500 satisfied schools. The platform consists of a core unified platform/app with 32 inter-connected modules covering the full spectrum of school administration: digital class register (Digitales Klassenbuch), grade management (Noten), digital certificates (Zeugnisse), grade conferences (Zeugniskonferenz), and conduct grades (Kopfnoten); parent communication including digital letters with 26-language translation (Elternbriefe), parent meetings (Elterngespräche), and parent evenings (Elternsprechtag); attendance and absence management (Fehlzeiten, Krankmeldung, Beurlaubung); scheduling and substitution (Stundenplanung, Vertretungsplanung, Vertretungsplan Anzeige, Infoscreen); learning materials and homework distribution (Lernen); video conferencing based on BigBlueButton (Videokonferenzen); messaging (Nachrichten); document management (Dokumente); resource and room booking (Ressourcenbuchung); payment collection (Zahlungen); full-day care management (Ganztag); learning development conversations (LEG); enrollment (Schulanmeldung); overtime accounting for Bavarian schools (Mehrarbeit); remedial classes (Nacharbeit); elective course registration (Wahlfächer); office hours booking (Sprechstunden); bulletin board (Schwarzes Brett, free with any module); and calendar (Kalender). Modules are individually bookable, priced annually per module, and most can be tested free for 3 months. The platform supports Single-Sign-On via OpenID Connect and integrates with ASV, multiple timetable programs (Untis, DaVinci, Indiware, Willi, etc.), and various school administration systems.

Differentiator

Problem solved

Functional benefit

Products and services

• Schulmanager Online Platform
• Schulmanager App
• Klassenarbeiten (Class Exams)
• Zeugnisse (Certificates)
• Noten (Grades)
• Videokonferenzen (Video Conferences)
• Vertretungsplanung (Substitution Planning)
• Zahlungen / Geld einsammeln (Payments)
• Elternbriefe (Parent Letters)
• Ganztag (Full-Day Care)
• Lernen (Learning Materials)
• Schulanmeldung (School Enrollment)

Quantifiable outcome

• The Sekretariat saves several working hours per week through digital sick note and leave request processing.
• +3 more outcomes

Named customers9 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration17 records

AI capability2 records

Feature9 records

Partnerships

15 partnerships are on record, tiered core and major.

• VOS-IT (Verband für offene Schul-IT)coreStrategic or Co-development Partner · 6 May 2026Schulmanager Online is a founding member of VOS-IT (Verband für offene Schul-IT), an initiative to define an open SchoolAPI standard based on Schulconnex and OpenID Connect. The initiative aims to enable interoperable school IT systems without vendor lock-in. Co-founded with Relution and endoo. Enables schools to combine best-of-breed solutions while maintaining data consistency.
• BigBlueButtoncoreTechnology or IntegrationThe Videokonferenzen (video conferencing) module is built on the BigBlueButton open-source video conferencing platform, specifically optimized for teaching scenarios. Schulmanager Online hosts the service exclusively on servers in Germany. BigBlueButton provides the technical infrastructure for webcams, screen sharing, whiteboard, and breakout rooms.
• ASV (Amtliche Schulverwaltung Bayern)coreTechnology or IntegrationASV is the official Bavarian school administration software. Schulmanager Online provides a specific import interface to receive student, teacher, class, subject, and instruction data from ASV. This is a critical integration for Bavaria, the largest school market in Germany.
• UntiscoreTechnology or IntegrationUntis is one of the most widely used timetable software programs in German schools. Schulmanager Online supports direct import of timetable data from Untis for the Stundenplan and Vertretungsplanung modules.
• DaVinci (Stundenplanung)coreTechnology or IntegrationDaVinci is a popular timetable management software in German schools. Schulmanager Online supports direct timetable import from DaVinci as part of its import-from-9-programmes capability.
• IndiwarecoreTechnology or IntegrationIndiware is a timetable and substitution planning software used by many German schools. Supported for timetable import into Schulmanager Online.
• IServmajorTechnology or IntegrationIServ is a widely deployed school communication and administration platform in Germany. Schulmanager Online supports Single-Sign-On via OpenID Connect with IServ, reducing friction for schools that already use IServ for email and file management.
• UCS@school (Univention)majorTechnology or IntegrationUCS@school is a directory and identity management solution for schools based on Univention Corporate Server. Schulmanager Online supports SSO via OpenID Connect with UCS@school, enabling seamless authentication for schools running UCS@school.
• Office 365 (Microsoft)majorTechnology or IntegrationSchulmanager Online supports Single-Sign-On via OpenID Connect with Microsoft Office 365, enabling schools that use Microsoft identity management to authenticate seamlessly in Schulmanager.
• SchulconnexcoreTechnology or IntegrationSchulconnex is referenced as the identity and data exchange standard underpinning the VOS-IT SchoolAPI initiative. Schulmanager Online is part of this open standard ecosystem for interoperable school IT.
• Willi (Stundenplanung)coreTechnology or IntegrationWilli is a timetable software program. Supported for timetable import into Schulmanager Online as part of the 9-programme import capability.
• aSc (Stundenplanung)coreTechnology or IntegrationaSc is a timetable planning software. Supported for timetable import into Schulmanager Online as part of the 9-programme import capability.
• RelutioncoreStrategic or Co-development PartnerRelution (MDM/EMM solution for schools) is a co-founder of the VOS-IT initiative alongside Schulmanager Online and endoo. Both companies exhibit together at trade shows as part of the Bündnis für Bildung exhibition.
• endoocoreStrategic or Co-development Partnerendoo (school communication platform) is a co-founder of the VOS-IT initiative alongside Schulmanager Online and Relution. Both companies exhibit together at trade shows as part of the Bündnis für Bildung exhibition.
• Mobile.SchulemajorGTM or Marketing PartnerMobile.Schule is a community/exhibition initiative for digital school solutions in Germany. Schulmanager Online participates as an exhibitor at the mobile.Schule Gemeinschaftsstand at LEARNTEC, appearing alongside complementary school IT solutions.

Scale indicators4 records

Recent moves5 records

Expansion highlights5 records

Direct peers

• LogineoNRW: State-provided free school communication and collaboration platform for all schools in North Rhine-Westphalia (Germany's most populous state). Directly competes with Schulmanager in NRW on price — Schulmanager cannot match a zero-cost state offering.
• IServ: Widely deployed German school communication and administration platform covering identity, messaging, file management, and learning. Schulmanager integrates with IServ via OpenID Connect for SSO, but they directly compete for school communication and admin workflows.
• Sdui: German school communication and organization app for K-12 schools with messaging, scheduling, document sharing, and parent engagement. Directly competes with several Schulmanager modules (Nachrichten, Kalender, Elternbriefe) for the same school buyers.
• SchoolFox: European parent-school communication platform focused on messaging, parent-teacher scheduling, and consent workflows. Closely comparable to Schulmanager's Elternbriefe, Elternsprechtag, and Sprechstunden modules across multiple European markets.

Others

• Untis: Austrian vendor of timetable planning software widely used in German schools. Schulmanager integrates with Untis for timetable imports, but Untis competes indirectly in scheduling, substitution planning, and resource booking.
• Indiware: German vendor of timetable and substitution planning software used by many German schools. Schulmanager integrates with Indiware for timetable imports into Stundenplanung/Vertretungsplanung, but Indiware competes in the same scheduling workflow niche.

Broad incumbents

• PowerSchool: Major US-headquartered K-12 Student Information System (SIS) provider with international expansion. While not German-specialized, PowerSchool represents the broader category of comprehensive K-12 admin software that Schulmanager competes in conceptually.
• Google (Workspace for Education): Broad incumbent offering communication, collaboration, and classroom tools (Classroom, Meet, Docs) to K-12 schools. Competes with Schulmanager across messaging, video, and document workflows and is often already deployed in German schools.
• Microsoft (Teams for Education): Broad incumbent providing communication, video conferencing, and classroom tools to schools globally. Schulmanager integrates with O365 via SSO but competes head-on in messaging, video conferencing (Videokonferenzen), and document management.

Emerging players

• itslearning: European (Nordic-origin) learning management platform serving K-12 and higher education across multiple countries. Overlaps with Schulmanager on the Lernen module and school communication features, but is broader/LMS-led rather than German-regulatory-led.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat5 records

Key risks6 records

Key highlights7 records

Customer concentration

• YouTubeyoutube.com/@schulmanageronline7839
• LinkedInlinkedin.com/company/junika-gmbh
• Instagraminstagram.com/schulmanager_online
• Xx.com/derschulmanager

Compliance2 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Schulmanager Online