SBS Datensysteme GmbH

What SBS Datensysteme GmbH does

SBS Datensysteme GmbH is a privately held German IT firm headquartered at Brandenburger Platz 59, Cottbus (HRB 4005), operating as a full-service provider (Komplettanbieter) of business software for SMB and mid-market customers in German-speaking markets. Its commercial foundation is an authorised SoftENGINE partner relationship that authorises SBS to resell, implement, and customise the BüroWARE ERP suite (Windows-based ERP-Suite) and its browser-based counterpart WEBWARE (webUI), both targeted at trading, industrial, and service-sector Mittelstand firms.

The product architecture is a layered stack: the core BüroWARE platform provides commercial and operational modules (inventory/Warenwirtschaft, production PPS, financial accounting, HR, CRM, business analytics) and an integrated development environment (BüroWARE Designer) for workflow-level customisation. On top of this, SBS layers proprietary modules, including SBS elektrA for electronic health-insurance billing under §300/§302/§105, the EKV module integrating the MIP and egeko portals for electronic cost estimates, Beleg als Mail for document delivery, Rechnungsversand for automated invoice dispatch, and a webservices-based Schnittstellen layer connecting BüroWARE to online shops, payment providers, and shipping carriers. A dedicated vertical product, BüroWARE Medical, serves Medizintechnik companies with device pooling, patient-linked records, maintenance workflows, and GKV billing. Complementary to this, SBS resells and integrates the inoxision Archive stack (OCR, barcode/QR, DMS, mail archiving, workflow automation, meta-index, flexIntegrate) for audit-secure document management.

Revenue is generated through three streams: (1) software licensing/subscription from reselling BüroWARE and WEBWARE, (2) professional services covering process analysis, implementation, customisation via BüroWARE Designer, and custom Android/iOS app development, and (3) recurring support and maintenance delivered via TeamViewer remote sessions, the Mein.SBS (Freshdesk) ticketing system, and annual year-end transition (Jahreswechsel) services. Pricing is non-public and handled on a quotation basis tailored to module scope and customisation. The go-to-market is sales-led, combining direct personal/telephone outreach, a German-language website demand-generation hub, and member-portal-based retention; no paid advertising, social, or content-marketing scale is disclosed. The operating footprint is single-country (Germany) and single-office (Cottbus), with Managing Director Maik Keßler as the named executive and no disclosed VC/PE involvement or external capital structure.

Name

SBS Datensysteme GmbH

Legal name

SBS Datensysteme GmbH

Website

https://sbs-cottbus.de

Company type

Private

Operating status

Operating

Short description

SBS Datensysteme GmbH is a Cottbus-based, privately held German IT firm operating as an authorised SoftENGINE partner that resells, implements, and customises the BüroWARE ERP suite (including the WEBWARE web-ERP and BüroWARE Medical vertical) for SMB and mid-market companies in German-speaking trading, industrial, service, and Medizintechnik sectors.

Ownership category

akta.pro rank

Product category

Enterprise Resource Planning (ERP) Software

NAICS

Custom Computer Programming Services (541511)

SIC

Services-Computer Programming, Data Processing, Etc. (7370)

akta.pro primary industry

Core ERP Suites (Financials, Procurement, Projects) (HDAEAEAA)

akta.pro secondary industries

Manufacturing ERP (Discrete, Process, Batch) (HDAEAEAB), ERP Extensions & Add-ons (CPQ, Billing, Revenue Management) (HDAEAEAO), ERP Managed Services & AMS (Application Management) (BPAEAGAB)

Keywords

• ERP software implementation
• Business process automation
• Medical technology ERP
• Document archiving solutions
• Custom ERP customization

Headquarters

HQ city

Cottbus

HQ country

Germany

HQ region

Europe

Offices1 record

Markets served

GTM type

B2B

Offering type

Software

Cost components

Personnel, Technology or R&D, Marketing or Sales, Operations, Infrastructure

Revenue model

1. ERP Software Licenses and Subscriptions: SBS Datensysteme GmbH resells and implements BüroWARE ERP software (Windows-based ERP-Suite and WEBWARE web-based ERP) as an authorized SoftENGINE partner. Revenue is generated through software licensing, potentially including subscription/maintenance fees for ongoing updates and support.
2. Professional Services and Implementation: The company provides full-service implementation including process analysis, individual customisation via the BüroWARE Designer, and integration with third-party systems. Custom app development for Android and iOS is also offered.
3. Support and Maintenance Services: Ongoing customer support via TeamViewer remote sessions and the Mein.SBS ticket system. Annual documentation and year-end transition services (Jahreswechsel) for BüroWARE are also provided.

Go-to-market motion1 record

Distribution channels2 records

Marketing channels4 records

Core offering

SBS Datensysteme GmbH operates as an authorised SoftENGINE partner, reselling, implementing and customising the BüroWARE ERP software suite (Windows-based ERP-Suite and browser-based WEBWARE) for small and mid-sized German-speaking companies in trading, industry, and services. It complements the core ERP with proprietary add-on modules (SBS elektrA for GKV billing, EKV for electronic cost estimates, Beleg als Mail, Rechnungsversand), the BüroWARE Medical vertical solution for medical technology, and integrated inoxision ARCHIVE document archiving. Full-service delivery covers process analysis, customisation via the BüroWARE Designer IDE, integration with online shops/payment/shipping providers, and ongoing support via TeamViewer and the Mein.SBS ticket system.

Product overview

SBS Datensysteme GmbH offers a comprehensive ERP software portfolio built around its core BüroWARE platform. The main offerings include ERP-Suite (Windows-based ERP), webUI/WEBWARE (browser-based ERP), BüroWARE Medical (medical technology industry solution), and inoxision Archive (document archiving). The products share a modular architecture where the core BüroWARE platform serves as the foundation, with webUI providing browser-based access to the same functionality. Specialized add-on modules extend core capabilities for specific use cases including electronic document delivery (Beleg als Mail), automatic invoicing (Rechnungsversand), health insurance billing (SBS elektrA), electronic cost estimates (EKV), and mobile app development. The company operates as an authorized SoftENGINE partner, distributing and customizing the BüroWARE ERP software.

Differentiator

Problem solved

Functional benefit

Brands

• ERP-Suite: Windows-based ERP solution supporting commercial and business economic requirements
• WEBWARE (webUI)
• BüroWARE Medical
• inoxision ARCHIVE
• SBS elektrA

Products and services

• ERP-Suite (BüroWARE) Windows-based ERP solution covering commercial and operational business requirements for SMB and mid-market companies in trading, industry and services, including inventory management, accounting, production (PPS), HR/payroll, CRM and business analytics. Sold and implemented as an authorised SoftENGINE partner.
• webUI (WEBWARE) Browser-based ERP system providing complete access to company data from any end device using Web 2.0 AJAX technologies, with SSL encryption, role-based access control and a RibbonBar interface. Delivered as the web-accessible counterpart of BüroWARE.
• BüroWARE Medical Industry-specific branch application for medical technology companies covering device management, serial/lot tracking, maintenance workflows, CRM, prescription processing, co-payment calculation, and electronic GKV health insurance billing under §300/§302 with electronic transmission.
• inoxision Archive Audit-secure archiving software for paper documents, digital documents, emails and attachments, with OCR text recognition, barcode/QR code recognition, workflow automation, mail archiving and Microsoft Office integration. Sold and integrated alongside BüroWARE/WEBWARE.
• SBS elektrA Electronic billing module for healthcare providers sending claims to German statutory health insurance funds under §300/§302 and §105, with automatic validation and encryption of billing data.
• Elektronischer Kostenvoranschlag (EKV) Standalone electronic cost estimate submission and processing service for medical technology providers, integrating with the MIP and egeko health insurance portals to submit and receive approvals.
• App-Entwicklung (Custom Mobile App Development) Bespoke mobile application development service for Android and iOS, used to extend ERP workflows and customer-specific processes.
• BüroWARE Jahreswechsel (Year-End Transition) Documentation & Support Annual year-end transition support service for BüroWARE customers, including downloadable documentation and hardware-change guidance for Actian/Pervasive database servers.

Quantifiable outcome

• Revision-secure archiving of all commercially relevant documents ensuring compliance with statutory requirements
• +1 more outcomes

Segments2 records

Ideal customer profiles2 records

Technology focussed Yes

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Integration11 records

Feature8 records

Partnerships

Four partnerships are on record, tiered core.

• SoftENGINE GmbHcoreTechnology or IntegrationSBS Datensysteme GmbH is an authorised SoftENGINE partner (authorisierter SoftENGINE Partner) reselling, implementing, and customising the BüroWARE ERP software suite (Windows ERP-Suite and WEBWARE web-based ERP). SoftENGINE provides the software platform while SBS handles local implementation, customisation via the BüroWARE Designer, and ongoing customer support.
• inoxision GmbHcoreTechnology or IntegrationSBS integrates and resells the inoxision ARCHIVE software for central, audit-secure document and email archiving. The integration (inoxision Abgleich) synchronises BüroWARE/WEBWARE processes with the archive system. Modules include Mailconnect (email), DMS, Workflowserver, OCR, barcode/QR recognition, offline client, meta-index server, and flexIntegrate for embedding archive functions into third-party software.
• MIP (Medizinische Informationsplattform)coreTechnology or IntegrationSBS supports the MIP portal for electronic submission of cost estimates (elektronischer Kostenvoranschlag) to health insurance funds for approval. Responses from MIP are also processed automatically through the SBS EKV module.
• egekocoreTechnology or IntegrationSBS supports the egeko portal as an additional channel for electronic cost estimate submission to statutory health insurance (GKV) funds. Both MIP and egeko are integrated into the SBS EKV module for BüroWARE Medical.

Scale indicators3 records

Recent moves5 records

Expansion highlights3 records

Broad incumbents

• Microsoft Dynamics 365 Business Central: Microsoft's SMB-focused cloud ERP Business Central is a direct alternative to the BüroWARE ERP-Suite/WEBWARE stack, especially for German SMBs modernising off Windows desktop ERPs. Microsoft's broader productivity/cloud ecosystem gives it a platform incumbency advantage over SBS' on-premise anchored posture.
• PSI Software AG: PSI is a German enterprise software vendor with ERP, energy and production management offerings. While broader in scope, PSI targets some of the same industrial Mittelstand customers and operates a similar direct-and-partner channel model in Germany that SBS competes with for new logo ERP deals.
• CompuGroup Medical SE & Co. KGaA: CompuGroup Medical is a leading European healthcare IT vendor whose GKV billing, practice management and medical device workflow products overlap with the buyer needs of SBS' BüroWARE Medical customers. It represents the broader, deep-pocketed incumbent SBS would face if it attempted to scale up the Medizintechnik vertical.
• SAP SE (SAP Business One): SAP Business One targets the same German Mittelstand/SMB ERP segment that SBS addresses with BüroWARE, but SAP is a much broader incumbent offering its own partner ecosystem and cloud roadmap. It competes head-to-head with SBS for the same trading/industrial/services buyer profile in Germany.
• Sage Group plc (Sage 100 / Sage Business Cloud): Sage serves German SMB accounting and ERP needs through Sage 100 and Sage Business Cloud, competing for the same Mittelstand traders, manufacturers and service firms that SBS targets with BüroWARE. Sage's scale and cloud investment pressure regional partners like SBS on both price and roadmap.

Direct peers

• Allgeier SE: Allgeier is a German-listed IT services and software group with deep ERP/MSP and SAP/Microsoft practice serving German Mittelstand customers. It competes with SBS for the same SMB outsourcing and application management wallet, especially via application management services (AMS) — comparable to SBS' Komplettanbieter posture.
• SoftENGINE GmbH: SoftENGINE is the developer of the BüroWARE/WEBWARE ERP platform that SBS Datensysteme resells, implements and customizes as an authorised partner. It is the closest functional counterpart: both serve German SMB/Mittelstand ERP buyers with the same product stack, but SoftENGINE owns the IP while SBS owns the regional implementation and customization layer.
• abas Software GmbH: abas is a German-headquartered ERP vendor focused on mid-market manufacturing and trading companies, addressing a buyer profile highly overlapping with SBS' Mittelstand target. Both firms operate regional partner-and-services models in Germany rather than direct enterprise sales.

Market position

Strengths4 records

Weaknesses5 records

Competitive moat3 records

Key risks5 records

Key highlights6 records

Customer concentration

Revenue estimate

Valuation estimate

Number of profiles

Profiles1 record

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about SBS Datensysteme GmbH