What Event Source Professionals, Inc. does

Event Source Professionals, Inc. (ESP) is a privately held, certified Woman-Owned Small Business (WOSB) founded in 1988 by Charlotte Davis, CMP, and headquartered in Colleyville, Texas, with a Seattle branch. The firm provides full-service meeting and event planning to corporations, industry associations, and U.S. federal government agencies, executing between 75 and 100 events annually across 47 states and international markets. Its service portfolio spans corporate and association meetings, corporate events, employee incentive programs, government meetings (delivered via GSA Schedule Contract 47QRAA26D0026), site selection, tradeshow management, registration management, stage production (including webcasting, audience response systems, and LED walls), security and risk management, themed décor, transportation management, and budget and financial management.

The firm's technology footprint centers on a proprietary, customized web-based registration platform with Section 508 accessibility compliance for government clients, supplemented by standard event-technology tools rather than a software-as-a-service product. Core leadership holds Certified Meeting Professional (CMP) and Certified Meeting Manager (CMM) credentials, and the team is cross-trained with long-term contractor support, giving the firm a principal-led delivery model anchored in a 38+ year vendor and supplier network.

ESP operates a professional services revenue model combining planning fees, negotiated vendor rates, and commissions from preferred partnerships, with pricing structured around per-event quotes for commercial clients and per diem pricing through the GSA Schedule for federal agencies. Distribution is direct: enterprise field sales for corporations and associations, and GSA-contracted sales for government buyers, all unified under a "one contact, one contract, one bill" value proposition. Named clients include Alcon Laboratories, PepsiCo, KONE, Toyota North America, GAINSCO Auto Insurance, and the National Library of Medicine, with documented crisis-management wins during 9/11, Ebola, and COVID-19 reinforcing its reputation as a relationship-driven boutique agency.

Name

Event Source Professionals, Inc.

Legal name

Event Source Professionals, Inc.

Website

https://espinc-usa.com

Company type

Private

Founded year

1988

Operating status

Operating

Headcount range

1–10 employees

Short description

Event Source Professionals, Inc. is a certified Woman-Owned Small Business founded in 1988 that provides full-service meeting and event planning to corporations, associations, and U.S. federal government agencies, executing 75–100 events annually under a one-contact, one-contract, one-bill model.

Ownership category

akta.pro rank

Product category

Meeting and Event Planning Services

NAICS

Convention and Trade Show Organizers (56192), Convention and Trade Show Organizers (561920)

akta.pro primary industry

Full-Service Event Planning & Production (HSACAAAA)

akta.pro secondary industries

Corporate Event Production & AV Services (HSACADAB), Event Technical Production Management & Crew (MPAGAKAH), Meetings & Group Travel Management (Corporate/MICE) (THALANAH)

Keywords

• Meeting planning services
• Event management services
• Corporate event planning
• Government meeting services
• Tradeshow management services

Headquarters

HQ city

Colleyville, TX

HQ country

United States

HQ region

North America

Offices3 records

Markets served

GTM type

B2B

Offering type

Services

Cost components

Personnel, Operations, Marketing or Sales, Technology or R&D, Others

Revenue model

1. Professional Services - Meeting & Event Planning: Full-service meeting and event planning fees for corporations, associations, and government agencies. Services include site selection, tradeshow management, registration, on-site logistical support, security and risk management, and stage production. Revenue generated through professional services fees, negotiated vendor rates, and commission from preferred partnerships.

Pricing tiers

Go-to-market motion2 records

Distribution channels2 records

Marketing channels4 records

Core offering

Event Source Professionals, Inc. provides comprehensive, full-service meeting and event planning services for corporations, associations, and U.S. federal government agencies. The firm operates as a one-stop resource delivering site selection, tradeshow management, online and on-site registration, on-site logistical support, security and risk management, stage production, and budget/financial management. The company is a GSA Schedule Contract holder serving government clients at per diem pricing and commercial clients through negotiated project-based contracts.

Product overview

Event Source Professionals, Inc. (ESP) is a certified Woman-Owned Small Business (WOSB) offering comprehensive meeting and event planning services. Founded in 1988, the company provides a diverse network of clients with one contact and the support of an entire company for all levels of meeting and event planning. ESP's service portfolio includes Corporate & Association Meetings, Corporate Events, Employee Incentive Programs, Government Meetings (GSA Schedule holder), Site Selection, Tradeshow Management, Registration Management, Stage Production, Security and Risk Management, Themed Décor and Event Design, Transportation Management, and Budget and Financial Management. The company operates as a professional services firm, not a software platform.

Differentiator

Problem solved

Functional benefit

Products and services

• Corporate & Association Meetings Comprehensive meeting planning services for corporations and associations, including program planning, venue sourcing, registration management, and budget development. Designed for organizations that lack internal capacity for end-to-end meeting execution.
• Corporate Events Total event management including product launches, tradeshow management, team building activities, ribbon cutting events, and themed/unusual event elements for corporate clients.
• Employee Incentive Programs Incentive and recognition programs combining exclusivity and adventure to motivate teams, including travel incentives, recognition events, sales meetings, and team building experiences for corporate clients.
• Government Meetings GSA Schedule contract holder providing meeting and event planning services for U.S. federal government agencies at per diem pricing, including Section 508 accessibility compliance for events ranging from 15 to 15,000 participants.
• Site Selection Hotel and venue sourcing services leveraging an extensive database of vetted suppliers to secure optimal rates and value-added benefits for client events.
• Tradeshow Management Full tradeshow management from booth counts to tabletop displays, including exhibit space design and exhibitor coordination for corporate and association clients.
• Registration Management Customized, proprietary web-based registration development with on-site and off-site registration management for meetings and events, including Section 508 accessibility compliance for government clients.
• Stage Production Full stage production services including audio visual support, web-casting, audience response systems, and LED walls for meetings and events.
• Security and Risk Management On-site logistical support including security and risk management for meetings and events, with documented crisis management expertise.
• Themed Décor and Event Design Creative themed décor and event design services, including innovative activities and entertainment suggestions to enhance event experiences.
• Transportation Management Air and ground transportation sourcing and management services for event attendees.
• Budget and Financial Management Budget development, financial management, detailed program accounting, invoice reconciliation, and post-program ROI reporting for client events.

Quantifiable outcome

• Negotiated Ebola crisis cancellation penalties from $600,000 to $100,000, saving client $500,000
• +3 more outcomes

Named customers7 records

Segments3 records

Ideal customer profiles3 records

Technology focussed No

API detail

Has API

No

API docs

API detail

Core technology

AI maturity

App detail

Feature2 records

Partnerships

Two partnerships are on record, tiered core and minor.

• Alliance of Independent Meeting Professionals (AMP)coreStrategic or Co-development PartnerCharter member of the Alliance of Independent Meeting Professionals, a unique consortium of friendly competitors in the meeting planning industry. This alliance provides ESP with access to collaborative resources and industry expertise while maintaining independent operations.
• Cowboys Stadium (AT&T Stadium)minorOthersVendor partner used for large corporate events including the Ebola crisis case study where ESP leveraged relationships to negotiate rescheduling of events when contracts were at risk.

Scale indicators5 records

Recent moves6 records

Expansion highlights5 records

Direct peers

• ConferenceDirect: ConferenceDirect provides full-service meeting planning and hotel sourcing for corporations and associations — overlapping with ESP's site selection, registration, and event management services for mid-market and enterprise clients.
• AlliedPRA: AlliedPRA is a destination management and event planning company offering corporate meetings, incentive programs, and event production — closely aligned with ESP's DMC roots and corporate event services.
• BCD Meetings & Events: BCD Meetings & Events is a global corporate meeting and event management company serving enterprise clients with strategic meetings management, incentives, and conferences — a direct competitor to ESP in the corporate MICE space with a similar full-service model.
• PRA (Production Resource Group / Business Events): PRA Business Events (formerly Plan It by PRA) is a corporate meeting, incentive, and event planning company serving enterprise clients — a direct competitor to ESP in the full-service corporate MICE category.
• HelmsBriscoe: HelmsBriscoe is one of the largest hotel sourcing and meeting planning firms, specializing in site selection and venue negotiation for corporate meetings — directly comparable to ESP's site selection and supplier negotiation capabilities.

Broad incumbents

• Maritz Global Events: Maritz is one of the largest corporate meeting, incentive, and event management firms globally, serving enterprise clients with end-to-end meeting and event planning services — directly comparable to ESP's full-service offering but at significantly greater scale and broader geographic footprint.
• CWT Meetings & Events: CWT is a global corporate travel and meetings management company offering full-service meeting and event planning — comparable to ESP's corporate meeting services but operating at significantly larger enterprise scale.
• George P. Johnson Experience Marketing: George P. Johnson is a large experiential marketing agency producing brand experiences, conferences, and corporate events for global brands — overlapping with ESP's corporate event, tradeshow, and stage production offerings but at significantly larger scale.
• Cvent: Cvent is a leading event management technology platform providing venue sourcing, registration, and attendee management software — adjacent to ESP's traditional planning services and increasingly competing for the same enterprise meetings customers.
• American Express Global Business Travel (Amex GBT): Amex GBT is a major corporate travel and meetings management provider offering end-to-end MICE services to enterprise clients — a broader incumbent competing with ESP for corporate and government event contracts.

Market position

Strengths5 records

Weaknesses5 records

Competitive moat4 records

Key risks5 records

Key highlights7 records

Customer concentration

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Compliance5 records

Revenue estimate

Valuation estimate

Number of profiles

Profiles2 records

Funding overview

Funding rounds

Investors

Funding detail is available on the Subscription and Enterprise plan.Contact sales →

M&A

Investments

M&A and investment is available on the Subscription and Enterprise plan.Contact sales →

Frequently asked questions about Event Source Professionals, Inc.